Fort Walton Beach Council agenda — 09-19-12 special budget-second ph — reading text

City of Port Walton Beach, Fl, Packet Pg. 28 12 Executive Budget Summary Citizens of Fort Walton Beach city Council City Clerk City Manager City Attorney 2. 50 FTE 11 11 2. 00 FTE 1 1 Administrative Financial Police Recreation ngineering & Utility Fire Services Services Services Sery ices Services Services 5. 00 FTE 94. 08 FTE 16. 00 FTE 37 00 FTE 59. 99 FTE 73. 38 FTE Uniform Patrol Human Building Accounting Advanced Life Athletics — Resources Inspections & Support K -9 Patrol Adult & Youth Permitting Auditing Information Fire Suppression Recreation Criminal ode Enforcement Budgeting Centers and Technology 9Y Investigations Fire Prevention Purchasing Programming Insurance & CRA & CDBG Fire Inspection Community Risk Debt Service & Grounds Engineering Policing Management 9 Management Hazardous Maintenance: Crime Prevention Parks, Right-Of- g Facilities Materials TreasuryTreasury Response Way and Communications Garbage Collection Cemetery Utility Billing Fire Education Records Planning Library Contingencies & Support Services Streets & Transfers Museum Stormwater Mgmt School Crossing Golf Club Guards Water Production & Operations Distribution Reserve Officers Sewer Collection DATE OF INCORPORATION: June 16, 1941 FORM OF GOVERNMENT: Council & Manager PAVED STREETS: 92. 65 miles GEOGRAPHIC AREA: 7. 41 square miles SIDEWALKS: 62. 80 miles TAXABLE ASSESSED VALUE: $ 1, 114,258, 123 WATER & SEWER LINES: 241. 15 miles CITY MILLAGE RATE: 4.5383 STORM DRAIN: 41. 64 miles POPULATION: 19, 534 POLICE STATIONS: 1 FIRE STATIONS: 2 EMPLOYEES: 349 positions, 289.20 FTE' s LIBRARIES: 1 MUSEUMS: 3 SWORN POLICE OFFICERS: 43 18 -HOLE GOLF COURSES: 2 FIREFIGHTING PERSONNEL: 36 ACRES OF PARKS: 182.70 City of Fort Walton Beach, FL 13 Budget Overview The fundamental purpose of the City' s budget is to link what we want to accomplish for the community with the resources necessary to do so. As such, the budget offers more than just financial elements — it presents an overview of the City's total operations. This document is intended to provide City Council and our citizens with a plan addressing financial, operational, and policy issues. The budget serves as a: Policy Document — The budget presents financial policies, addresses Vision and Strategic Plan goals, and identifies the short We are committed to providing quality service to and long -term impacts programs, services, our community in ways that are responsive and and capital improvements will have on the caring by working together to serve our residents. City' s operations and finances. We believe that the success of our organization depends upon the teamwork, mutual trust, and honesty Financial Plan — The budget outlines the achieved through our commitment to the following financial structure and operational changes Core Values: required for financial stability, including the Integrity: we will conduct ourselves in an capital improvements program and debt honest, trustworthy, and ethical manner. management information. Accountability: we will take full responsibility for our actions, resources, and attitudes. Operations Guide — The budget provides Teamwork: we will work together to provide direction to departments by identifying the quality services. relationships between organizational units and Customer Service: we will be professional, use programs, identifying the workforce and all available resources, and strive to meet the historical data on operations, identifying the needs of our customers. impact of capital spending, and establishing Continual Improvement: we will promote a measurable performance goals and objectives culture that seeks to better our organization. for managers to evaluate the effectiveness of their organization. Communication Device — The budget is presented in a format that is easily understood through the use of charts and graphs, icons, statistical information, and narrative descriptions. The budget is a financial operational plan estimating expenditures for a given period and the proposed means to finance those objectives. The State of Florida requires municipalities to prepare a balanced budget, whereby sufficient resources must be identified to fund programs and services. The fiscal year for all Florida cities begins October 1 and ends September 30. FUNDSTRUCTURE An important concept in governmental accounting and budgeting is the division of the budget into categories called funds. Funds are separate fiscal accounting entities. Budgeting and accounting for revenues and expenditures in this manner is called fund accounting. Fund accounting allows a government to budget and account for revenues and expenditures restricted by law or policy. Governments may use any number of individual funds in their financial reporting; however, generally accepted accounting principles ( GAAP) require all these individual funds to be aggregated into specified fund types. Any fund constituting 10% or more of the appropriated budget is considered a " major" fund. There are basically three groups of funds in governmental accounting; governmental funds, proprietary funds, and fiduciary