Fort Walton Beach Council agenda — 09-19-12 special budget-second ph — reading text

Agenda — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Wednesday, September 19, 2012 5: 30 PM 107 Miracle Strip Partway Fart Walton Beach, 171. 32548 1. CALL TO ORDER 5: 30 PM Meeting will be called to order on September 19, 2012 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. 2. PLEDGE OF ALLEGIANCE 3. RESOLUTIONS 3. 1. 2012 -13 - Final Millage Rate A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE MILLAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER I, 2012 AND ENDING SEPTEMBER 30, 2013; AND PROVIDING AN EFFECTIVE DATE. Synopsis: ( Budget and Grants Manager) Adoption of FY 2012 -2013 Millage Rate ATTACUnIea'TS: 9. 19 Final% linage S' n", OXXXI 3. 2. 2012 -24 - Adopted Budget A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE BUDGET FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013; AND PROVIDING AN EFFECTIVE DATE Synopsis: ( Budget and Grants Manager) Adoption of FY 2012 -2013 Budget I IACHAIENTS: 9 - 19 Fni, l Budget Script ( 1) 0(' X) Budgct9- 1912 - cc agenda WDF) 4. ACTION ITEMS 5. ADJOURNMENT Ciry Cavnez of Fort WaUon Beach Pay, l  Agenda September 19, 2012 Special Meeting Quasi- Judicial - denotes that the item must be conducted as a quasi- judicial hearing in accordance with Florida Statutes. Action - Direction - Discussion items may be acted upon by the City Council by either a motion with a vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286. 01105, F. S.) The City of Fort Walton Beach adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850 -833- 9925 or 1 - 800- 995 -8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. All City of Fort Walton Beach council and board meetings are recorded. The video can be accessed at www.fwb.org. Paget Prnmd911712012 6ry Coundl of Fort WWwo Br.. h  3. 1 City Council of Fort Walton Beach FINANCE MEMORANDUM To: Michael D. Beedie, City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: September 19, 2012 Subject: 2012 -13 - Final Millagc Rate 1. BACKGROUND: 1. 1 Chapter 200 " Determination of Millagc" of the Florida Statutes sets a statutory timetable for the calculation and notification to the public of the process to set ad valorem tax millage rates and adopt a budget. 1. 2 The City shall within 15 days of holding a meeting to set the tentative millage and budget, advertise its intent to adopt a final millage and budget The City' s advertisement is scheduled to run in the Northwest Florida Daily News on Monday, September 17, 2012. Within 2 to 5 days after the advertisement, the City shall hold a public hearing to adopt a final millage and budget. 2. DISCUSSION: 2. 1 City Council adopted Resolution 2012 -18 setting the tentative millage rate at 4. 5383 at the first public hearing on September 5, 2011 2. 2 The resolution number for adopting the final millage rate precedes the resolution number for adopting the tentative millage rate because, per the City Clerk, resolution number 2012 -13 was not used when originally assigned and has to be reissued. 3. 3. 1 Staff respectfully requests that City Council adopt Resolution 2012 -13 to adopt the final millage rate for the fiscal year October 1, 2012 through September 30, 2013. As the Department of Revenue requires specific language and procedures, a script for the Mayor to follow is attached. ATTACHMENTS: 9 - 19 Final Millage Script ( DOCX) SIGNATURE BLOCK: Charlotte Dunworth Completed 09/ 17/ 2012 8: 59 AM Finance Completed 09/ 17/ 2012 9: 37 AM Carole Jones Completed 09/ 17/ 2012 9: 41 AM City Manager Completed 09/ 17/ 2012 11: 03 AM City Council Pending OOC m'. 1972 A Page 1 Packet Pg. 3  3. 1 RESOLUTION ( ID # 1972) RESOLUTION 2012 -13 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE MILLAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, THAT: 1. Purpose The City of Fort Walton Beach held a public budget meeting on August 13, 2012 to discuss the FY 2012 -13 budget. The City held public budget hearings on September 5, 2012 and September 19, 2012 as required by Section 200. 