Okaloosa County School Board — Workshop Meeting, October 10, 2013 — reading text

and recommended by the Superintendent for approval. Meeting : Oct 10, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Bob Sikes Elementary School to update the camera system in the amount of $8,500.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Bob Sikes Elementary School to update the camera system in the amount of $8,500.00. The quote for the camera system is $16,515.00. The school will pay the remaining cost from another funding source. File Attachments Camera System Quote-Bob Sikes ES.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of Economic Development Council Membership for 2013-2014, presented by Rodney Walker, and recommended by the Superintendent for approval. Meeting : Oct 10, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : School Board Department Budget, General Revenue Recommended Action : Motion to approve renewal of Economic Development Council Trustee and Policy Board Membership for 2013-2014 in the amount of $3,000.00. Public Content Annual renewal of the Board's membership on the Economic Development Council, Trustee and Policy Board membership, for 2013-2014 in the amount of $3,000.00. The Superintendent serves on the Executive Committee and School Board Member Cindy Frakes serves on the Policy Board/Business Leadership Council. File Attachments EDC Renewal Notice 2014.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Oct 10, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-14-13.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Payroll Warrant Register for August 2013, and Accounts Payable Warrant Register for September 2013, totaling $21,304,672.10; and Bank Transfers for September 2013, totaling $18,399,372.09, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 10, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $21,304,672.10 and Bank Transfers in the amount of $18,399,372.09. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for August 2013, and Accounts Payable Warrant Register for September 2013, totaling $21,304,672.10; and Bank Transfers for September 2013, totaling $18,399,372.09, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Sep 2013.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval Meeting : Oct 10, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2013 Absolute Date : Oct 14, 2013 Fiscal Impact : Yes Dollar Amount : $36,250.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - October 14, 2013.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Joint Use Agreement between The School Board of Okaloosa County, Florida and the City of Crestview, Florida for Sandspur Field, North Avenue in Crestview, presented by Dr. Bill Smith, Director of Facilities and recommended by the Superintendent for approval. Meeting : Oct 10, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2013 Absolute Date : Oct 14, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Joint Use Agreement between the School Board and the City of Crestview for Sandspur Field in Crestview Public Content Board approval is requested for the Joint Use Agreement between The School Board of Okaloosa County, Florida and the City of Crestview, Florida for the property known as Sandspur Field on North Avenue in Crestview. The School Board and the City of Crestview will work cooperatively for the purpose of operating joint use educational and recreational facilities on the property. File Attachments Sandspur Joint Use Agreement with City of Crestview.pdf (424 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Niceville High School Boy's Baseball Batting Cage Roof Self Help Project presented by Dr. Bill Smith, Director of Facilities and recommended for approval by the Superintendent. Meeting : Oct 10, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 14, 2013 Absolute Date : Oct 14, 2013 Fiscal Impact : No Budgeted : No Budget Source : Niceville High School baseball internal funds Recommended Action : Motion to approve the self- help project for the construction of a roof over the boy's baseball batting cage at Niceville High School Public Content Approval is requested to build a roof over the Niceville High School Baseball existing batting cage slab on the "Hill" utilizing engineered