READ ALONGSIDE THE SOURCE
Okaloosa County BOCC — May 6, 2014 — Action Item Printout — reading text
Part 1 of 1. These parts divide the reading text for browsing; they are not the source document's page numbers.
Machine-extracted text — 66-Action Item Printout.pdf
Machine-extracted OCR text · Review label: Machine produced / unreviewed
Compare this copy with the preserved source. Review labels describe the recorded status of this file; they do not guarantee that the text is error-free. Spacing and line breaks are retained, with long lines wrapped to fit the screen.
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: May 6, 2014
TO: Honorable Chairman and Members of the Board
FROM: Zan Fedorak
SUBJECT: Airport Contract Extensions
DEPARTMENT: Purchasing
BCC DISTRICT: All
STATEMENT OF ISSUE: Airports has requested an extension of the contracts with The LPA
Group, Inc. (C09-1736-AP) and Reynolds, Smith and Hills, Inc. (C09-1737-AP) for completion
of previously approved Task Orders.
BACKGROUND & ANALYSIS: Contracts with The LPA Group, Inc. and Reynolds, Smith,
and Hills, Inc. will expire on July 8, 2014. There are currently four (4) Task Orders (#12 Amend
1, #15, #16 & #17) with the LPA Group, Inc. and two (2) Task Orders (#13 & #15) with
Reynolds, Smith, and Hills, Inc. which have on-going work that will not be completed before the
expiration of the contracts. Both of these contracts were approved to provide professional,
architectural, engineering and aviation planning services. Airports requests Board approval to
extend the terms of the contracts until the completion of the existing Task Orders. No new Task
Orders will be initiated during the extended term. All existing Task Orders will be completed
under the terms and conditions of the original contract agreements. The contracts will expire
when the final Task Order has been completed. Insurance requirements will be monitored and
extended as necessary. In addition, the contract renewals previously stated that the annual
budgeted amount for these contracts was $50,000. This statement was included in the renewal to
indicate the threshold of the approval not the total amount of work that was projected. The
original contracts did not indicate a yearly budgeted amount.
OPTIONS: Approve/Disapprove the extension of the contracts with the LPA Group, Inc. (C09-
1736-AP) and Reynolds, Smith, and Hills, Inc. (C09-1737-AP) for the completion of existing
Task Orders.
RECOMMENDATION: Staff recommends approval of the contracts with the LPA Group, Inc.
(C09-1736-AP) and Reynolds, Smith, and Hills, Inc. (C09-1737-AP) for the completion of
existing Task Orders.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator