Okaloosa County School Board — Regular Meeting, April 23, 2018 — reading text

Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.18 Exempted Purchase Over $25,000: Edgenuity, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Apr 23, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $507,195.00 Budgeted : Yes Budget Source : General Funds, Project 7110 SAI - Education Options Recommended Action : Motion to approve the three (3) year contract with Edgenuity in the amount of $507,195.00 to provide unlimited Virtual Classroom and Web Administrator Site Licenses for all 6-12 sites and courses. The contract will be paid in three (3) annual installments of $169,065. Public Content Request approval of the three (3) year contract with Edgenuity in the amount of $507,195.00 to provide unlimited Virtual Classroom and Web Administrator Site Licenses for all 6-12 sites and courses. The contract is effective July 1, 2018 through June 30, 2021 and will be paid in three (3) annual installments of $169,065. Year one (1) will be paid from FY19 funds, year two (2) paid from FY20 and year three (3) paid from FY21 All funds will be paid from General Funds, Project 7110 SAI - Education Options. The purchase is exempt through 6A-1.012(11)(b). Copies of the quote and supporting documents are attached. For additional information, please contact Steve Horton, Assistant Superintendent, Information Systems at (850) 689-7184. File Attachments EDGENUITY QUOTE.pdf (5,068 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.19 Contract Change Order for Riggs Stadium Turf Replacement at Fort Walton Beach High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 23, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,700.00 Budgeted : Yes Budget Source : Capital Funds, Project 2354 FWBHS - Stadium Turf Replace Recommended Action : Motion to approve the contract change order to FieldTurf USA, Inc. for Riggs Stadium Turf Replacement contract previously approved at the March 12, 2018 School Board Meeting. Public Content Request the School Board to approve a contract change order in the amount of $17,700 for Riggs Stadium Turf Replacement at Fort Walton Beach High School. The contract change order provides for adding 100 tons of finished stone to the foundation to ensure base planarity prior to installing the new turf. The original contract, approved by the School Board at the March 12, 2018 meeting, was for $407,474.30. The new revised contract amount including the change order is $425,174.30. Capital Outlay funds will be utilized to provide the required funding. A copy of the contract change order is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments FIELDTURF CONTRACT CHANGE ORDER.pdf (387 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.20 Agreement between the School Board of Okaloosa  County and Clemons Rutherford & Associates, Inc., for the Educational Plant Survey and FISH Inventory Validation, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 23, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 23, 2018 Absolute Date : Apr 23, 2018 Recommended Action : Motion to approve the Agreement between Clemons Rutherford & Associates and the School Board for an Educational School Plant Survey and FISH validation, in the amount of $49,920.00 Public Content Approval is requested to enter into an agreement with Clemons Rutherford and Associates, Inc. (CRA) for their services to provide an Educational Plant Survey and FISH validation. The scope of services/ tasks are outlined on Schedule I of the attached agreement. The Agreement is in the amount of $49,920. An educational Plant Survey is required at least once every five (5) years. The School district formally advertised RFQU 18-02 requesting proposals. The two firms submitting proposals were evaluated by a selection committee. The committee's recommendation was made to the School Board on March 12, 2018. The School Board approved contract negotiations with the highest ranked proposer Clemons Rutherford and Associates. File Attachments AGREEMENT BETWEEN CRA and OCSD 2018 with CRA signature.pdf (2,811 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.21 School Volunteer List, presented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : Apr 23, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Check-In report of Okaloosa School District volunteers. Public Content Attached is a School Check In report of Okaloosa District volunteers for approval. A sexual offender and predator screening has been conducted on each. For additional information, please contact Henry Kelley at 833-9999. File Attachments March 2018 Volunteers.pdf (222 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.22 Community Education: Summer Driver's Education Program, presented by Andy Johnson, Specialist, Safe Schools, Athletics & Discipline, and recommended by the Superintendent for approval.