Okaloosa County School Board — Regular Meeting, May 10, 2021 — reading text

Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-10-21.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 10, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-05-10.pdf (417 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley 8. Consent Agenda Subject : 8.8 Request to Increase Purchase Order 21002637 to Bearden Electric, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 10, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,571.00 Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs - District Wide Recommended Action : Motion to approve an increase of $12,571.00 to purchase order 21002637 for additional repairs needed for stadium lighting at Choctawhatchee High School. The purchase order was issued to Bearden Electric, Inc. Public Content Request approval to increase purchase order 21002637 an additional $12,571.00 for additional repairs needed for stadium lighting at Choctawhatchee High School. The purchase order was issued to Bearden Electric, Inc. in the amount of $12,080.00. An initial Request to Change Purchase Order was issued in the amount of $2,300.00 revising the purchase order total to $14,380.00. A second Request To Change Purchase Order form was issued in the amount of $12,571.00 revising the total of the purchase order to $26,951.00, which is over the $25,000.00 threshold requiring School Board approval. Copies of the Letter of Justification, Request to Change Order Purchase Order, Quote, Original Quote Award Tabulation, Purchase Order and initial Request to Change Purchase Order are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHANGE ORDER FOR PO 21002637.pdf (191 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley 8. Consent Agenda Subject : 8.9 Renewal of Tag-On Bid: ITB 18- B-071-NC Bus Cameras, Accessories and Installation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 10, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of Tag- On Bid ITB 18-B-071-NC Bus Cameras, Accessories and Installation through School Board of Brevard County, FL, effective June 13, 2021 through June 12, 2023. Public Content Request renewal of Tag-On Bid ITB 18-B-071-NC Bus Cameras, Accessories and Installation through School Board of Brevard County, FL, based on fixed pricing. The bid will be used on an as needed basis and the vendor is Seon Systems Sales, Inc. Funds will be paid from General Fund and the bid will be effective June 13, 2021 through June 12, 2023. Copies of the renewal documents are attached. For additional information, please contact Jay McInnis, Program Director, Transportation, at (850) 833-7303. File Attachments RENEWAL OF ITB 18-B-071 BUS CAMERAS, ACCESSORIES & INSTALLATION.pdf (723 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 10, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,015.00 Budgeted : Yes Budget Source : Federal Funds, Project 1476 IDEA - Part B - Pre-K Recommended Action : Motion to approve the purchase of computer hardware from Apple in the amount of $25,015.00. Public Content Request approval to purchase computer hardware from Apple in the amount of $25,015.00. The purchase is made through State of Florida Participating Addendum Number 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 1476 IDEA - Part B - Pre-K. A copy of the quote is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments APPLE QUOTE.pdf (145 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 10, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $80,875.00 Budgeted : Yes Budget Source :