Okaloosa County BOCC — February 7, 2017 — Internal Coordination A2 C16-2396-PW

CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Cl- 2390-Fh Tracking Number: Conftractor/Lessee Name: Car?ie/:'s Cmfiugfinq Servieps__Ine, Grant Funded: YES___ NOX Purpose: /4/1’16"4(7/%4@#47[ a Date/Term: __NA 1. [] GREATER THAN $50,000 & Amount: (“’/ 0co, 00) 2. [] GREATER THAN $25,000 Department: _Foble (WDorks 3. [5¥ $25,000 OR LESS Dept. Monitor Name: §r,@/ff gf'/?é‘/mafl Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requirements are met: 5(’?/ Ema:/ [rvm Tow 31 Date: Purchasing Director or designee Risk Management Review Approved as written: See Email from Jan 3l Date: Risk Manager or designee County Atiorney Review Approved as written: 5@& Emm/ (‘NM Joan 27 Date: County Attorney Following Okaloosa County approval: Contracis & Grants Document has been received: Date: Contracts & Grants Manager Scott Bitterman From: Greg Stewart Sent: Friday, January 27, 2017 10:23 AM To: Scott Bitterman Cc: Garner, Bill; Roy Petrey Subject: Re: Gap Creek drainage improvements Attachments: Amendment 2 Carters C16-2396-PW.docx Scott - Here is the amendment to the contractors agreement to adjust for their contribution to the acquisition of the easement. | have made a couple of edits. Itis approved by legal. Bill and | talked about the acquisition of the easement itself and we will need a separate agreement for the purchase of the easement. Bill will prepare a basic agreement and get that to you later today or Monday at the latest. Let me know if you have any questions. From: Scott Bitterman Sent: Friday, January 27, 2017 9:41 AM To: Greg Stewart Cc: Garner, Bill; Roy Petrey Subject: RE: Gap Creek drainage improvements Greg, Here is an amendment for your review. Please provide any corrections and I'll have the contractor sign so that it can be placed on the Feb 7 Board Agenda. Thanks, Scott -----Qriginal Message----- From: Greg Stewart Sent: Thursday, January 26, 2017 11:33 AM To: Scott Bitterman <shitterman@co.okaloosa.fl.us> Cc: Garner, Bill <bgarner@ngn-tally.com>; Roy Petrey <rpetrey@co.okaloosa.fl.us> Subject: Re: Gap Creek drainage improvements We will want an amendment to the agreement authorizing the withholding of amount. Want to make sure that is how they want to pay it. If they want to separately pay i would not make final payment til they do Sent from my iPhone > On Jan 26,2017, at 12:24 PM, Scott Bitterman <sbitterman@co.okaloosa.fl.us> wrote: > > Greg, > > Quick refresher on this project. We hired a contractor to improve a drainage ditch. The contractor mistakenly veered outside of the drainage easement and built a portion of the ditch on private property. The property owner desires $30k 1 for an additional easement to allow the ditch to remain as constructed. Our contractor has agreed to pay for half ($15k) for this additional easement. > > We still owe the Contractor about 517k from a few misc. items and retainage. My question is this: Can| deduct S15k from the contract price via Change Order to accept payment from the contractor for the easement? > > Scott > —--Original Message-—--- > From: Garner, Bill [mailto:bgarner@ngn-tally.com) > Sent: Monday, January 23, 2017 1:30 PM > To: Jeff Henderson <jhenderson@co.okaloosa.fl.us> s Ce: Scott Bitterman <sbitterman@co.okaloosa.fl.us>; Zan Fedorak > <zfedorak@co.okaloosa.fl.us>; Roy Petrey <rpetrey@co.okaloosa.fl.us> > Subject: RE: Gap Creek drainage improvements > > Jeff, > > | had to redraft the easement due to the fact that the property is held in trust. Also, | prepared an affidavit for the Crosby's to sign that attests to their ability under the trust agreement to grant the easement. > > William C. Garner (Bill) > > > 1500 Mahan Drive, Suite 200 > Tallahassee, Florida 32308 > (850) 224-4070 Tel. > (850) 224-4073 Fax > > > The information contained in this e-mail message is intended for the personal and confidential use of the recipi