Okaloosa County BOCC — December 16, 2014 — AVCON Contract — reading text

coordination with the Eglin Civil Engineering Squadron regarding construction inspections, testing, schedules, contractor access, and other items as needed. 3. Prepare Responses to Eglin AFB Design Review Comments: AVCON shall review and prepare one set of formal responses to each of the design review letters previously provided by Eglin AFB (fire alarm, fire protection, electrical, mechanical, fire department, structural, architectural, environmental, and civil). 4. Participate in Coordination Meeting with Owner and Eglin AFB: AVCON shall participate in a meeting with the Owner and Eglin Air Force Base to discuss outstanding items and project schedule ptior to the pre-construction meeting with the contractor. 5. Participate in Pre-Construction Conference; Prepare Minutes: AVCON shall coordinate and participate in a Pre-Construction Conference to present and discuss specific project issues, specific construction features, operational phasing, special airfield construction limitations, and other applicable requirements. The work shall include responding to questions related to AVCON design features. 6. Participate in On-Site Visits to Review Work: AVCON shall participate in periodic site visits during construction to observe progress of work. Visits shall be intended to enable observations of the progress to ensure that construction is generally consistent with the design objectives and with applicable safety and security requirements and to coordinate questions in the field. Page 3 of 6 SCOPE OF SERVICES — AVCON, INC. Design, Re-Bid, and Construction Phase Services for Eglin Air Force Base ARFF Development 2 10. 11. 12 13 14 15. 16. Participate in Weekly Update Meetings: AVCON shall participate in weekly update meetings conducted by the contractor during construction to coordinate day-to-day issues, address project concerns, and to review scheduled work. Provide Monthly Update Report: AVCON shall prepare and submit to County on a monthly basis three (3) copies of a bound project update report that summarizes the progress of the work and provides photos to clarify the progress. Review Contractor Shop Drawings: AVCON shall review shop drawings as submitted by the Contractor and shall evaluate compliance with respect to contract requirements. An owner-specified review period (approximately two weeks) shall be specified in the project documents for shop drawing review and response ftom receipt of the respective shop drawing, Review and Approve Contractor Pay Applications: AVCON shall review pay requests as submitted by the Contractor on a monthly basis to review and evaluate the requested values versus the actual work completed and accepted for the payment period. The task shall include review of the work completed in conjunction with the Construction Inspector and certification by the Inspector and the Project Manager that the pay application reflects the work performed and stored materials accepted. This task includes preparation of the County issued project financial summary spreadsheet. Coordinate RFIs with Contractor: AVCON shall respond to Contractor Requests for Information (RFIs) as required to provide clear interpretation of the contract requirements. The work shall include preparation of Work Directives or other instruction during the construction phase as appropriate to ensure proper completion in accordance with the contract documents. Coordinate Utility Improvements with Eglin Air Force Base: AVCON shall coordinate potable water and sanitary sewer transmission line improvements (provided by Eglin AFB pursuant to project kick-off meeting on May 17, 2013) between the proposed ARFF Development and the nearest point of service to ensure that the phasing of the work does not impact the ARFF Development construction schedule. Prepare and Coordinate Final Change Order: AVCON shall prepare the final reconciliation change order justification and paperwork and coordinate with the Contractor and County to execute this change order. Coordinate Owner’s Allowance and Associated Work Directive: AVCON shall coordinate with the owner to define improvements to be paid for by the Owner’s Allowance and prepare a Request for Proposal to the Contractor for these improvements. AVCON shall evaluate the subsequent proposal and prepare and coordinate the Work Directive authorizing the identified work. Coordinate Signage Allowance and Associated Work Directive: AVCON shall coordinate building and roadside signage improvements with the Owner and prepare a Request for Proposal to the contractor. AVCON shall evaluate the subsequent proposal and prepare and coordinate the Work Directive authorizing the identified work. Coordinate Utility Allowance and Associated Work Directive; AVCON shall coordinate the utility allowance items with Eglin AFB and the Owner and prepare a Request for Proposal to the contractor for these items. AVCON shall evaluate the subsequent proposal and prepare and coordinate the Work Directive authorizing the identified work. Page 4 of 6 SCOPE OF SERVICES — AVCON, INC. Design, Re-Bid, and Construction Phase Services for Eglin Air Force Base ARFF Development 17. Prepare County Invoices: AVCON shall prepare a certification cover sheet with a summary of the work completed, and respond to questions and requests for additional information from the County regarding each monthly AVCON invoice. 18. Participate in Substantial Completion Inspection: AVCON shall attend a punch-list walk-through of the construction upon substantial completion to verify completeness of work. The work shall include an evaluation to determine whether the work items satisfy substantial completion requirements. This task assumes one trip from Orlando by a Senior Structural Engineer and one trip by a Senior Mechanical Engineer. The task shall include a review of project close-out requirements for the Contractor. 