Fort Walton Beach Council agenda — 11-09-2010 Regular — reading text

IF _ CITY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Mearns, City Manager Through: Michael D. Beedie, P. E., Engineering and Utility Services Director From: Stella Jones, City Planner Date: October 29, 2010 Subject: Approval of 2011 -2016 Local Mitigation Strategy for Transmittal to the Florida Department of Community Affairs 1. BACKGROUND: 1. 1. The City of Fort Walton Beach is threatened by a number of different types of natural hazards that endanger the health and safety of the population, jeopardize economic vitality, and imperil the quality of the environment. In order to encourage local communities to prepare for natural disasters, and as a prerequisite to receiving certain types of recovery funds in the wake of a declared disaster, the Robert T. Stafford Disaster Relief Act (42 USC 5121 -5207) as modified by the Disaster Mitigation Act of 2000 ( 44 CFR 201), requires that all local governments develop a Local Mitigation Strategy ( LMS) that proactively identifies the types of natural disasters to which each community is vulnerable, and which includes a plan to reduce each community' s vulnerability, including clearly defined hazard mitigation activities and projects. 1. 2. As required by the Act and implementing regulations, local mitigation strategies must be developed on a county -wide level, with information pertinent to individual municipalities within the county contained within the overall document. 1. 3. The first step in adopting the 2011 LMS is a state -level review coordinated by the Mitigation Planning Unit of the State of Florida' s Division of Emergency Management within the Department of Community Affairs. This review can take up to six months, at the end of which the state will provide comments and recommendations to the County and municipalities. Upon receipt of the state' s comments, the LMS Committee must decide what changes, if any, need to made prior to the state' s forwarding the LMS to the Federal Emergency Management Agency ( FEMA) Region 4 Hazard Mitigation Community Planner who then reviews the proposed LMS and provides comments back to the County and municipalities. The LMS Committee must then again review the comments and decide whether to amend the proposed LMS. 1. 4. Once the LMS Committee is satisfied with the plan and FEMA has determined that is ready for adoption, the County and municipalities have 1 year to adopt the LMS by Resolution. 2. DISCUSSION: 2. 1. The first LMS was adopted in 1999, followed by a substantial revision in 2005. The 2005 LMS has been updated annually as required by the Stafford Act ever since. The attached 2011 LMS is a substantial overhaul of the 2005 edition, and includes wholly new data and analysis, a new ranking system for mitigation projects, and is presented in a community -specific format intended to allow easier review and future update. 2. 2. Particular attention has been given to the relationship between the LMS and the communities' floodplain management programs; it has been developed consistent with the Insurance Service Office' s Community Rating System point categories which will enable participating communities to garner additional points for their CRS rankings. 2. 3. The 2011 LMS was developed by the county -wide Comprehensive Plan Committee which also serves as the LMS Committee. The LMS committee meets regularly and is open to the public. The City of Fort Walton Beach was fully represented in the development of this Plan. 3. RECOMMENDATION: 3. 1. Staff is recommending that the City Council review the attached 2011 Local Mitigation Strategy and authorize its transmittal to the Mitigation Planning Unit of the State of Florida' s Division of Emergency Management within the Department of Community Affairs to initiate the review and, ultimately, adoption process. 4. ATTACHMENTS: 4. 1. The 2011 -2016 Draft Local Mitigation Strategy document is available upon request. 5. SIGNATURE BLOCK: 5. 