Okaloosa County BOCC — July 25, 2016 — Public Works Budget - Presentation — reading text

Full-time Management & 1 Professional 0 FY14 FY15 FY16 FY17  Expenditures FY14 FY15 FY16 FY17 FY17 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel $324,453 $332,553 $353,626 $422,804 $69,178 19.6% Services Operating $142,683 $188,065 $215,084 $217,394 $2,310 1.1% Expenses Capital Outlay $43,415 $29,327 $79,050 $257,200 $178,150 225.4% Other Uses $0 $0 $73,235 $168,970 $95,735 130.7% Total $510,551 $549,945 $720,995 $1,066,368 $345,373 47.9%  Traffic Accounts FY15 FY16 FY17 FY17 Increase/ Code Category Approved Approved Approved +/- Decrease 10 Salaries & Wages $253,918 $251,775 $283,453 $31,678 12.6% 20 Benefits $87,719 $101,851 $139,351 $37,500 36.8% 45 Risk Management $10,557 $8,068 $9,622 $1,554 19.3% Repair & 46 $72,443 $93,295 $95,296 $2,001 2.1% Maintenance 49 Misc. Charges $5,500 $6,075 $6,575 $500 8.2% 52 Operating Supplies $26,011 $19,336 $17,591 ($1,745) (9.0%) Repair & 46 $72,443 $93,295 $95,296 $2,001 2.1% Maintenance 60 Capital Outlay $43,014 $79,050 $257,200 $178,150 225.4% 99 Reserves $0 $73,235 $168,970 $95,735 130.7% TOTAL $557,492 $720,995 $1,066,368 $345,373 47.9% 1900’s Street Light Gas Lamp  Municipal Services Benefit Unit (MSBU) • Authority • Florida Statutes Chapter 125.01(1)(a) authorizes the Board of County Commissioners to create • Municipal Service Benefit Units provide specific municipal services to any specified portion or all of the unincorporated area of the county • Florida Statutes Chapter 197.3632 authorizes such MSBU non-ad valorem assessments to be billed and collected in a uniform manner with ad valorem taxes • Board of County Commissioners provides the procedural requirements for creating and implementing an MSBU • Services are paid for by non-ad valorem assessments levied against property within benefited areas.  Examples of Types of Services • Street Lighting • Water/Sewer Service • Road Paving • Stormwater • Grounds Maintenance • Fire Hydrants • Sidewalks  Creation Petition submitted containing at least two-thirds of the signatures of property owners of the area to be included in the MSBU. The Board of County Commissioners may at its discretion, require more than two-thirds of the property owners’ signatures.  The Pines Subdivision Falcon Way & Eagle Way LEGEND MSBU Assessment Area for Proposed Construction of Road Improvements  Street Lighting Merger • Merging 47 previously created street lighting municipal service benefit units into the new unit • Authorizing the imposition of assessments (future single rate) • Providing a lien upon property & alternative collection methods • Revisions to assessments • Corrections of procedural irregularities, errors and omissions Waste Resources Refuse Collection  Program Description Waste Resource Management provides • Collection and disposal of municipal solid waste to all citizens and municipalities of Okaloosa County. • Conducts oversight for the County’s recycling program covering both rural and urban residential collection in accordance with State and federal guidelines. – Includes the grinding/mulching of the County’s yard waste at two locations: Wright Landfill and Baker Landfill. • Manages the Household Hazardous Waste Program serving Okaloosa County and nine surrounding counties (500,000 residents) through FDEP Cooperative Arrangement Grants. • Responsible for managing the collection of Special Waste (tires and white goods-appliances) and oversight of the Small Quantity Generator (SQG) Verification Program.  Revenue The Waste Resource Management Section is funded through • landfill operating fees • landfill/transfer station tip fee • franchise area per household disposal fee and CPI retention. • revenue from other departments and Conditionally Exempt Small Quantity Generators (CESQGs) • sale of metals; and reimbursement from CO-OP grants.  