Okaloosa County BOCC — December 18, 2012 — Minutes — reading text

December 18, 2012 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Water & Sewer Administration Building. Members present were Don R. Amunds, Chairman; Dave Parisot, Vice Chairman; Wayne Harris; Nathan Boyles; and Kelly Windes. Also present were Gary J. Stanford, Finance Officer, Clerk’s Office; John Dowd, County Attorney; Jim Curry, County Administrator; and members of the press. PUBLIC INFORMATION OFFICER UPDATES Mrs. Kathy Newby, Public Information Officer, opened with a promotional ad for Okaloosa Today which can be seen on Cox Channel 6. The Northwest Florida Regional Airport (VPS) hosted military officers from Germany, Angola, Kuwait, Zambia, Rwanda, Dominican Republic, Paraguay and Afghanistan to demonstrate why VPS is a model for joint-use success. Governor Scott announced that L-3 Crestview Aerospace will create 340 jobs within the next two years through expansion of its aircraft manufacturing operations at Bob Sikes Airport. This will be a $7 Million investment. In other department news, a photo was shown of this year’s Leadership Class graduates. The Human Resources Department reported that 188 county employees have attended and graduated from the Costa Leadership Institute Program at Northwest Florida State College over the last ten years. COUNTY ADMINISTRATOR’S UPDATE Mr. Curry stated a draft of the Auditor General’s report has been issued and the Board will have 30 days to provide a response and corrective action plan. He noted there is only one Commission meeting scheduled during that timeframe and he will provide a draft response on January 8 for Board review before transmitting to the Auditor General’s Office. Mr. Curry said the response will be incorporated into the report and then released. Mr. Curry said Mr. Dowd would like clarification on the group working the internal auditor position for the Board. Mr. Dowd asked if this is a working group or an internal committee which December 18, 2012 -1- Minute Book 68, Page Okaloosa County Board of County Commissioners would fall under the Sunshine Law requirements. Mr. Parisot made motion, seconded by Mr. Harris, to clarify this is a working group. 5 yeas. Mr. Curry asked the Board to delay discussing the internal auditor position until after the Auditor General report comes to the Board. He said something will be pulled to together for the January 8 meeting. Considerations include making this a county employee or contracting the position to an outside source. A full report on options will be provided on January 8. COMMISSIONER’S MINUTE Mr. Harris – nothing Mr. Windes stated in conjunction with the AGO report being issued, he would like to bring the topic of adopting a code of ethics for the commissioners, staff, and appointed committee members back before the Board. He noted the subject was previously mentioned and he would like for the County Administrator to return to the Board with some guidelines. Mr. Curry replied staff will target the next meeting with a proposed code of conduct. Mr. Boyles – nothing Mr. Parisot stated the Governor’s Oil Spill Committee report was completed yesterday. Mr. Amunds said many times a commissioner may have more details about issues or events occurring in his district than the other commissioners and he would like to give that commissioner the first opportunity to comment on items for his district. CONSENT AGENDA APPROVAL Mr. Parisot said he would like to discuss Item #3 regarding one- year contract extensions for emergency debris removal. He pointed out the bids and contract awards were originally done in 2006. Mr. Parisot asked if any of these companies are willing to offer a reduction. Public Works Director John Hofstad stated contact was made with the vendors and two of the three have offered a 5% reduction in the contract sum. He advised the primary vendor, DRC Emergency December 18, 2012 -2- Minute Book 68, Page Okaloosa County Board of County Commissioners Services, was one of those who offered a reduction. Mr. Hofstad said the plan is to re-bid this item in the spring. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the Consent Agenda. 1. Approval of Minutes (a) November 6, 2012 regular meeting minutes (b) November 20, 2012 regular meeting minutes 2. Budget resolutions and transfers (a) Resolution amending FY 2013 Budget, General Fund (Department of Emergency Management grants carried forward) RESOLUTION NO. 12-189 (BA #29) (b) Resolution amending FY 2013 Budget, General Fund (Florida Department of Transportation grants carried forward) RESOLUTION NO. 12-190 (BA #30) (c) Resolution amending FY 2013 Budget, General Fund (Federal Transit Authority capital and operating transportation grants carried forward) RESOLUTION NO. 12-191 (BA #31) (d) Resolution amending FY 2013 Budget, General Fund (Florida Department of Emergency Management hazardous materials planning/prevention and homeland security grants carried forward) RESOLUTION NO. 12-192 (BA #32) (e) Resolution amending FY 2013 Budget, General Fund (Florida Department of Community Affairs Citizens Corps, Community Emergency Response Team, and Sylvania Heights neighborhood revitalization resurfacing project