Fort Walton Beach Council agenda — 11-09-2010 Regular — reading text

selecting an additional Investment Manager to receive a portion of Aletheia' s assets and waiving the City' s purchasing policies for this solicitation; 2) Issue an RFP for Actuarial Services; and 3) Endorse exploring additional roles for the Advisory Committee. Ms. gossom seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent). APPROVAL OF AGENDA Mr. Reeves moved to approve the agenda as the business of the day. Ms. gossom seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent). CONSENT AGENDA Mr. Holmes moved to approve the following Consent Agenda items. Mr. Reeves seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent). APPROVAL OF MINUTES Approval of Minutes of the Special Meeting of October 12, 2010 and the Regular Meeting of October 12, 2010. BID 10 -025, AWARD OF BID FOR TWO (2) KNUCKLEBOOM SANITATION TRUCKS To award Bid 10 -025 to the lowest responsive, responsible bidder meeting all specifications, Ward International, in the amount of $207, 640.00. GRANT OF EASEMENT ON ROBINWOOD DRIVE To authorize the recordation of the easement document as executed by the Bishop of the Dioceses for the multi -modal trail on Robinwood Drive as granted by St. Mary' s Church. 243 HOLLYWOOD BOULEVARD PLAN STATUS To continue to work toward the Brownfield designation for the property and to retain tenants at their current rent as staff undertakes the Brownfield designation application. FIRE DEPARTMENT BUS AGREEMENT To allow the Mayor to re -sign the lease agreement on behalf of the City for emergency evacuation and transportation of White Sands residents by the Fort Walton Beach Fire Dept. GRANT SUBMITTAL FOR ALCONESE PIER IMPROVEMENTS To authorize the City Manager to submit the 2011 -2012 Florida Coastal Partnership Initiative grant for improvements to Alconese Avenue Pier and the public shoreline under Brooks Bridge, to include in -kind services match. PUMP STATION #1 EVALUATION TASK ORDER To authorize the City Manager to execute a Task Order with Hatch Mott MacDonald to complete integrity testing of the Pump Station No. 1 force main at a cost not to exceed $ 70,000.  Regular Council October 26, 2010 RES. 2010 -37, CLARIFY PURCHASING POLICIES/PROCEDURES MANUAL The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA; AMENDING THE CITY' S PURCHASING POLICIES AND PROCEDURES MANUAL TO PROVIDE FOR LOCAL MERCHANT PREFERENCE STANDARDS, VENDOR PROTEST DEFINITIONS, WINDOWS OF TIME TO FILE A VENDOR PROTEST, CERTIFIED MINORITY BUSINESS ENTERPRISE EVALUATION CRITERIA, AND PURCHASING CARDS; AND PROVIDING AN EFFECTIVE DATE. Brandy Wunker, Finance Director, advised this resolution goes in conjunction with the adoption of the City' s Purchasing Policies and Procedures and discussed the proposed revisions to the Administrative Policy. The Mayor asked for public input. There was none. Ms. gossom moved to adopt Res. 2010 -37. Mr. Rynearson seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor Rigdon absent). Res. 2010 -38, ACCEPTANCE OF GRANT —WATER REUSE PHASE II The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE DEFENSE INFRASTRUCTURE GRANT PROGRAM FOR HURLBURT FIELD JOINT WATER REUSE, PHASE II; AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT AGREEMENT; AUTHORIZING THE ENGINEERING AND UTILITIES SERVICES DIRECTOR TO OVERSEE THE PROJECT; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING AN EFFECTIVE DATE. Michael Beedie, Engineering/ Utilities Director, advised the resolution accepts a $ 500,000 Florida Defense Infrastructure Grant from Enterprise Florida, Inc. for reclaimed water line completion. The Mayor asked for public input. There was none. Mr. Holmes moved to adopt Res. 2010 -38. Mr. Reeves seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor Rigdon absent). RES. 2010 -39, BOATING IMPROVEMENT FUND GRANT The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA ACCEPTING BOATING IMPROVEMENT FUNDING THROUGH OKALOOSA COUNTY FOR ENHANCEMENTS TO LIZA JACKSON PARK BOAT LAUNCH FACILITY; AND PROVIDING AN EFFECTIVE DATE. Regular Council October 26, 2010 RES. 2010 -39 ( CONT) Jeff Peters, Recreation/ Cultural Services Director, informed the City is requesting a $ 15, 000 non -matching grant from the Okaloosa County Boating Improvement Fund for improvements to Liza Jackson Park Boat Launch. The Mayor asked for public input. There was none. Mr. Holmes moved to adopt Res. 2010 -39. Ms. gossom seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor Rigdon absent). APPOINTMENTS —POLICE PENSION PLAN Appointment of the fifth member to the Police Officers' Pension Trust Fund Board. The City Clerk informed this is a ministerial duty of Council and confirms the appointment of Rose Berry to the Police Officers' Pension Board. Mr. Minich moved to confirm the appointment of Rose Berry to the Police Officers' Pension Board as a ministerial duty. Mr. Rynearson seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor Rigdon absent). RELEASE OF LIEN AND CODE SETTLEMENT - 35 RANGER STREET SW Tim Bolduc, Chief Building Official, advised the property located at 35 Ranger Street SW was found in violation by the City on two previous occasions, and the total amount of outstanding fees and fines for both cases total $ 540.00 for administrative fees and $ 191, 700.00 for fines. Mr. Bolduc informed the new owner of 35 Ranger Street requests release of a code enforcement lien as the City was paid $ 42, 109. 