065 of the Florida Statutes. The Okaloosa County Property Appraiser has certified that the gross taxable value for operating purposes not exempt from taxation within the City of Fort Walton Beach is $ 1, 114, 258, 123. 2. Millage Rate The City hereby sets the FY 2012 -13 operating millage rate at 4. 5383 mills, which is 3. 57% less than the rolled -back rate of 4. 7063 mills. There is no voted debt service millage. 3. Effective Date This resolution shall take effect immediately upon approval by the City Council. Adopted Mike Anderson, Mayor Attest: Approved for form and legal sufficiency: Helen Spencer, City Clerk Hayward Dykes, Jr., City Attorney Paekat Pg. 4  F-3. 1. FINAL MILLAGE Script for Public Hearing on Millage Rate Mayor: State the following: The millage rate for the City of Fort Walton Beach for FY 2012 -13 is 4. 5383 mills, which is 3. 57% below the rolled -back rate of 4. 7063 mills. The rolled -back rate is the millage rate that will provide the same ad valorem tax revenue as was levied during the prior year. The reason for setting the millage rate at 4. 5383 mills is to provide sufficient revenues to balance the General Fund budget. Mayor: Open the Public Hearing and ask for comments on the millage rate. Mayor: Close the Public Hearin e. Mayor: Ask for a Motion and Second for Resolution 2012 -13 to set the millage rate for the City of Fort Walton Beach at 4. 5383 for the fiscal year beginning October I, 2012 and ending September 30, 2013. Use specific language above for motion.) Mayor: Ask for Council Discussion. Mayor: Ask for a Vote. Mayor: Upon adoption of the Resolution, the Mayor shall announce.' The millage rate for the City of Fort Walton Beach is 4. 5383 mills for the fiscal year beginning October 1, 2012 and ending September 30, 2013, which is 3. 57% below the rolled -back rate of 4. 7063 mills. 1. BACKGROUND: 1. 1 In compliance with the City Charter, the City Manager is to prepare and submit to City Council the annual budget identifying expenditures and revenues in sufficient amounts to cover all appropriations. 1. 2 City Council tentatively adopted the FY 2012 -13 budget on September 5, 2012. 2. DISCUSSION: 2. 1 The FY 2012 -13 budget was developed based on the following premises as directed by City Council at the Budget Policy Meeting in May 2012: 2. 1. 1 Police Department Restructuring 2. 1. 2 Maintain Millage Rate of 4. 5383 2. 1. 3 Provide Employee Compensation 2. 2 The FY 2012 -13 proposed budget of $33, 497, 609 is $ 4, 436, 135, or 11. 7 %, less than the FY 2011 - 12 adopted budget due to police department reductions this year and last year' s capital improvement projects in the Utilities Fund. 2. 3 Full -time equivalent ( FTE) positions total 289. 95 compared to 298. 40 last year. 2. 4 The General Fund, which includes services such as police and fire, parks and recreation programs, planning and code enforcement, streets and right -of -way, and general government administration, totals $ 16, 801, 950 and is $ 597,000, or 3. 4 %, less than the prior year. 2.5 Carryovers include open purchase orders, grants, and projects that are anticipated to be incomplete as of September 30, 2012 and are proposed to be continued and made part of the FY 2012 -13 appropriations. These expenses were authorized, budgeted, and appropriated by City Council in the prior fiscal year and are carried forward and funded with the corresponding revenue appropriations of the prior year. 3. 3. 1 Staff respectfully requests that City Council adopt Resolution 2012 -24 to adopt the budget for the fiscal year October 1, 2012 through September 30, 2013, with the budget document and list of encumbrance and project carryovers as attachments. As the Department of Revenue requires specific language and procedures, a script for the DOC 0 1973 A Page I