19 Administer Punch-List: AVCON shall prepare and monitor a project punch-list to verify final completion in accordance with contract documents as part of this task. The task shall include a review of the list with the Contractor to clarify remaining contract requirements. 20. Prepare and Provide As-Built Survey: AVCON shall coordinate, review, and provide an as-built survey of the completed construction items and confirm that the constructed improvements are consistent with the Release for Construction documents. AVCON shall also incorporate the as-built survey into the record drawings. 21. Participate in Final Completion Walk-Thru: AVCON shall attend a final inspection walk-through of the construction upon completion of the identified punch-list items in order to verify completeness of work and to determine acceptance of the constructed work. The work shall include an evaluation to determine whether the work items satisfy final completion requirements and certification of the completion. 22, Prepare and Provide Record Drawings/Close-Out Documents: Prepare and provide five (5) sets of record drawings and five (5) sets of electronic files (in ACAD format) reflecting the installation of features as constructed on site. AVCON shall assist Okaloosa County with the preparation of the close-out documentation and shall prepare a close-out package documenting the project. The close out documentation shall include field visit summaries, testing results, approval and clearance letters, and general project information to address FAA and FDOT close-out requirements. Task 5: Construction Inspection Services (Not-to-Exceed) 1, Construction Inspector: AVCON shall provide one (1) Construction Inspector to monitor and track the progress of construction services performed by others. The following tasks describe the typical project inspection to be provided by AVCON: General coordination with Okaloosa County project representatives Participation in Pre-Construction Conference On-site monitoring of project progress Assistance to client as needed Liaison between Contractor, Engineer, and Client Coordination and scheduling of material acceptance testing Inspection of work on-site to verify accordance with contract documents Notifications of defective work or materials Review of project schedules 10. Participation in weekly construction progress meetings 11. Review and inspection of erosion control devices CPN AYMEYNE Page 5 of 6 SCOPE OF SERVICES — AVCON, INC. Design, Re-Bid, and Construction Phase Services for Eglin Air Force Base ARFF Development 12, Field verifications of work quantities; validation of pay requests 13. Participation in substantial completion inspection 14. Participation in final completion inspection 15. Maintenance of daily project diary, photo logs, and record drawings 16. Maintenance of records to be submitted to County and FAA 17. Other related services as requested by the County Task shall assume participation by the Construction Inspector of 1,560 labor-hours (39 weeks with an average of 40 hours per week). SECTION C: DELIVERABLES The following deliverables to the County are anticipated: Task 2: Task 3: Task 4: Prepare Bid Documents Three (3) copies of updated Release for Bid Documents Re-Bid Services Minutes from Pre-Bid Conference One (1) copy of Bid Tabulation and Recommendation of Award Five (5) sets of Conformed Documents Construction Administration Services Formal response to Eglin AFB design review comments Minutes of Pre-Construction Conference Monthly Update Reports (3 copies per month for 9 months) Final Reconciliation Change Order (5 copies) Owner’s Allowance Work Directive Signage Allowance Work Directive Utility Allowance Work Directive Substantial Completion Punch-List As-Built Survey Certification of Project Completion Record Drawings (hard copy and CD with electronic CAD files) Close-Out Documents (hard copy) SECTION D: ADDITIONAL SERVICES Additional services may be added to this contract during the course of work based upon agreed fees. No work shall be undertaken in accordance with any additional service tasks without the written authorization of the Owner. END OF SCOPE Page 6 of 6 AVCON, INC. 12/4/2014 EXHIBIT B - FEE DERIVATION DESIGN, RE-BID, AND CONSTRUCTION PHASE SERVICES FOR EGLIN AIR FORCE BASE ARFF DEVELOPMENT EGLIN AIR FORCE BASE con | SENIOR PROJECT | SENIOR MECHANICAL T PROJECT ‘SENIOR GAD Position: MANAGER STRUCTURAL ENGINEER MANAGER DESIGNER CLERICAL TOTAL Rate (S!Hour S180 3140 3130 30 345 Hours [Gost Hours Cost Hous | Gost | Hous | Cost | Hours | Cost Hours Gost 1. Perform Flow Test and Analysis a so} a ‘s1.129 va] $1,820 9 30] ol 3a zz $2,040) 2. [Perform Design Calaulations for Fire Pump and Storage Tank 2|___ S360) rr) 35.60) a] si,040 al 39] A so so] $7,000] 3.|Perform Design of Fire Pump and PEMP Building 2| S360] 48 $6,720] a $1,040] 24] $1,820] 9 sa 82|___$10.049) 4, [Pertorm Desian Modifications to Electrical Service and Fire Alam 2I 3360) 18 52.240) Z $260 al____s6aal al 30) zal 53.500] 5, [Perform Design Storage Tank 2l___s360 32 34.420] 4 $520) 3[___ 5480 Hi 30) 4a__ $5,840] 6 Jincomorate Storage Tank and Fire Pump info GW Drawings 4 $720} ao 30] 74] $1,320) 7a]__51.220 0 30) 3al___53,620) ‘Total Design Phase Services: 2|_ 82,160) 744]__ $20,100 30} $6,500] Ba] $6,320) a] 30) 250] 533,140] Review Bid Documents from June 2013, 4. EB 5380] 4] 5580] 4 $520) o| EI 9 30] 10] $1,440} 2. [incorporate Eglin Dasign Review Comments into Bid Documents 2 $360] 13 51,680] 72| 51,589] 16|__ 81,280} ol $0) 43 54,880 3.[Update Design Drawings al $7204 12 31,880] x2[ $1,580) 46|___51,280) | 30) 44 $5,240] 4 [Undate Technical Specifications A $360} 5] 240] | $720] ol 50] | 30] 74} $1,980 Total Bid Package Sarvice: S| $1,440) 20] $4,200] 30] $3,900] sal $2,560) | 80] oo] $13,520) AVCON, INC. 4.}Prepare and Coordinate Advertisement | so] a 30] 2] $260] ol 0] o| sq] 2] $260] ‘2 Attend Pre-Bid Conference and Prepare Minutes 4 5720} | 30] al $720] ol 80] | ES 10] $1,500]