Okaloosa County BOCC — December 18, 2012 — Agenda — reading text

compliance with the Americans with Disabilities Act shows that bus stops can be improved to meet the federal standard. 114-00 BUS: SUPPORT EQUIP AND FACILITIES 2 $70,000.00 $70,000.00 11.42.08 ACQUIRE - ADP SOFTWARE 1 $50,000.00 $50,000.00 Renewal of License of Trapeze software to operate critical computer software vital to paratransit and fixed route functions. Annual renewal, based on this requirement, useful life is 1-year. 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 1 $20,000.00 $20,000.00 Purchase miscellaneous equipment as required by the transit agency to maintain operations. Anticipated to include replacement Purchase miscellaneous equipment as required by the transit agency to maintain operations. Anticipated to include replacement Child Safety Seats (carseats) for paratransit vehicles as added safety for children 1-4 years old travelling with parents has 3-year useful life, Biohazard Clean-up Kits 1-year useful life, FTA funds not utilized due to over estimates in budgeted costs will be returned to FTA, or a project budget revision will be submitted to reallocate funding to necessary capital purchases as may be required by the transit agency., Audible Annunciation System 7-year useful life. FTA funds not utilized due to over estimates in budgeted costs will be returned to FTA, or a project budget revision will be submitted to reallocate funding to necessary capital purchases as may be required by the transit agency. 117-00 OTHER CAPITAL ITEMS (BUS) 2 $320,000.00 $320,000.00 11.7A.00 PREVENTIVE MAINTENANCE 1 $300,000.00 $300,000.00 Preventative Maintenance costs include routine oil and filter changes in intervals no greater than prescribed by FTA C 5010.1D and FTA C9030.1C. Vehicles are inspected for any necessitated repairs. PM costs include towing and mechanical repairs to vehicles that are out of order. PM costs cover necessary repairs to damaged tires and for replacement tires. Funds will be used to pay vehicle maintenance costs. Duration period is projected to be October 1, 2013 to September 30, 2014. 11.79.00 PROJECT ADMINISTRATION 1 $20,000.00 $20,000.00 Project Administration for grant manager to administer FTA grant programs. No indirect costs. 111-00 BUS - ROLLING STOCK 1 $26,000.00 $26,000.00 11.12.16 BUY REPL SEDAN/STATION WAGON 1 $26,000.00 $26,000.00 Replace older high mileage vehicle. The sedan supports the paratransit service. Age and mileage of vehicle surpass minimum requirements as established by FTA and are beyond the useful life when replaced. Replacement vehicle mileage/age/model data detailed in the TEAM-Web Fleet Details, Paratransit section. Upon completion of their useful life, these retired vehicles will be sent to the Okaloosa County Board of County Commissioners Fleet Department where they will be auctioned. Vehicles to be purchased are classified as `other vehicles (e.g., small buses, regular and specialized vans). Service Life Policy for such vehicles are 4 years or 100,000 miles (49 CFR Part 18 and FTA C 5010.1D). All vehicles to be replaced are at minimum 6 years old. Pricing based on State contract procurement though the TRIPS Program (formerly FVPP). Provides recipient with the means of procuring quality vehicles at the lowest possible price. The program is managed by the Florida Department of Transportation (FDOT) in Tallahassee and administered by the Center for Urban Transportation Research (CUTR), located in Tampa. Price includes all necessary amenities for public transit service (i.e., communications, signage). Useful life 4 years or 100,000 miles 30.09.00 OPERATING ASSISTANCE - 50% (USE FPC 04) 1 $700,000.00 $1,400,000.00 Operating assistance to support costs incurred during Year 2012 October 1, 2013 to September 30, 2014. REHAB/RENOVATE - MOBILE SURVEILL/SECURITY 11.44.09 1 $25,000.00 $25,000.00 EQUIP Acquisition of digital surveillance system for each replacement vehicle, system to be consistent with existing technology. Useful life 4 years. Changes since the Prior Budget No information found. Part 4. Milestones 50.10.00 TRAVEL 1 $5,000 $5,000 Est. Comp. Milestone Description Date 1. Initial Expenditure Oct. 01, 2013 Travel and training for staff, including FTA conferences, NTD Training and Florida Public Transit Administration Conferences and Meetings 2. Final Expenditure Jan. 01, 2015 There will be no RFP issued or contract awarded for staff professional training. Training costs will be charged as needed to the grant. 50.20.00 TUITION/FEES 1 $5,000 $5,000 Est. Comp. Milestone Description Date 1. Initial Expenditure Oct. 01, 2013 Tuition for Transportation Seminars for Educational Enrichment including FTA conferences, National Transit Database training, fees to participate in programs of educational growth in the Arena of Transit including the Florida Public Transit Administration (FPTA) and Florida Association of Coordinated Transportation (FACTS). Amount determined through average of expenditures from previous fiscal years. 2. Final Expenditure Jan. 01, 2015 There will be no RFP issued or contract awarded for staff professional training. Training costs will be charged as needed to the grant. 50.30.00 HOUSING/MEALS 1 $4,000 $4,000 Est. Comp. Milestone Description Date 1. Initial Expenditure Oct. 01, 2013 Travel and training for staff, including FTA conferences, NTD Training and Florida Public Transit Administration Conferences and Meetings 2. Final Expenditure Jan. 01, 2015 There will be no RFP issued or contract awarded for staff professional training. Training costs will be charged as needed to the grant. 11.42.08 ACQUIRE - ADP SOFTWARE 1 $50,000 $50,000 Milestone Description Est. Comp.  Date 1. RFP/IFB Issued May. 01, 2014 Purchase licensing agreement with Trapeze Software group. Software is presently being utilized and is an essential function of the paratransit and fixed route system. 2. Contract Award May. 30, 2014 Contract is sole source. 3. Contract Complete May. 31, 2015 Period coverd 6/30/2014 to 5/31/2015. 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 1 $20,000 $20,000 Est. Comp. Milestone Description Date 1. RFP/IFB Issued Oct. 01, 2013 Miscellaneous support equipment purchases as needed. 2. Contract Complete Sep. 01, 2015 Final expenditure of transit support equipment made to vendor. 11.7A.00 PREVENTIVE MAINTENANCE 1 $300,000 $300,000 Est. Comp. Milestone Description Date 1. Initial Expenditure Oct. 01, 2013 Activity is for the payment of preventative maintenace performed by the County fleet department. Preventative Maintenance costs include routine oil and filter changes in intervals no greater than prescribed by FTA C 5010.1D and FTA C9030.1C. Vehicles are inspected for any necessitated repairs. PM costs include towing and mechanical repairs to vehicles that are out of order. PM costs cover necessary repairs to damaged tires and for replacement tires. 2. Final Expenditure Jan. 01, 2015 There will be no RFP ussed or contract awarded for maintenance performed by Okaloosa County Fleet Maintenance. This is an ongoing agreement with Fleet to perform routine maintenance. 11.79.00 PROJECT ADMINISTRATION 1 $20,000 $20,000 Est. Comp. Milestone Description Date 1. Contract Award Oct. 01, 2013 2. Contract Complete Sep. 10, 2014 11.12.16 BUY REPL SEDAN/STATION WAGON 1 $26,000 $26,000 Est. Comp. Milestone Description Date 1. RFP/IFB OUT FOR BID May. 01, 2013 Purchase sedan as replacement vehicle for paratransit service. 2. CONTRACT AWARDED Jun. 30, 2013 Vehicles purchased off State contract. 3. FIRST VEHICLE DELIVERED Oct. 15, 2013 First Vehicle Delivered. 4. ALL VEHICLES DELIVERED