Okaloosa County BOCC — December 16, 2014 — AVCON Contract — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET FINAL CONTRACT/LEASE FOR REVIEW Contract/Lease Number: Tracking Number: /262.~-)5 Contractor/Lessee Name: AvCon Purpose 7 SO aa a Date/Term: ATO days [ties NTP 1. CJ GREATER THAN $50,000 Amount: 4 25 t sys,70 2: C] GREATER THAN $25,000 Department: At 3: im $25,000 OR LESS Dept. Monitor nme lar men [Stage Document has been reviewed and includes any attachments or exhibits. Grant Funded: YES. NO. Purchasing Review Date: Lp- =) a Joanne Kublik Risk Management Review Approved as written: Kite IK pate, IX-— [Uf Risk Manager or designee J Kay Godwin or Krystal King County Attorney Review Lo Cnc MAGE A one Ve Guerten rag Gros oe C= 1—1Y y b [cportv Attprnk Gregory T. Stewart or Lynn Hoshihara QR V Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager CONTRACT This agreement, executed this day of 2014 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and AVCON, Inc. (“Consultant”) or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to review and update the Architectural, Structural, Mechanical, Electrical, Plumbing and Fire Protection Contract Documents, and perform all work for the EGLIN AIR FORCE BASE ARFF DEVELOPMENT (RFQ AP 50-14) in strict conformity with the provisions of this Contract for a fee of $357,545.00. The said Request for Qualifications, the Proposal, Exhibits A & B are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement and are attached. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said specifications. The construction work is anticipated to extend for a period of 270 calendar days from contractor’s NTP to final completion. Owner may, at any time, without cause, order Consultant in writing to suspend, delay or interrupt the work in whole or in part for such period of time as Owner may determine, or to terminate all or a portion of the Contract for Owner’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Consultant, but Consultant waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If Owner orders a suspension, the Contract price and Contract time shall be adjusted for increases in the cost and time caused by suspension, delay or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by another cause for which Consultant is responsible; or that an equitable adjustment is made or denied under another provision of this Contract. REPRESENTATIVES: The authorized representative of the County shall be: Sunil Harman, Airports, Director 1701 State Road 85 North Eglin AFB, FL 32542 Email: sharman@co.okaloosa.fl.us 850-651-7160; FAX 850-651-7164 The authorized representative for AVCON, Inc. will be: Virgil C. Lewis, P.E. AVCON, INC. 320 Bayshore Dr., Suite A Niceville, FL 32578 850-678-0050 (Fax) 850-678-0040 jcollins@avconinc.com All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Joanne Kublik Contracts & Leases Coordinator Okaloosa County Purchasing Department 602 C North Pearl St Crestview, FL 32536 850-689-5960/ 850-689-5998 (FAX) Email: JKublik@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said AV ie) arc has hereto fixed his signature, the a 7 writt Kb Z - “5 WITNESS CONSULTANT / . wis Print Name Vikele C. te AVCON, Inc. BY. WITNESS COUNTY OF OKALOOSA, FLORIDA Charles K. Windes, Jr., Chairman EXHIBIT “A” SCOPE OF SERVICES - AVCON, INC. Professional Design, Re-Bid, and Construction Phase and Inspection Services Eglin Air Force Base ARFF Development Eglin Air Force Base, Florida December 2014 SECTION A: PURPOSE The purpose of this scope of work is to provide additional design, re-bidding, and construction administration and inspection services for the Eglin Air Force Base ARFF Development project at Eglin Air Force Base. This project includes an approximately 8,600 sf single-story fire station with associated parking lot, vehicular access to Arrestor Road and Taxiway H, and stormwater improvements. Per the Eglin AFB ARFF Lease and in the County’s negotiations with Eglin AFB CES, it was previously agreed Eglin will provide all primary utilities to the site. Following the completion of the ARFF Development design documents in 2013, Eglin has since identified a lack of suitable existing flows and pressures in the water system anticipated to serve the proposed ARFF Station. As a result, the County will be responsible for increasing the current water supply flows and pressures to meet applicable fire codes and a new storage tank and pump system will be required along with a facility to house this equipment. This task order includes a design task to perform this design and incorporate the improvements into the design drawings and to re-bid the project. The construction work is anticipated to extend for a period of 270 calendar days from contractor NTP to final completion. SECTION B: DESCRIPTION OF TASKS Task 1: Design Services for Fire Pump, Storage Tank, and Pump Building (Lump Sum): 1. Perform Flow Test and Analysis: AVCON shall coordinate a flow test of a nearby fire hydrant to determine the static and residual water pressure in the existing water line. This information shall be utilized to calculate the size of the proposed storage tank. 2. Perform Design Calculations for Fire Pump and Storage Tank: AVCON shall perform a hydraulic analysis of the previously specified sprinkler fire protection system and size the proposed fire pump and storage tank based on the fire flow requirements of the sprinkler system and the existing water pressure data from the task above. 