1. Submitted By: 10/ 29/ 10 Stella Jones, Planner 5. 2. Reviewed and Concur: O 10/ 29/ 10 Michael D. Beedie, P.E. Engineering and Utility Services Director 5. 3. Reviewed for Agenda: 11 - 4 -10 Aert T. Mearns City Manager  CITY COUNCIL MEETING November 9, 2010 Discussion - Direction - Action FWB Housing Authority Request for Payment In Lieu Of Taxes Refund Synopsis: Staffseeks City Council direction on the request by the FWB Housing Authority to grant it a refund of 16,106.46for the FYE June 30, 2009 PILOT payment Agenda Item Number: 14. 1  City of Fort Walton Beach Memorandum Finance Department To: Robert T. Mearns, City Manager From: Brandy Wunker, Finance Director Subject: Fort Walton Beach Housing Authority —Waiver of Payments in Lieu of Taxes Date: October 29, 2010 1. BACKGROUND: 1. 1. In May 1968, the City entered into a cooperation agreement with the Fort Walton Beach Housing Authority to provide low -rent housing in the City of Fort Walton Beach. The agreement provided for Payments in Lieu of Taxes ( PILOT) to the City of Fort Walton Beach. 1. 2. According to the agreement, the FWB Housing Authority will make annual payments to the City calculated upon the lessor of either: 1. 2. 1. 10% of the Shelter Rent actually collected, not to exceed 10% of the amount actually charged 1. 2. 2. The payment permitted by applicable state law in effect on the date such payment is made. 1. 3. Pursuant to Section 423. 02, F. S. housing projects are exempt from taxes and assessments; however in lieu of such taxes a housing authority may agree to make payments for provided services in the event that such PILOT fees do not exceed the cost of services furnished to the housing authority. 2. DISCUSSION: 2. 1. The PILOT calculated and paid under the current agreement for their FYE June 30, 009 is $ 16, 106. 46. 2. 2. In their letter dated October 1, 2010, the FWB Housing Authority requests a full refund of the 2009 PILOT payment to " help offset the expenses incurred with the new development at Germany Terrace ". 2. 3. The recent history of the City has been to waive or refund all or a portion of the proceeds of the PILOT payments received from the FWB Housing Authority; discussion involving this can be found in the City Council meeting minutes from the prior year, which are attached. 2. 4. The City Council has sole discretion on whether to grant a refund. 3. FINANCIAL INFORMATION 3. 1. There are no revenues budgeted in the FY 2009 -10 budget for the PILOT revenues. 3. 2. The total amount of the refund request is $ 16, 106. 46. 3. 3. Since 1995, the City has refunded $ 114, 239. 96 back to the FWB Housing Authority, as shown on the attached schedule.  4. RECOMMENDATION 4. 1. Staff requests City Council direction on the request to grant a refund to the Fort Walton Beach Housing Authority for the FYE June 30, 2009 PILOT payment in the amount of $16, 106. 46. 5. SIGNATURE BLOCK 5. 1. Submitted by: 10/ 29/ 2010 Brandy Wunker, Finance Director Date 5. 2. Reviewed for agenda: °' 11/ 2/ 2010 rt T. "Meams, City Manager Date 6. ATTACHMENTS 6. 1. Schedule of PILOT payment activity 6. 2. Letter from FWB Housing Authority dated October 1, 2010 6. 3. Payment received from FWB Housing Authority dated October 1, 2010 6. 4. Council Minutes from 10/ 13/ 09 meeting Docid: U:1Agenda1201012010110N Action\ PILOT Housing Authority\ PILOT Refund. doc  City of Fort Walton Beach FWB Housing Authority- Payments in Lieu of Taxes ( PILOT) 1995 -2009 Year Amount Received Waived FY 2009 16, 106. 46 10/ 1/ 2010 Pending FY 2008 24, 021. 49 9/ 4/ 2009 24, 021. 49 FY 2007 28, 726. 07 10/ 31 /2007 28, 726. 07 FY 2006 20, 841. 97 1/ 15/ 2007 20, 841. 97 FY 2005 15, 829. 43 5/ 1/ 2006 15, 829.43 FY 2004 13, 333. 00 4/ 11/ 05 6, 667. 00 FY 2003 11, 845. 00 7/ 7/ 03 11, 845. 00 FY 2002 6, 309. 00 6/ 26/ 02 6, 309. 00 FY 2001 5, 647. 00 6/ 26/ 02 no FY 2000 6, 708. 60 8/ 21/ 01 no FY 1999 7, 853. 01 3/ 17/ 00 no FY 1998 4, 968. 93 4/ 21/ 99 & 5/ 5/ 99 no FY 1997 5, 118. 00 12/ 22/ 97 no FY 1996 2, 865. 66 5/ 5/ 97 no FY 1995 2, 425. 17 3/ 15/ 96