Okaloosa County BOCC — January 8, 2013 — Task Order 121-Polyengineering — reading text

C05-1165-WS TASK ORDER 121 THIS TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING SERVICES DATED FEBRUARY 15, 2005, BETWEEN THE COUNTY OF OKALOOSA COUNTY, FLORIDA AND POLYENGINEERING, INC., WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO | Scope of Basic Services for Camp Rudder Forcemain and Pumping Station Article A. Purpose: The purpose of this Task Order is to authorize and direct CONSULTANT (Polyengineering, Inc.) to proceed with professional engineering services for assisting the Okaloosa County Water and Sewer Department (COUNTY) to provide coordination, design, permitting and other related professional services for design of a new 0.100 MGD ADF duplex lift station w/SCADA and approximately 45,000 L.F. of associated forcemain. The activities that are included are described in “ Article B. Scope of Services.” Article B. Scope of Services: The professional consultation services that CONSULTANT agrees to furnish include, but are not limited to, preliminary studies, utility coordination, meeting preparation/ attendance, field work, design, permitting and other special services that are applicable to the Camp Rudder Forcemain and Pumping Station (Project), as requested by COUNTY’s representative as described below: CONSULTANT will provide and perform professional engineering and related services as authorized by COUNTY that consist of the appropriate items, as follows: e Preliminary and Evaluative Services o Attend meetings as requested by representatives of the COUNTY and provide engineering assistance, consultation, and opinions o Perform preliminary design and coordination o Perform survey coordination with COUNTY survey staff o Perform modeling of new and existing forcemains to determine operating condition and impact on and from other pumping stations. e Engineering Design Services o Perform forcemain design/ HDD Bore design including tie-in to existing forcemain o Perform pump station design including electrical and SCADA o Prepare technical specification package for HDD Contractor o Perform QA/QC Review of final design e Permitting o Prepare FDEP, SWPPP and NPDES permit application packages (fees to be provided by the COUNTY) o Prepare FDEP and NPDES clearances and certifications upon completion of project TASK ORDER 121— OKALOOSA COUNTY WATER AND SEWER SYSTEM CAMP RUDDER FORCEMAIN AND PUMPING STATION e Coordination with Other Utilities & Agencies o Attend onsite meeting with HDD Contractor for quote preparation (Utilizing COUNTY’s existing “Miscellaneous Subsurface Utility Bores” Contract) o Coordination with OCIS for SCADA fiber acquisition/ installation e Engineering Services During Construction o Provide Engineering services during construction o Provide onsite project representative services limited to that required to certify project at completion o Review of COUNTY prepared As-Built drawings The following services will be provided by OTHERS: e Prepare all route and site surveys e Perform preliminary utility coordination to ensure all known utilities are shown on survey ¢ Geotechnical studies and investigations (if required) e Prepare Easements e Prepare AF Form 103 e Prepare As-built drawings The preceding scope of services is based on the COUNTY utilizing their existing “Miscellaneous Subsurface Utility Bores” Contract and in-house crews for construction of the pipeline. Therefore, this scope of services does not include the preparation of any contract documents for bidding purposes or other bid phase services. Should the current HDD Contractor be unable to accomplish the work and bidding is required, additional time/costs will be required for development of bidding documents and performing bid-phase services. Article C. Compensation Provisions: As compensation for providing the services described within this Task Order, COUNTY shall pay CONSULTANT in accordance with Article 4 of the February 15, 2005, Agreement, based on the CONSULTANT’s Per Diem Rates for the actual time worked on the Project, plus Direct Expense incurred for the Project. The budget ceiling for this Task Order is $127,500.00. A general breakdown of the proposed budget is included in the following table: Preliminary and Evaluative Services $ 15,385 Engineering Design Services $ 80,631 Permitting $ 17,158 Coordination with Other Utilities Agencies § 6,241 Engineering Services During Construction §$ 8,085 Total Budget Ceiling $ 127,500 CONSULTANT will keep COUNTY informed of progress so that the budget and/or work effort can be adjusted if found necessary. CONSULTANT is not obligated to incur costs beyond the indicated budget ceiling, as may be adjusted, nor is COUNTY obligated to pay CONSULTANT beyond these limits. TASK ORDER 121— OKALOOSA COUNTY WATER AND SEWER SYSTEM CAMP RUDDER FORCEMAIN AND PUMPING STATION Article D. Period of Service: The schedule for the Project within this Task Order is as follows: Authorization to Proceed February 19, 2013 Termination of Task Order September 30, 2014 Article E. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives: For COUNTY For CONSULTANT Name: Jeff Littrell Name: Roy Petrey, P.E. Director Vice President - Florida Operations Address: Suite 300, Lewis Turner Boulevard, Address: P.O. Box 841 Fort Walton Beach, FL 32547 Shalimar, FL 32579 Telephone: (850) 651-7172 Telephone: (850) 609-1100 TASK ORDER 121— OKALOOSA COUNTY WATER AND SEWER SYSTEM CamP RUDDER FORCEMAIN AND PUMPING STATION Article F. Recommendation: Recommended for COUNTY by: Na es Seu ical Name \ a Or Title 2/ i2/ 2213 Date l / Article G. Authorization: Offered for CONSULTANT by: Accepted for the COUNTY by: a Ke 2 Name , | Name VP - Florida Operations Title Title Z2-/2-!3 Date Date KKEKE End KEKE