grants carried forward) RESOLUTION NO. 12-193 (BA #33) (f) Resolution amending FY 2013 Budget, General Fund (U.S. Department of Justice supervised visitation and safe exchange grant carried forward) RESOLUTION NO. 12-194 (BA #34) (g) Resolution amending FY 2013 Budget, General Fund (AquaGreen and Dominion Capital annual lease payments) RESOLUTION NO. 12-195 (BA #35) (h) Resolution amending FY 2013 Budget, General Fund (Florida Department of Emergency Management state homeland security grant) RESOLUTION NO. 12-196 (BA #36) December 18, 2012 -3- Minute Book 68, Page Okaloosa County Board of County Commissioners  (i) Resolution amending FY 2013 Budget, General Fund (Florida Department of Community Affairs neighborhood stabilization program grant carried forward) RESOLUTION NO. 12-197 (BA #37) (j) Resolution amending FY 2013 Budget, General Fund (U.S. Department of Defense Office of Economic Adjustment JLUS grant carried forward) RESOLUTION NO. 12-198 (BA #38) (k) Resolution amending FY 2013 Budget, Supervisor of Elections General Fund (U.S. Department of Defense, Defense Human Resource Activity for election voting assistance program grants carried forward) RESOLUTION NO. 12-199 (BA #39) (l) Resolution amending FY 2013 Budget, County Transporta- tion Trust Fund (Florida Department of Transportation computerized traffic signal system and operation of alternative transportation route grants carried forward) RESOLUTION NO. 12-200 (BA #40) (m) Resolution amending FY 2013 Budget, Tourist Development Fund (Florida Department of Transportation urban corridor grant to improve transit on U.S. 98 carried forward) RESOLUTION NO. 12-201 (BA #41) (n) Resolution amending FY 2013 Budget, S.H.I.P. Fund (Florida Housing Finance Corporation grant carried forward) RESOLUTION NO. 12-202 (BA #42) (o) Resolution amending FY 2013 Budget, E 9-1-1 Fund (Florida Department of Emergency Management Services network fiber circuits and IP selective router maintenance grants carried forward) RESOLUTION NO. 12-203 (BA #43) (p) Resolution amending FY 2013 Budget, Capital Outlay Construction Fund (Florida Department of Agriculture and Consumer Services grant for construction of new Agriculture Center carried forward) RESOLUTION NO. 12-204 (BA #44) (q) Resolution amending FY 2013 Budget, Capital Outlay Construction Fund (budget transfer from General Fund for Veterans Park) RESOLUTION NO. 12-205 (BA #45) December 18, 2012 -4- Minute Book 68, Page Okaloosa County Board of County Commissioners  (r) Resolution amending FY 2013 Budget, Road & Bridge Construction Fund (Florida Department of Transporta- tion grant for design of 12th Avenue sidewalks carried forward) RESOLUTION NO. 12-206 (BA #46) (s) Resolution amending FY 2013 Budget, Airport Enterprise Fund (U.S. Department of Transportation grants for Northwest Florida Regional Airport parking lot and taxiway projects, Destin Airport runway and taxiway projects, and Bob Sikes Airport taxiway project carried forward) RESOLUTION NO. 12-207 (BA #47) (t) Budget Transfer: Capital Outlay Construction Fund; reserve transfer approved at 12-4-12 BCC meeting to complete remodel of Garniers Plant to EMS Station; BT-13-13 (u) Budget Transfer: County Transportation Trust Fund; local match for grant carried forward; BT-13-14 (v) Budget Transfer: Airport Enterprise Fund; local match for FDOT grants; BT-13-15 (w) Budget Transfer: General Fund; local match for U.S. Department of Defense JLUS grant carried forward; BT-13-16 3. Public Works: One-year extension of current contracts for emergency debris removal with DRC Emergency Services, Storm Reconstruction Services, and Bamaco Inc. 4. Public Works: Final payment to Aero Training & Rental (Invoice 5/Final) for Phase I drainage improvements in Foxwood Subdivision in the amount of $7,560.36 5. Purchasing: Recommendation to award bid for trailer- mounted by-pass pump for the Water & Sewer Department to Thompson Pump as low bidder meeting specifications with a bid of $97,570 6. Airports: Transfer of Block 4 Lot 1 at the Destin Airport from James L. Neal to Phil Robbins d/b/a Armada Systems and authorization for Chairman to sign the terms of mortgage between CCB Community Bank and Phil Robbins 7. Public Works: Authorization to schedule public hearing on January 22, 2013 for consideration of installing additional street light within Forest Cove MSBU 8. Growth Management: Reappointment of Robert Ambrose to Board of Adjustment 9. Growth Management: Authorize Chairman to execute application for Enterprise Florida funding for Joint Land Use Study (JLUS) implementation December 18, 2012 -5- Minute Book 68, Page Okaloosa County Board of County Commissioners 10. Airports: Five-year lease with Crosby Ice, LLC, for ice machine at Northwest Florida Regional Airport; monthly rent is $1,200 5 yeas. HUMAN RESOURCES – SEARCH FIRM FOR POSITION OF COUNTY ADMINISTRATOR Mrs. Kay Godwin, Human Resources Director, stated request for quotes for search firm services was advertised December 4, 2012 with all quotes to be submitted no later than 4:00 p.m. on December 11, 2012. Six quotes were received and copies of the proposals were attached to the agenda request. A summary sheet provided quick reference data of the responses.