Fort Walton Beach Council agenda — 09-19-12 special budget-second ph — reading text

Packet Pg. 6  3. 2 RESOLUTION ( ID # 1973) Mayor to follow is attached. ATTACHMENTS: 9 - 19 Final Budget Script ( DOCX) Budget 9 - 19 - 12 - cc agenda ( PDF) SIGNATURE BLOCK: Charlotte Dunworth Completed 09/ 17/ 2012 9: 52 AM Finance Completed 09/ 17/ 2012 9: 53 AM Carole Jones Completed 09/ 17/ 2012 10: 20 AM City Manager Completed 09/ 17/ 2012 11: 13 AM City Council Pending Packet Pg: 7  3. 2 RESOLUTION ( ID # 1973) RESOLUTION 2012 -24 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE BUDGET FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, THAT: 1. Purpose Prior to the beginning of a new fiscal year, the City is required to pass and adopt a budget for the operation of the City government. The City held a public budget meeting on August 13, 2012 to discuss the FY 2012 -13 budget. The City held public budget hearings on September 5, 2012 and September 19, 2012 as required by Section 200. 065 of the Florida Statutes. 2. Tax Rate The City Council set the tax rate at 4. 5383 mills for property assessed as of January 1, 2012. 3. Adoption of Budget The document entitled " City of Fort Walton Beach FY 2012 -13 Adopted Budget", dated October 1, 2012, comprises the total amount of $33, 497, 609 for all funds reported. The budget is being presented as a balanced budget whereby there are sufficient revenues to offset all estimated expenditures or expenses. All budget appropriations are based upon the total expenditure and/ or expenses even though the budget has been prepared based on line items and summarized to a categorical level. 4. Budget Amendments a. The City Council may make any amendments to the adopted budget, by resolution, as it may deem necessary and proper. b. Budget amendments requesting additional expenditures or expenses must also identify the corresponding funding source. 5. Budget Transfers Budget transfers shall be accomplished pursuant to Administrative Policy FIN -13 as provided by Resolution 2011 - 19 adopted by the City Council on August 16, 2011. 6. Debt Service Debt service for the General Fund will be paid from operating revenues and/ or transfers from the Debt Service Fund. Debt service for the Utilities, Golf, and Stormwater Enterprise Packet Pg. B  3. 2 RESOLUTION ( ID # 1973) Funds will be paid from operating revenues from these Enterprise Funds. 7. Carryovers a. Projects that were not completed during the prior fiscal year are carried forward and are funded with the corresponding carryover appropriations of the prior year. These are commitments anticipated to be incomplete as of September 30, 2012 and will be continued and made a part of the FY 2012 -13 budget. The document entitled " City of Fort Walton Beach FY 2012 -13 Grant & CIP Project Carryovers ", dated September 19, 2012, comprises the total amount of $x,xxx, xxx for all funds reported. b. Encumbrances ( open purchase orders) that were not completed during the prior fiscal year are carried forward and are funded with the corresponding carryover appropriations of the prior year. These are commitments anticipated to be incomplete as of September 30, 2012 and will be continued and made a part of the FY 2012 -13 budget. The document entitled " City of Fort Walton Beach FY 2012 -13 Encumbrance Carryovers ", dated September 19, 2012, comprises the total amount of $x,xxx, xxx for all funds reported. 8. Effective Date This resolution shall become effective on and after October 1, 2012. Adopted Mike Anderson, Mayor Attest: Approved for form and legal sufficiency: Helen Spencer, City Clerk Hayward Dykes, Jr., City Attorney Pac7ie# Pg. 9  3. 2. a FINAL BUDGET Script for Public Hearing on Budget Mayor: State the following: The budget for the City of Fort Walton Beach for FY 2012 -13 is 33, 497, 609, which is $ 4,436, 135 or 11. 7% less than the adopted FY 2011 - 12 budget. Open the Public Hearin ¢ and ask for comments on the budget. Mayor: w v Mayor: Close the Public Hearing. 0a Mayor: Ask for a Motion and Second for Resolution 2012 -24 to adopt the budget c for the City of Fort Walton Beach for the fiscal year beginning October 1, 2012 and ending September 30, 2013. e NN Mayor: Ask for Council Discussion. N Mayor: Ask for a Vote. o^, Mayor:Mayor: UponUpon adoptionadoption ofof thethe Resolution,Resolution, thethe MayorMayor shallshall announce:announce: WaWa TheThe budgetbudget forfor thethe CityCity ofof FortFort WaltonWalton BeachBeach forfor FYFY 20122012 - - 1313 isis gg 33,33, 497,497, 609609 withwith aa millagemillage raterate ofof 4.4. 5383,5383, whichwhich isis 3.3. 57%57% belowbelow thethe rolledrolled - - backback raterate ofof 4.4. 70637063 mills.mills. mm PacketPacket P0...P0... 1010  CITY OF FORT WALTON BEACH NOTICE OF SPECIAL MEETING The City Council of the City of Fort Walton Beach, Florida will hold a Special Meeting in the Fort Walton Beach Council Chambers, located at 107 Miracle Strip Parkway, SW, on Wednesday, September 19, 2012, at 5: 30 p. m. The purpose of the public hearing is to consider the budget for Fiscal Year 2012/ 13, establish the final millage rate, consideration of a final budget resolution, and any other business to come before the City Council. Any person who decides to appeal any decision made with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( FS 286. 0105). The City of Fort Walton Beach adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call the City Clerk, Helen Spencer at 850- 833 -9509 to make a request. Hearing Impaired dial the City Hall TDD # 833 -9925 or 1- 800 -955 -8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. I to HELEN A. SPENCER coed a 107 Miracle Beets Who res m Ore CITY CLERK Ship Parkway. SW, on Psnencens arm Manor. Wednesday, Seplem- has M and will make 833 -9509 bar 19, 2012, 0 5: 3h reasonable mWiACa- p.m. Eons mr accese to Nis stns p upon import. The purpose of Me Plaess cal Me Cry public heemrg Is to Cork, Helen Spencer consider Ne budget M