83 as a result of the sale of the property, which covers all of the expenses incurred by the City during the course of both cases. The Mayor asked for public input. There was none. Mr. Holmes moved to release the liens on the property at 35 Ranger Street SW and settle Code Enforcement Cases 01 -1485 and 04 -416 for the amount of $42, 109. 83 received as a result of the sale of the property. Mr. Reeves seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent). APPROVAL OF AMENDED PURCHASING POLICY Approval of amended purchasing policy which provides for definition clarification and establishment of standards in the City' s Purchasing Policies and Procedure Manual. Ms. gossom moved to approve the amended purchasing policy. Mr. Rynearson seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent).  Regular Council October 26, 2010 UTILIZATION OF PURCHASING CARDS WCARDS) Brandy Wunker, Finance Director, advised the City of Destin was recently awarded the contract to Regions Bank for the use of purchasing cards and that the City wishes to piggyback on that contract. Ms. Wunker advised implementing a Purchasing Card Program will allow the City to collect an annual rebate on all purchases made using the card; costs will be decreased by using fewer checks; and there is no cost to the City for implementing this program. The Mayor asked for public input. There was none. Mr. Reeves moved to authorize the City Manager to execute the necessary documents to implement the Purchasing Card Program through Regions Bank. Ms. gossom seconded motion and it carried unanimously with Holmes, gossom, Reeves, Minich, Nabors, and Rynearson in favor (Rigdon absent). BROWNFIELD DESIGNATION Request approval to apply to have certain properties in the West Hollywood Boulevard area designated as a Brownfield Area. Mr. Holmes declared a conflict of interest advising he is the beneficiary of a trust on property located at 16 Robinwood Drive, which is in the proposed brownfield area, and would abstain from the vote. Stella Jones, City Planner, gave a power point presentation on the proposed brownfield area on certain properties in the West Hollywood Boulevard area, and discussed benefits of designating a Brownfields area including job creation bonus refunds of up to $ 2, 500 per job; sales tax credit on building materials, and state and federal liability protection. Ms. Jones advised Staff will prepare a draft resolution designating the area as a Brownfields Area if Council grants approval. The Mayor asked for public input. There was none. Mr. Reeves moved to approve a draft resolution designating the Hollywood Boulevard Wholesale and Light Industrial Area ( generally the M -1 zoning district) as a Brownfields Area. Mr. Nabors seconded motion and it carried unanimously with gossom, Reeves, Minich, Nabors, and Rynearson in favor (Holmes abstained, Rigdon absent). MAYOR/ COUNCIL COMMENTS Mr. Holmes discussed the City Government Week Employee Luncheon last week and thanked the City employees for all they do. Ms. gossom stated she enjoyed the luncheon and meeting the employees. Ms. gossom also publicly recognized City Planner Stella Jones with the knowledge she showed at a recent Okaloosa- Walton Planning meeting. Mr. Reeves stated he attended the Halloween Zombie Week last weekend sponsored by the Jaycees and he had a great time. Mr. Minich thanked the employees who took early retirements so employees could keep their jobs, and that he would miss them. Regular Council October 26, 2010 MAYOR/ COUNCIL COMMENTS Mr. Rynearson noted that City staff does a great job in preparing the back -up information contained in the agenda, and that Council is well informed on the issues from reading the back- up. The Mayor advised he went to a meeting of the Fort Walton Beach Tea Party and discussed the budget process; attended a Homeless Vets Stand Down and it was a great event, and thanked the City' s Police Department for their assistance during the event; noted the construction at Eglin for the Special Forces and the new student facilities being constructed at Northwest Florida State College; attended the City Government Week Luncheon and thanked Sylvia Hanks and Human Resources for their work in putting it all together; met with the general counsel from South Korea; attended the closing ceremony for the HOG Rally; and informed he participated in filming a 30 -60 spot put on by the Florida League of Cities promoting the area. ADJOURNMENT There being no further business, the meeting adjourned at 7: 10 pm. APPROVED: MAYOR: ATTEST: CITY CLERK lve Completed 10/ 27/ 10  CITY COUNCIL MEETING November 9, 2010 Consent Agenda Bid Award for Self Contained Breathing Apparatus ( SCBA) Equipment Synopsis: Awards bid of $ 92, 864. 74 for SCBA equipment upgrades utilizing Assistance to Firefighters Grant, with 83, 5 78.2 7 provided by federal resources and $9,28647 provided by the City to Fisher Scientific