Okaloosa County BOCC — November 4, 2012 — Minutes — reading text

November 6, 2012 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Crestview Courthouse. Members present were Don R. Amunds, Chairman; Dave Parisot, Vice Chairman; Wayne Harris; Bill Roberts; and Kelly Windes. Also present were Gary J. Stanford, Finance Officer, Clerk’s Office; John Dowd, County Attorney; and Jim Curry, County Administrator. PRESENTATION TO COMMISSIONER BILL ROBERTS Mr. Amunds requested Mr. Roberts join him in front of the dais. Mr. Amunds thanked Mr. Roberts for his service on the Board of County Commissioners and presented him with a plaque of appreciation. Mr. Roberts thanked the citizens for giving him an opportunity to serve Okaloosa County for ten years. He said it has been an honor and a humbling experience. Mr. Roberts shared two wishes. The first is that he wishes he weighed the same thing he did in 2002. The second, he wishes the best for the county. Mr. Roberts was given a standing ovation. PUBLIC INFORMATION OFFICER UPDATES Mrs. Kathy Newby, Public Information Officer, opened her comments with a promotion for the Okaloosa Today program which airs on Cox Channel 6. Mr. Amunds will be Mrs. Newby’s guest on the program and discussion topics will include the new Veterans Park on Okaloosa Island and updates on the Gulf Coast Marine Life Center, Wild Willy’s Adventure Island, and Emerald Coast Wildlife Refuge. Other highlights: e At the Hurlburt Field Open House, Colonel Slife, First Special Operations Wing, presented Commissioner Amunds with an appreciation plaque. Mr. Amunds in return presented Colonel Slife with a proclamation declaring October 27, 2012 as Team Hurlburt Day in Okaloosa County. e The ribbon cutting ceremony for the new University of Florida Okaloosa County Extension Office was held on Monday. The building will be dedicated to retired Extension Director Gerald Edmondson. e Mrs. Newby thanked the Okaloosa Island Condo Alliance for its community service on its dune restoration project. November 6, 2012 -l1- Minute Book 68, Page 30 Okaloosa County Board of County Commissioners e Airports Director Greg Donovan will be the featured speaker today at the 34 Annual Consultants Council being held in Bonita Springs, Florida. e Groundbreaking for Veterans Park on Okaloosa Island will be this Friday. Moment in history - In 1826 the Florida Territorial Paper documented the area's first voting precinct for an election held at Barrow’s Ferry (south of Almarante). COUNTY ADMINISTRATOR'S UPDATE Mr. Curry welcomed Kelly Windes and Nathan Boyles, noting they will both be sworn in at the next meeting. Mr. Curry said in a prior meeting Tourist Development Director Dan O’Byrne brought forward payments for the advertising agencies. The task order covering July and August for the Zimmerman Agency was presented to the Board for payment on October 2. (The motion to approve payment included a stipulation to withhold payment until all documents) are submitted and the website proprietary issues are cleared up.) Mr. Curry pointed out the contract with Zimmerman was terminated in September and there will be one more task order to be submitted for payment for the month of September. Mr. Curry stated staff has been working with the Zimmerman Agency to obtain documents and resolve issues but advised “We are at a stopping point and they want payment.” He said a letter from Attorney Robert N. Clarke was sent via email to Mr. O'Byrne demanding immediate payment of outstanding invoices. Continuing, Mr. Curry requested authorization for staff to work with Zimmerman and their attorneys and release payment as necessary. He again said the September task order has not yet been brought to the Board. Upon inquiry by Mr. Amunds, Mr. O'Byrne said the September invoice total 1s $65,247. Mr. Harris asked if the county has received all of its property and necessary documents. Mr. O’Byrne replied in the negative, adding that is where