Okaloosa County School Board — Workshop Meeting, October 10, 2013 — reading text

Thursday, October 10, 2013 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : Oct 10, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cindy Frakes Meeting : Oct 10, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Oct 10, 2013 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 10, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 School Safety Fundraiser proceeds to be presented to the District by Attorneys Michelle McGee and Casey Waterhouse of the Young Lawyers Division of the Okaloosa Bar Association Meeting : Oct 10, 2013 - Workshop Meeting Type : Presentation Public Content Following the December 2012 shootings in Newtown, Conneticut, Sheriff Larry Ashley placed school resource officers in all Okaloosa County Schools. The Young Lawyers Division of the Okaloosa Bar Association organized a benefit concert on August 24, 2013, at the Emerald Coast Convention Center to raise money to help offset the cost of these officers. Attorneys Michelle McGee and Casey Waterhouse, organizers of the school safety fundraiser, will present a check to the district. 4. Public Discussion Subject : 4.1 Tina Bannon - Bus Safety Concerns Meeting : Oct 10, 2013 - Workshop Meeting Type : Information Public Content Ms. Bannon would like to address bus safety concerns and propose suggestions as to how to ensure the safety of children as they travel to and from school. 5. Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II, CHOICE High School and Technical Center, recommended by the Superintendent for approval. Meeting : Oct 10, 2013 - Workshop Meeting Type : Action Budget Source : CHOICE Salary budget Recommended Action : Motion to approve the appointment of Assistant Principal II, CHOICE High School and technical Center. 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of September 5-25, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 10, 2013 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 5-25, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sep 5-25.pdf (18 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of September 5-25, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 10, 2013 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 5-25, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sep 5-25.pdf (14 KB) 6. Committee and Staff Reports Subject : 6.3 Quarterly Report: Service Agreements for Law Enforcement Up to $5,000, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 10, 2013 - Workshop Meeting Type : Information Public Content This report covers the third quarter of 2013, August through September, Service Agreements for Law Enforcement up to $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS AUGUST THRU SEPT 2013-2014 SCHOOL YEAR.pdf (14 KB) 6. Committee and Staff Reports Subject : 6.4 Quarterly Report: Short- Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing, and recommeded by the Superintendent for approval. Meeting : Oct 10, 2013 - Workshop Meeting Type : Information Public Content This report covers the third quarter of 2013, August through September, for short-term facility use contracts and lease agreements entered into by the District or schools at a value less than $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT-LEASES LESS THAN $5000 AUG 2013 THRU SEPT 2013.pdf (9 KB) 6. Committee and Staff Reports Subject : 6.5 Quarterly Report: Service Agreements Under the $5000 Threshold for Internal Funds and $2500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 10, 2013 - Workshop Meeting Type : Information Public Content This report covers the third quarter of 2013, August through September, for service agreements entered into by the District or schools at a value less than $5000 for Internal Funds and $2500 for Budgetary Funds. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JULY THRU SEPT, 2013.pdf (30 KB) 6. Committee and Staff Reports Subject : 6.6 Liza Jackson Preparatory School, Inc. - Basic Financial Statements and Supplemental Information for the Fiscal Year Ended June 30, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting :  Oct 10, 2013 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent records. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2012-2013 audit report for Liza Jackson Preparatory School, Inc. File Attachments Liza Jackson 2013 Final.pdf (173 KB) 6. Committee and Staff Reports Subject : 6.7 Okaloosa Academy, Inc. - Basic Financial Statements and Supplemental Information for the Fiscal Year Ended June 30, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 10, 2013 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2012-2013 audit report for Okaloosa Academy, Inc. File Attachments Okaloosa 2013 Final.pdf (178 KB) 6. Committee and Staff Reports Subject : 6.8 The Okaloosa Public Schools Foundation, Inc. - A Component Unit of the Okaloosa County District School Board - Financial Statements for Year Ended June 30, 2013, presented by Rita Scallan, Chief Financial Officer Meeting : Oct 10, 2013 - Workshop Meeting Type : Information Public