Major Accomplishments • Provided for collection, disposal, remediation and long term care activities with reductions in staff and revenues and despite additional regulatory scrutiny • Maintained high level service to our municipal solid waste (MSW) customers through operation of two transfer stations servicing northern and southern portions of the county • Began the process of procurement for collection and transfer station operation services • Managed a fee collection program for charge customers from three remote sites • Managed compliance and remediation programs for three closed sites per Florida Department of Environmental Protection (FDEP) permits  Major Accomplishments • Managed Contracts for the collection and disposal of municipal solid waste covering 38,000 homes. • Provided curbside recycling service to approximately 30,000 homes • Collected 8,700 tons of recyclables through residential service and another 43,950 tons through private recycling efforts (includes 15,611 tons of yard waste). • Disposed of 14,000 waste tires • Collected and processed over a million pounds of Household Hazardous Waste • Expanded Household Hazardous Waste Drop-off services to Tuesday through Saturday weekly from 7 am to 3 pm. • Received $187,000 to operate Okaloosa County’s HHW program at no charge to local residents and to conduct 11 mobile collections in eight neighboring counties • Expanded the in-house office recycling services in selected County office buildings including the new Administration Building utilizing the services of HORIZONS  Major Accomplishments • Provided recycling opportunities to four local public events including the Earth Day/Arbor Day events and the July 4 celebration at the Landing and the Southeast Recycling Conference and Trade Show in Sandestin • Provided Environmental presentations to schools and other public venues • Maintained compliance with LTC permits at all landfills • Maintained compliance with remediation assessment goals at all landfills • Continued subsidence remediation program at NLF • Removed Pilot Test Infrastructure at NLF • Procured maintenance equipment for Rapid Infiltration Basins at BLF • Initiated Stormwater Control Assessment and Design for BLF • Crafted Quarterly Operation and Maintenance Contract at WLF and Baker Landfill (BLF)  Program Goal • To provide an environmentally safe and cost effective system for the collection and disposal of Municipal Solid Waste in compliance with Florida Statute Chapter 403 and Florida Administrative Code 62-701. To comply with all FDEP regulations and current agreements for environmental restoration and long term care activities at Okaloosa County landfills. To provide an environmentally safe and cost effective system for the reduction, reuse, and recycling of municipal solid waste (MSW).  Key Objectives • Provide a collection mechanism for the removal of Municipal Solid Waste. • Manage franchise agreements. • Respond to customer inquiries. • Educate the public on services provided. • Conduct closure monitoring and remediation activities at all public landfill facilities in accordance with all state and federal regulations. • Manage Baker scale house operations. • Produce timely gas monitoring, compliance, and assessment reports for FDEP activities at Okaloosa County landfills. • Maintain remediation system infrastructure for a consistent and high operational output. • Avoid FDEP non-compliance issues and/or violations. • Execute aggressive quarterly maintenance programs for BLF and WLF.  Key Objectives • Reduce subcontractor costs through effective project controls. • Provide collection of recyclables for residential and commercial customers • Provide collection of yard waste for residential and commercial customers • Provide processing of yard waste • Provide collection/drop-off of white goods and waste tires • Provide weekly drop-off of HHW for local residents • Provide weekly drop-off of CESQG waste for small businesses • Conduct mobile HHW collections in ten neighboring counties • Increase participation and raise public awareness concerning County Programs • Increase employee proficiency • Research new technologies and systems related to recycling and HHW management that can improve operational efficiencies and costs  Performance Measures Expenditures $8,000,000 $7,000,000 $6,000,000 Disposal $5,000,000 $4,000,000 $3,000,000 $2,000,000 Operating $1,000,000 $0 FY15 FY16 FY 17 Actual Original Proposed  Performance Measures 120, 000 Disposal 90, 000 Tons 60, 000 Residential 30, 000 Customers 0 FY15 FY16 FY 17 Actual Original Proposed  Performance Measures $8, 000, 000 $7, 000, 000 Total $6, 000, 000 Rev enue $5, 000, 000 Balance $4, 000, 000 $3, 000, 000 $2, 000, 000 Cummulativ e Balance $1, 000, 000 $0 FY15 FY16 FY 17 Actual Original Proposed  Performance Measures FY15 FY16 FY17 Performance Measures Actual Estimated Proposed Total Compliance Monitoring and Output 18 12 6 Reporting Total Remediation Monitoring and 8 6 6 Reporting Total Residential Service Requests 40 50 80 Equivalent Cost Per Ton $65.69 $71.54 $73.59 Efficiency Equivalent Revenue Per Ton $71.17 $72.59 $74.05 Number of Violation Notices 0 0 0 Expense to Revenue Ratio 89% 98% 99% Effectiveness % of Residential Service Requests