3. Perform Design of Fire Pump and PEMB Building: AVCON shall specify the type and details and develop a technical specification for the proposed fire pump. AVCON shall also design the foundation and pre-engineered metal building (PEMB) for the storage tank. The design shall take into consideration airspace limitations due to the transitional surfaces. 4, Perform Design Modifications to Electrical Service and Fire Alarm: AVCON shall design the new electrical service supporting the proposed fire pump and modify the building electrical service to accommodate the new loads. The building fire alarm shall also be modified to accommodate the proposed fire pump and storage tank. Page | of 6 SCOPE OF SERVICES - AVCON, INC. Design, Re-Bid, and Construction Phase Services for Eglin Air Force Base ARFF Development 5. Perform Design of Storage Tank: AVCON shall specify the type and details for the storage tank such as capacity, dimensions, and materials and design the plumbing connections. The design shall include development of a technical specification. Incorporate Storage Tank and Fire Pump into Civil Design Drawings: AVCON shall modify the existing civil design drawings to integrate the proposed fire pump, storage tank, storage tank building, and utility connections with the proposed ARFF station building. This work may require relocation of the septic tank lines and potable water supply to the building. Task 2: Prepare Bid Documents (Lump Sum): 1. Review Bid Documents from June 2013: AVCON shall review and validate design drawings and technical specifications prepared in June 2013 to ensure compliance with current design goals and become familiar with design assumptions and criteria. Incorporate Eglin Design Review Comments into Design Drawings: AVCON shall incorporate design review comments provided by Eglin Air Force Base in mid- to late-2013 into the design drawings. These comments are related to proposed Eglin utility infrastructure, mechanical and electrical standards, and communication and fire alarm requirements. Prepare and Finalize Design Drawings: AVCON shall update and prepare all design drawings for inclusion into the Release for Bid Documents for release to potential bidders. Prepare and Finalize Technical Specifications: AVCON shall update and prepare all technical specifications for inclusion into the Release for Bid Documents for release to potential bidders. These updates shall include a revised Westnet specification and other applicable revisions to the previously prepared Bid Documents. Task 3: Re-Bid Services (Lump Sum): 1. Prepare and Coordinate Advertisement: AVCON shall prepare an advertisement summarizing project elements and bid proposal requirements for County use in providing public notification of the project. Attend Pre-Bid Conference and Prepare Minutes: AVCON shall participate in a Pre-Bid Conference to present and discuss specific project issues, specific construction features, operational phasing, special airfield construction limitations, and other applicable requirements. AVCON shall provide and distribute meeting minutes for the Pre-Bid Conference to participants and funding agencies. Distribute Bid Documents and Maintain Planholder List: AVCON shall prepare copies of the bidding documents and shall distribute documents to prospective bidders upon request. AVCON shall maintain a current list identifying all bid plan holders. Bid documents shall be provided to prospective bidders at a nominal fee to cover reproduction and handling costs. Contractor shall contact local plan rooms and shall provide up to three (3) sets of bid documents at no charge for public review. Page 2 of 6 SCOPE OF SERVICES - AVCON, INC. Design, Re-Bid, and Construction Phase Services for Eglin Air Force Base ARFF Development 4. Prepare and Distribute Addenda and Responses to Questions: AVCON shall prepare formal responses to questions by potential bidders as provided during the Pre-Bid Conference and during the specified period prior to the project bid opening. AVCON shall prepare and distribute addenda to bidding documents as required to address any revisions resulting from bidder’s concerns or from design modifications for items designed by AVCON. 5. Attend Bid Opening: AVCON shall attend the bid opening for the proposed project and receive copies of the bid proposals from the County for review. 6. Prepare Bid Tabulation and Recommendation of Award: AVCON shall review all bids received and shall prepare tabulation of the bids, including the Engineer’s estimate. Based on the review, AVCON shall provide a formal recommendation of the award for Okaloosa County. 7. Prepare Conformed Construction Documents: AVCON shall prepare and submit conformed plans and specifications that incorporate addendums to serve as the “Release for Construction” set. A total of five sets of conformed documents shall be provided to the Owner. Task 4: Construction Administration Services (Lump Sum): This task shall include construction administration services for the work included in the Release for Construction documents. 1. Coordinate with Owner and Contractor During Construction: AVCON shall provide routine updates and coordination with Owner and Contractor throughout construction. 2. Coordinate with Eglin AFB Departments: AVCON shall provide routine