there the road kiock ‘Ls Mr. Harris responded, “If they want something, they must return what is ours.” Mr. O’Bryne requested flexibility, pointing out Zimmerman has not yet been paid for September and is demanding payment for July and August. November 6, 2012 -2- Minute Book 68, Page 31 Okaloosa County Board of County Commissioners Mr. Parisot stated Zimmerman has had more than a month to comply with the stipulation. He said pursuant to contract, the agency was given a 90-day notification of termination of contract. Mr. Parisot said he would agree to give them half of the July and August task order sum but not the full amount. He added this shrinks the size of the hammer the county is holding over them. Upon inguiry by Mr. Roberts, Mr. Curry said staff is requesting flexibility in releasing the payment for July and August. Mr. Roberts made motion to grant staff flexibility in making payment to Zimmerman for the July/August task order. Mr. Windes asked Mr. O'Byrne if he feels the $65,247 invoice for September will be sufficient leverage and Mr. O’Byrne replied in the affirmative. Mr. Windes seconded Mr. Roberts’ motion. Mr. Roberts commented, “They give, we give.” 3 yeas, 2 nays. (Mr. Parisot and Mr. Harris voted no.) Commissioner's Minute Mr. Amunds stated this is a new addition to the agenda. It gives commissioners an opportunity to bring an issue before the Board. If discussion on the topic becomes too lengthy, it will come back under Old Business. Mr. Harris - Nothing to bring forward. Mr. Windes - Stated he would like to thank the 85 Gulf Power employees who traveled to the New York/New Jersey area to assist after Hurricane Sandy made landfall. Mr. Parisot - Stated the first meeting of the RESTORE Consortium was held on October 21. He reported 21 of the 23 counties joined this consortium. The group was notified by Florida Association of Counties (FAC) President Chris Holley that Governor Scott wants to appoint the chairman of the consortium and seven members. Mr. Parisot said the group has reservations about this possibility and two members of the Consortium were selected to sit down and discuss the issue with the Governor. The next consortium meeting will be held the last week of November. Mr. Roberts - Nothing to bring forward. VISITOR - KAY RASMUSSEN WITIH EDC, REQUEST APPROVAL OF MOW Wity ENTERPRISE FLORIDA AND EDC Ms. Kay Rasmussen, Economic Development Council (EDC), made a short presentation on how the proposed Memorandum of Understanding (MOU) among the EDC, Enterprise Florida, and the County will leverage the strengths of the three entities to November 6, 2012 -3- Minute Book 68, Page 32 Okaloosa County Board of County Commissioners bring targeted industries to the area. Ms. Rasmussen’s handout identified Qualified Targeted Industries for Incentives and provided a graph showing potential earnings for workers. Mr. Parisot made motion, seconded by Mr. Harris, to approve the MOU. 5 yeas. VISITORS - LINDA PARKER AND ANN SPANN, HISTORIC PRESERVATION GROUP AND PROPOSED PROJECT FOR HISTORICAL DISPLAYS IN CRESTVIEW COURTHOUSE Ms. Ann Spann, Historic Preservation Group, gave a brief history of the group (which was formed in 2000) and listed some of their accomplishments. She noted that Mrs. Parker is seated in the audience. Ms. Spann requested permission for the Group to display historical photographs on the second floor of the County Courthouse in Crestview. She outlined their preliminary work on this project, including discussions with the # Facilities Maintenance Director. Ms. Spann stated all the photographs, documents and maps will be digitally reproduced and professionally framed. Use of the reproduced documents will eliminate any insurance issues. She said the Group is only asking that the Facilities Maintenance staff be in charge of placement. Mr. Curry noted this will be modeled after the project at the Annex Extension Facility where Okaloosa Public Arts provides art pieces for the building. He advised staff will work with them on placement of the pieces if the Board has no objections. Mr. Amunds asked if the display will be representative of the entire county. Ms. Spann replied they want to represent the entire county and will have display items of the area before Okaloosa County was created. The commissioners agreed it is a worthwhile project. Upon inquiry by Mr. Amunds, Mr. Curry confirmed he has good direction from the Board. CONSENT AGENDA APPROVAL Mr. Harris made motion, seconded by Mr. Roberts, to approve the Consent Agenda. 