Okaloosa County BOCC — December 18, 2012 — Agenda — reading text

DOT FTA U.S. Department of Transportation Federal Transit Administration Application Recipient ID: 5435 Recipient Name: OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS Project ID: FL-90-X815 Budget Number: 1 - Budget Pending Approval Project Information: Capital and Operating Part 1: Recipient Information Project Number: FL-90-X815 Recipient ID: 5435 Recipient Name: OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS c/o Contracts and Grants 1804 Lewis Turner, Suite 206, FT WALTON BEACH, FL Address: 32547 1285 Telephone: (850) 651-7200 Facsimile: (850) 609-5029 Union Information Recipient ID: 5435 Union Name: NONE Address 1: Address 2: City: , 00000 0000 Contact Name: NO UNIONS Telephone: ()- Facsimile: ( ) 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project Cost: $1,868,777 Project Number: FL-90-X815 Adjustment Amt: $0 Project Description: Capital and Operating Total Eligible Cost: $1,868,777 Recipient Type: County Agency Total FTA Amt: $1,168,777  Valencia Williams (404-865- Total State Amt: $0 FTA Project Mgr: 5634) Total Local Amt: $700,000 Lani Birchett (tel 850-609- Recipient Contact: Other Federal Amt: $0 7003) Special Cond Amt: $0 New/Amendment: None Specified Amend Reason: Initial Application Special Condition: None Specified S.C. Tgt. Date: None Specified Fed Dom Asst. #: 20507 S.C. Eff. Date: None Specified Sec. of Statute: 5307-2 Est. Oblig Date: None Specified State Appl. ID: N/A Pre-Award Start/End Date: - No Authority?: Recvd. By State: Fed. Debt Authority?: No EO 12372 Rev: Not Applicable Final Budget?: No Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Nov. 06, 2012 Prm Plan) : Program Page: 980 Application Type: Electronic Supp. Agreement?: Yes Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 120000 FLORIDA Congressional Districts State ID District Code District Official 12 2 F. Allen Boyd, Jr. Project Details FY 2013 Section 5307 funds in the amount of $1,168,777 will provide for acquisition of transit related support equipment, preventative maintenance, management training, project administration, transit enhancements for bus stop ADA compliance and for operating assistance. Capital grant funds will be used to procure a replacement high mileage paratransit sedan. All vehicles when taken out of service are beyond the FTA useful life criteria and will be replaced for public transit service. Federal rules are adhered to when conducting piggyback procurements. When utilized, solicitation documents and the contract in a piggyback procurement contain an assignability clause that provides for the assignment of all or part of the specified deliverable as originally advertised, competed, evaluated and awarded. Vehicles to be purchased are classified as “other vehicles” (e.g., small buses, regular and specialized vans). Service Life Policy for such vehicles are 4 years or 100,000 miles (49 CFR Part 18 and FTA C 5010.1D). All vehicles to be replaced are at minimum 6 years old. Pricing based on State contract procurement though the Transit Research Inspection & Procurement Services Program -TRIPS* (formerly FVPP). This means of procurement provides the recipient with the ability to procure quality vehicles at the lowest possible price. The program is managed by the Florida Department of Transportation (FDOT) in Tallahassee and administered by the Center for Urban Transportation Research (CUTR), located in Tampa. Price includes all necessary amenities for public transit service (i.e., communications, signage, security). Toll revenue credits in the amount of $117,195 will provide the local match for the capital items in this grant. Operating assistance will be matched using transit system expenditures. FDOT project number is FM # 4222541 and #4234311. The FY13 STIP page for this project is 507 and 512. *The the Transit Research Inspection & Procurement Services Program -TRIPS has been in existence for over 12 years. The program is managed by the Florida Department of Transportation (FDOT) and administered by the Center for Urban Transportation Research (CUTR) at the University of South Florida and provides Florida’s public transit