Fort Walton Beach Council agenda — 11-09-2010 Regular — reading text

no Total 170, 173. 62 114, 239. 96 WFinance\FWB Housing Authority\ PILOT payments /PILOT FEES last printed: 10/ 29/2010 11: 04 AM FORT WAL TON BEACH HOUSING A UTHORITY 27 Robinwood Drive, SW Fort Walton Beach, Florida 32548 850) 243 -3224 Fax/ TDD ( 850) 244 -6533 iiif ( EQ UAL HOUSI MG OPPQWTUHITY Gail Sansbury Executive Director October 1, 2010 a ! If REOF "IED Robert Mearns W2 5X10 a 107 Miracle Strip Parkway SW G I+ , :; ."! A ER E P. O. Box 4009 1:;, " o, (,: Fort Walton Beach, FL 32549 , Dear Mr. Mearns: Enclosed you will find our Computation of Payments in Lieu of Taxes ( PILOT) for FYE June 30, 2009 for the amount of $16, 106. 46. Please accept this letter as our formal request for a full refund of the 2009 PILOT payment to reinvest into community development. I would like to take this time to formally apologize for the untimeliness of this payment, but due to a change in staff, I' m afraid it was overlooked. Please take into consideration that we would still like to request a refund to help offset the expenses incurred with the new development at Germany Terrace. If there is any further information or supporting documentation that you need to support our request, please feel free to contact our Executive Director, Gail Sansbury, at 850- 243 -3224. Thank you for your time and consideration. Sincerely, e- -- - r J es E. Robbins Board Chairman Board of Commissioners " Working Together For A Difference" James Robbins, Chairman ' Rev. Earl Tyler, Vice Chairman - Bernard Johnson . Pat Thornber ' Frederick Thomas ' Lin Mack  4-2 0 2 5 ° FORT WALTON BEACH HOUSING AUTHORITY COASTAL BANK AND TRUST 27 ROBINWOOD DRIVE SW 63- 814632 EQUAL HOUSING FORT WALTON BEACH, FL 32548 OPPORTUNITY. a DATE 10/ 01/ 2010 AMOUNT SIXTEEN THOUSAND ONE HUNDRED SIX DOLLARS & 46 CENTS 16, 106.46 PAYPAY CITY OF FORT WALTON BEACH VOID IF NOT C D 90 DAYS ORDER 107 Miracle Strip Pkwy. SW LJ OF A I SoloNAT Fort Walton Beach, FL 32548- AVTHQIIZED 11 ' 04202511'- +- 1 : 063208L401: 063 842 911' FORT WALTON BEACH HOUSING AUTHORITY CITY OF FORT WALTON BEACH 10/ 01/ 2010 0000042025 42025 DESCRIPTION INVOICE # AUDITED PILOT FYE 6/ 30/ 09 A -2336 100. 4520. 01 16, 106.46 TOTAL FOR CHECK: 16, 106. 46 V) mmm oav- 1+ 800-328-0304 www.deluxafarma. com A'  Regular Council 10' 13- 09 HOUSING AUTHORITY Request from Fort Walton Beach Housing Authority to refund the FYI-_'June 30, 2009 PILOTpayment in the amount of $24,021. 49. The Finance Director reported the Housing Authority is requesting a refund of $24,021. 49 for the fiscal year ending June 30, 2008 payment in lieu of taxes and staff is requesting direction. The Mayor opened the floor for public input. As no one wished to speak public input was closed. During discussion on the computation ofthe refund amount it was noted that the amount has increased over the years, that 200 more units are going to be built which will cause that amount to increase, it was suggested in the future that Council consider placing a cap on the refund amount*, and it was noted that Council determines the amount, ifany, that is refunded, Mr. Garvie moved to waive the PILOT payment ( payment in lieu of taxes) and grant a refund to the Fort Walton Beach Housing Authority for the Fiscal Year Ending June 30, 2008 PILOT payment in the amount of $ 24,021. 49. Mr. Holmes seconded motion and it carried unanimously with Holmes, Reeves,, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent). REVIEW OF LEASES Review of Leases for Playground Gem and Mineral Society and Playground Amateur Radio Club. Play2round Gem and Nfineral Society The City Manager reported that the lease for the Playground Gem and Mineral Society, located atl7First Street, expires October 30, 2OO4; i1 was last leased for ten years onNovember l, lgQg' rent iu$]. 00 per year, lessee performs maintenance, pays od/ idcm, and is self-sustaining. He said the leased area contains 005 mg. ft. with an estimated fair market rental value per the Property Appraiser' s unonmmnmcot of $3. 