Okaloosa County BOCC — February 18, 2014 — Department Support

Zan Fedorak From: Jeff Littrell Sent: Tuesday, February 11, 2014 12:27 PM To: Jack Allen Ce: Zan Fedorak; Joanne Kublik; Mark Wise; Kimberly Kilpatrick; Darren L. Alford; Mark Griffin Subject: FW: Biosolids Removal & Transportation (Bid WS 21-14) - Bid Award Recommendation Attachments: 14 PUR Biosolid agenda narrative_mjw.doc Jack, OCWS staff recommends bid award for Biosolids Removal and Transportation (WS 21-14) to the lowest responsive, responsible bidder meeting specs —- R & E Farms LLC, who was the low bidder in all three line items. With this contract, we also have the flexibility to haul to Defuniak Springs or have R & E pick up and haul biosolids from Arbennie Pritchett WRF, should the need arise. Attached is information for the bid award. - Background narrative...this is longer than the typical narrative, but this one has a history over the past year or so that we felt needed to be captured; the attached file is the latest version which incorporates suggested revisions from Purchasing staff. The Bid Tab and Budget documentation have been submitted to Purchasing attached to an earlier email and additional Budget information is included in the attached revised narrative. Please let me know if you have any questions or need anything else from us. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Mark Wise Sent: Tuesday, February 11, 2014 12:11 PM To: Jeff Littrell Subject: FW: Biosolids Removal & Transportation (Bid WS 21-14) - Bid Award Recommendation Jeff, Since | sent the below email to you, Zan revised the narrative, and wants us to review it again. | think she made good changes, and then | tweaked it slightly — it now attached underline strikethrough version. Please give it the final review, and forward it to Purchasing with your official recommendation. Thanks, Mark Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer (850) 651-7502 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Zan Fedorak Sent: Tuesday, February 11, 2014 11:05 AM To: Mark Wise Subject: RE: Biosolids Removal & Transportation (Bid WS 21-14) - Bid Award Recommendation Hey Mark, Here’s the revised narrative. Make sure it’s ok. Just give us a call when you can. Thanks Zan From: Mark Wise Sent: Tuesday, February 11, 2014 8:37 AM To: Jack Allen Cc: Zan Fedorak; Jeff Littrell; Kimberly Kilpatrick; Joanne Kublik; Darren L. Alford Subject: Biosolids Removal & Transportation (Bid WS 21-14) - Bid Award Recommendation Hi Jack, We are recommending this bid award to the lowest responsive, responsible bidder meeting specs — R & E Farms LLC, who was the low bidder in all three line items. By hauling our biosolids to Florala (@ $6.25/CY), we expect to pay approximately $82,000 on this contract during the next 12 months (beginning 4/1/2014). With this contract, we also have the flexibility to haul to DeFuniak or have R & E pickup biosolids from Arbennie Pritchett WRF, should the need arise. Attached is information for the bid award. - Bidtab - Background narrative...this is longer than the typical narrative, but this one has a history over the past year or so that | felt needed to be captured; feel free to revise how you see fit - Budget...$60,000 is available in this line item (narrative explains a bit more) If it all possible, please aim to get this on the Feb 18 BCC agenda. Our department's official recommendation will be coming from Mr. Littrell sometime today. Thanks, Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer (850) 651-7502 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.