1. October 2, 2012 Regular Meeting Minutes 2. Airports: Assignment of hangar lease from R & S Holdings, Inc. (Tom Richardson) to Machinery Sales Company (Richard Meadows) for Block 8 Lot 9 at the DesStin Airport November 6, 2012 -4- Minute Book 68, Page 33 Okaloosa County Board of County Commissioners Judicial: Fmerald Coast Children’s Advocacy Center—Final payment to Office of State Attorney in the amount of $1,250 for part-time Victim’s Advocate position Ratification of Chairman’s signature for proclamation designating October 27, 2012 as Team Hurlburt Day Budget Resolutions and Budget Transfers: e Resolution amending FY 2012 Budget, General Fund (U.S. Department of Justice grant, bulletproof vest partnership program) RESOLUTION NO. 12-153 (BA #152) e Resolution amending FY 2012 Budget, County Transportation Trust Fund (FDOT traffic signal maintenance grant) RESOLUTION NO. 12-154 (BA #153) e Resolution amending FY 2012 Budget, Tourist Development Fund (tourist development tax revenues) RESOLUTION NO. 12-155 (BA #154) e Resolution amending FY 2012 Budget, Prisoner Benefit Fund (inmate calling card revenue) RESOLUTION NO. 12-156 (BA #155) e Resolution amending FY 2012 Budget, Solid Waste Enterprise Fund (landfill operating fees and recycling fees) RESOLUTION NO. 12-157 (BA #156) e Resolution amending FY 2012 #£4z2Budget, Inspections Enterprise Fund (various revenues) RESOLUTION NO. 12-158 (BA #157) e Resolution amending FY 2012 Budget, EMS Enterprise Fund (ambulance fees) RESOLUTION NO. 12-159 (BA #158) e Resolution amending FY 2012 Budget, Convention Center Enterprise Fund (tourist development tax) RESOLUTION NO. 12-160 (BA #159) e Resolution amending FY 2012 Budget, Garage Services Fund (fuel stores services) RESOLUTION NO. 12-161 (BA #160) e Resolution amending FY 2013 Budget, Gerieral Fund (U.S. Department of Justice grant, criminal alien assistance program) RESOLUTION NO. 12-162 (BA #9) November 6, 2012 ~5- Minute Book 68, Page 34 Okaloosa County Board of County Commissioners e Resolution amending FY 2013 Budget, General Fund (Florida Department of State, outreach services grant to North Okaloosa County) RESOLUTION NO. 12-163 (BA #10) e Resolution amending FY 2013 Budget, Tourist Development Fund (West Destin Beach Restoration note proceeds) RESOLUTION NO. 12-164 (BA #11) e Resolution amending FY 2013 Budget, Debt Service Fund (budget transfer from Tourist Development Fund for West Destin Beach Restoration note) RESOLUTION NO. 12-165 (BA #12) e Budget Transfer: General Fund; provide local match for U.S. Department of Justice grant for bulletproof vest partnership program; BT-12-46 e Budget Transfer: Airport Enterprise Fund; funding for resurfacing ramp space at Bob Sikes Airport changed from Department of Economic Opportunity to FDOT; BT- 12-47 e Budget Transfer: General Fund; provide 1/3 match for Florida Department of State, Library Stop Grant; BT- 13-03 e Budget Transfer: Capital Outlay Construction Fund; contract with Lord & Son for Phase I of Shalimar Annex renovation project; BT-13-04 e Budget Transfer: Tourist Development Fund; debt service payment for West Destin Beach Restoration note in FY 2013; BT-13-05 e Budget Transfer: General Fund; Crestview Courthouse cardkey system; BT-13-06 6. Tourist Development: Approval of TDC sponsorship for potential 2013 Florida State HOG Rally 7. Purchasing: Recommendation to award bid for