Fort Walton Beach Council agenda — 06-28-11 regular — reading text

in the Main Conference Room located at City Hall, 107 Miracle Strip Parkway SW, Fort Walton Beach, FL. 2. REQUEST FOR ADDITIONAL INFORMATION - The proposer shall furnish such additional information as the City of Fort Walton Beach may reasonably require. The City reserves the right to make investigations of the qualifications of the proposer as it deems appropriate. Failure to provide requested additional information may result in rejection of the proposal. RATING SYSTEM - The Selection Committee will rate all proposals utilizing the weighted rating system below. The sum of the total weighted ratings assigned by the committee members will be used to rank the proposals. 4. ACCEPTANCE / REJECTION / MODIFICATION TO PROPOSALS —The City reserves the tight to negotiate modifications to proposals it deems acceptable, Packet Pg. 27  8. 2. b reject any and all proposals, and to waive minor irregularities in the procedures. A. Should the City be unable to negotiate a satisfactory contract with the highest ranked firm at a price the City determines to be fair, competitive, and reasonable, negotiations with that firm shall be formally terminated. B. The City shall then undertake negotiations with the second highest ranked firth. Failing accord with the second highest ranked firm, the City shall terminate negotiations. C. The City shall then undertake negotiations with the third highest ranked mm firm, and so forth. If no satisfactory contract can be negotiated with any of EE the firms, the City Manager will recommend to the City Council that all proposals be rejected. NN aa EVALUATION CRITERIA TO RANK PROPOSALS 00 1- 5) WEIGHTED EVALUATION CRITERIA WEIGHT SCORE SCORE m00m Pricing of proposed services zczc 1 compared to other proposers 35% LLLL Technical approach and 2 3 capabilities of the firm References 35% 20% aO3N nn mm State Certified 4 MBE/ WOB /SDVOB 5% uNNu 5 Local Vendor Preference 5% wawa 5.5. TOTAL: CONTACTCONTACT RESTRICTIONS RESTRICTIONS FORFOR PROPOSERSPROPOSERS - - 100% AllAll questionsquestions forfor additionaladditional informationinformation regarding regarding thisthis bidbid MUSTMUST bebe directeddirected toto thethe designateddesignated PurchasingPurchasing OmNm 00 AgentAgent indicated indicated below.below. ProspectiveProspective biddersbidders shallshall notnot contact contact anyany membermember ofof thethe CityCity Manager'Manager' ss Office,Office, oror otherother CityCity employeesemployees regardingregarding thisthis bidbid priorprior toto awardaward recommendationrecommendation byby CityCity CouncilCouncil andand postingposting ofof thethe finalfinal tabulationtabulation onon thethe City'City' ss LKaLKaL WebsiteWebsite atat www.www. fwb.fwb. orgorg andand inin thethe lobbylobby ofof thethe Purchasing Purchasing DivisionDivision office.office. AnyAny cu suchsuch contactcontact shallshall bebe causecause forfor rejectionrejection ofof youryour bid.bid. PURCHASING PURCHASING AGENTAGENT ADDRESSADDRESS andand inquiriesinquiries to:to: - - AllAll proposersproposers shallshall directdirect communications communications PaulPaul L.L. Eubanks,Eubanks, PurchasingPurchasing AgentAgent 0tcNuEzV tE zVN 0 105105 MiracleMiracle StripStrip ParkwayParkway SWSW FortFort WaltonWalton Beach,Beach, FLFL 3254832548 Phone:Phone: ( ( 850)850) 833833 - - 95239523 Fax:Fax: ( ( 850)850) 833833- - 96439643 Email:Email: aeubanksaeubanks @fwb.@fwb. oreore PacketPacket Pg.Pg. 2828  8. 2. b 6. VENDOR PROTESTS - Bidders or Respondents who do not agree with the City Council' s recommendation for award are afforded the opportunity to protest the recommendation by submitting written notice to the Purchasing Division within three ( 3) business days after notice of award or after the date the petitioner could reasonably be expected to have known of the City' s recommendation. VIII. GENERAL TERMS & CONDITIONS OF CONTRACT: PUBLIC OPENING - All proposals will be publicly opened and the list of 5 proposers read aloud in the Main Conference Room at City Hall, 107 Miracle ° Strip Parkway SW at the time specified and will be made available for public m inspection within ten ( 10) days after the proposal opening or when an award decision is made, whichever is earlier. 0 CONTRACT REQUIRED - The City and the successful proposer shall enter into e a Contract for Services that will include, but not be limited to, and may be superseded by such Contract, the following terms and conditions. A. INDEPENDENT CONTRACTOR STATUS; INDEMNITY - At all times zac the Contractor will be an independent contractor and shall, therefore, agree ` o to indemnify and save harmless the City, its officers, agents, and ' D employees, from and against any and all liability, claims, demands, 3 a damages, fines, fees, expenses, penalties, suits, proceedings, actions and costs of action, including attorney' s fees for trial and on appeal, of any kind and nature arising or growing out of or in any way connected with the ,. performance of the Contract whether by act or omission of the Proposer, m its agents, servants, employees or others, or because of or due to the mere ° existence of the Contract between the parties. it B. COPYRIGHTED. CONFIDENTIAL INFORMATION - If applicable, the Proposer shall pay all royalties and assume all costs arising from the use of any invention, design,