agencies with the opportunity to purchase safe, quality and dependable transit vehicles with extended life at the lowest possible price. The program promotes increased cooperation among vehicle manufacturers, Florida dealers and public transit agencies. This cooperation is evident in the program’s unique contractual arrangement requirement that good customer service is as important as low price and quality workmanship. FDOT procurement processes for Federal-aid Contracts, by FDOT regulation, must be in compliance with the Buy America provisions of Title 49 of the CFR. Any and all Awards or Purchasing Agreements are dependent upon the required Pre- Award and Buy-America Certification. In addition, when vehicles are delivered, an employee of the Okaloosa County Board of County Commissioners’ certifies by inspection that the vehicles received are in compliance with Title 49 of the CFR, Part 663 (Buy America) and assures that at least 60% of the total coast of all components in the completed vehicles were secured from manufacturers in the United States and that final assembly of the vehicle took place in the United States. Earmarks No information found. Security Yes – We will expend 1% or more of the 5307 funds in this grant application for security purposes. Please list security-related projects in the project budget and summarize them in the non-add scope code 991. Part 3: Budget Project Budget Quantity FTA Amount Tot. Elig. Cost SCOPE 500-00 RESEARCH/OVERSIGHT TRAINING 3 $14,000.00 $14,000.00 ACTIVITY 50.10.00 TRAVEL 1 $5,000.00 $5,000.00 50.20.00 TUITION/FEES 1 $5,000.00 $5,000.00 50.30.00 HOUSING/MEALS 1 $4,000.00 $4,000.00 SCOPE 119-00 TRANSIT ENHANCEMENTS (BUS) 0 $38,777.00 $38,777.00 ACTIVITY 11.94.09 REHAB/RENOV ENHANCED ADA 0 $38,777.00 $38,777.00 ACCESS SCOPE 114-00 BUS: SUPPORT EQUIP AND FACILITIES 2 $70,000.00 $70,000.00 ACTIVITY 11.42.08 ACQUIRE - ADP SOFTWARE 1 $50,000.00 $50,000.00 11.42.20 ACQUIRE - MISC SUPPORT 1 $20,000.00 $20,000.00 EQUIPMENT SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) 2 $320,000.00 $320,000.00 ACTIVITY 11.7A.00 PREVENTIVE MAINTENANCE 1 $300,000.00 $300,000.00 11.79.00 PROJECT ADMINISTRATION 1 $20,000.00 $20,000.00 SCOPE 111-00 BUS - ROLLING STOCK 1 $26,000.00 $26,000.00 ACTIVITY 11.12.16 BUY REPL SEDAN/STATION WAGON 1 $26,000.00 $26,000.00 SCOPE 300-00 OPERATING ASSISTANCE 1 $700,000.00 $1,400,000.00 ACTIVITY 30.09.00 OPERATING ASSISTANCE - 50% (USE 1 $700,000.00 $1,400,000.00 FPC 04) Estimated Total Eligible Cost: $1,868,777.00 Federal Share: $1,168,777.00 Local Share: $700,000.00 OTHER (Scopes and Activities not included in Project Budget Totals) Quantity FTA Amount Tot. Elig. Cost SCOPE 991-00 SECURITY EXPENDITURES 1 $25,000.00 $25,000.00 ACTIVITY 11.44.09 REHAB/RENOVATE - MOBILE 1 $25,000.00 $25,000.00 SURVEILL/SECURITY EQUIP No Amendment Funding Source information is available for the selected project Alternative Fuel Codes 11.12.16 BUY REPL SEDAN/STATION WAGON Gasoline Extended Budget Descriptions 500-00 RESEARCH/OVERSIGHT TRAINING 3 $14,000.00 $14,000.00 50.10.00 TRAVEL 1 $5,000.00 $5,000.00 Travel to FTA training and Transportation Conferences for Transit Staff`s Educational Enrichment. Amount determined through average of expenditures from previous fiscal years. 50.20.00 TUITION/FEES 1 $5,000.00 $5,000.00 Tuition for Transportation Seminars for Educational Enrichment including FTA conferences, National Transit Database training, fees to participate in programs of educational growth in the Arena of Transit including the Florida Public Transit Administration (FPTA) and Florida Association of Coordinated Transportation (FACTS). Amount determined through average of expenditures from previous fiscal years. 50.30.00 HOUSING/MEALS 1 $4,000.00 $4,000.00 Hotel and per diem cost for travel to FTA training and transportation conferences that will provide for educational enrichment. Amount determined through average of expenditures from previous fiscal years. 119-00 TRANSIT ENHANCEMENTS (BUS) 0 $38,777.00 $38,777.00 11.94.09 REHAB/RENOV ENHANCED ADA ACCESS 0 $38,777.00 $38,777.00 Initiative to ensure that more bus stops are accessible to people with disabilities. An ongoing review of the county’s