50 to $ 4.50 per mg. ft. or between $ 3, lOO and $ 4,OOD per year; the Playground Gem and Mineral Society use io permitted iothe CF zoning district. }{ e reported they request u five year lease at $]. DD per year and they will pay the utilities. The Mayor opened the floor for public input. Betty Kootoah, Playground Gem and Mineral Society, discussed bow the Society provides edocudouu} opportunities by giving lectures at the schools, help the Boy Scouts with their merit hudgex, offer entertaining programs in the sciences of mineralogy, ecology and the lapidary mto, and provide classes in the Lapidary Arts and promote the hobby of rock collecting. Allen Weston, Vice-President, clarified the arrows oo the application referred to information oo the backside of the paperwork in response to the questions. Auoo one further wished tospeak public input was closed. Discussion was held on the desire for the Society to increase their outreach to the 000nmoody with information that they are an educational resource ovujlub}c for classroom presentations and/ or student tours; and the desire for additional information such as the number of classroom visits made each year, the number of times the Society has helped the Boy Scouts with merit badges, the number of snowbird visitors, and any other information oo the educational benefits to the City. Council expressed reluctance to renew the lease for a five year period without additional information on the benefits to the City. The City Attorney said since Council vvinbcx additional information, the iCcrn can be condoucd, the lease would be extended on a month to month basis, then brought back with more information if the Society can provide that information. Mr. Nabors moved to extend the lease with the Playground Gem and Mineral Society for one year with them to rmbmrm with quantitative data as to the number of people in the Society, number of transient visits, and number of civic/community shows mr educational programs. Mr. Gmrvie seconded motion and it carried unanimously with Holmes, Reeves, Garvim, Nabors, Patterson, and Rynmazmon in favor Miller absent).  CITY COUNCIL MEETING November 9, 2010 Discussion - Direction - Action BMX Skateboard Track and Concessions Facility Synopsis: Staffrecommends City Council reject all bids for lease ofBMX Skateboard Track and Concessions Facility and allow staff time to research all recreational opportunities for the property Agenda Item Number: 14. 2  CITY OF FORT WALTON BEACH MEMORANDUM Recreation and Cultural Services Department To: Robert T. Mearns, City Manager From: Jeff Peters, Recreation and Cultural Services Director Date: November 1, 2010 Subject: RFP 10 -024 Lease of City Owned BMX Skateboard Track and Concessions Facility 1. BACKGROUND: 1. 1 In 2001 the City opened the BMX Skateboard Facility utilizing FRDAP funding and contracted the operations of the facility. 1. 2 In 2001 the contract was for a three ( 3) year term, with the option to renew for one 1) additional three ( 3) year term. In 2007 the contract was renewed for a three ( 3) year term, expiring September 30, 2010. 1. 3 The City has compensated the BMX contractor the sum of $500 per month for the park upkeep, insurance payment of $2, 000, as well as funding all utility costs for the park ( excluding the building utilities). The estimated total cost the City has funded the BMX Facility each year is $ 13, 000. The City receives no revenue from the BMX Skateboard Facility. 1. 4 The City issued an RFP for the management of the BMX Skateboard Facility in September 2010. 2. DISCUSSION: 2. 1 The conditions of RFP 10 -024 included the following as responsibilities of the contractor: 2. 1. 1 Provide insurance coverage listing the City as an additional insured as required by the City and indicated in the RFP 2. 1. 2 All Monthly, Quarterly, and/ or Annual Utility costs associated with the operation of the BMX facility including water, sewage, garbage, lighting, electricity, cable, etc.