Fort Walton Beach Council agenda — 08-22-2007 special agenda — reading text

06 Actuarial Valuation, adjusted in order to determine the exact dollar value of the City contributions to be value of money effects of a one- year delay, made during FY2007 -2008. this information at our next A copy of the report to Joyce from Michael Tierney dated 7/ 19/ 07 is attached. I can go over meeting. Lisa Absher Finance Director City of Fort Walton Beach. Florida OtIice ( 850) 833- 9513 Original Message----- From: Michael J. Tierney [ mailto: mjtierney@actuarialconcepts. com] Sent: Friday, July 20, 20078: 15 AM To: Joyce Shanahan Cc: Lisa Absher; Brandy Wunker - DPT005D Subject: General Plan - Valuation Report of contribution Attached is the 2006 actuarial valuation report adjusted for recognition of a one- year delay in payment with If would like hard reports, let us know how many. requirements. Please call any questions. you copy Mike Actuarial Concepts 3020 Hartley Road, Suite 250 Jacksonville, Florida 32257 phone: 904- 262- 3020 fax: 904-268- 3374 email: ac@actuarialconcepts. com 7/ 30/ 2007 CITY OF FORT WALTON BEACH Page 1 of3 Helen Spencer From: Carole Jones Sent: Thursday, August 02, 20074: 18 PM To: Lisa Absher Cc: Helen Spencer; Joyce Shanahan Subject: RE: Update on Pension Advisor's Reports know as come in for this Wednesday, August 22, 2007 at 5: 30 is the latest and greatest. Helen will let Council they and I will call Mr. Linn, Mr. Tierney and Ms Balent to confirm in the morning. evening' meeting, s Carole 833- 9504 cjones@fwb. org From: Lisa Absher Sent: Thursday, August 02, 20074: 16 PM To: Carole Jones Subject: FW: Update on Pension Advisor' s Reports Carole? Lisa Absher Finance Director City of Fort Walton Beach, Florida Office ( 850) 833- 9513 Original Message----- From: Joyce Shanahan Sent: Thursday, August 02, 20071: 20 PM To: Lisa Absher Cc: Carole Jones; Helen Spencer SUbject: RE: Update on Pension Advisor' s Reports Carole' s been working on this. Joyce Shanahan City Manager City of Fort Walton Beach, FL Phone: 850- 833- 9504 Fax: 850- 833- 9640 Cell: 850- 803- 9621 from City of Fort Walton Beach officials are public Please Note: Florida has a very broad public records law. Most written communications to or to public disclosure. records available to the and media upon request. Your e- mail address and communications may therefore be subject public From: Lisa Absher Sent: Thursday, August 02, 2007 11: 58 AM To: Joyce Shanahan Cc: Carole Jones; Helen Spencer SUbject: RE: Update on Pension Advisor' s Reports Dear Joyce, Can you advise me on what date you are planning on having the meeting that these Advisors need to attend? They think it is still a workshop on 8/ 14... Thanks! 8/ 2/ 2007  Page 1 of 1 Helen Spencer From: Mike Anderson Sent: Friday, August 03, 20072:09 PM net; Dennis Reeves; 4eagles@cox. net; To: Virgil; Joyce Shanahan; Wayne Pullen; Bill Garvie; mike@seminc. mikeycmat@aol.com Cc: Helen Spencer; Missy McKim; Lisa Absher; Toni L Craig of Agreement Subject: RE: Landmark Property - Site Plan Approval and Memorandum I think we I concur. In my six plus years, there have been several " important" decisions made without a full contingent. in this where several attendees are coming from out of town, who are would be setting a bad precedent especially case involved in this development decision, and have made travel arrangements accordingly. Mike From: Virgil [ mailto: vmill63@yahoo. com] Sent: Friday, August 03, 20071: 46 PM net; To: Joyce Shanahan; Wayne Pullen; Mike Anderson; Bill Garvie; mike@seminc. net; Dennis Reeves; 4eagles@cox. Toni L Craig; mikeycmat@aol. com Cc: Helen Spencer; toni@tlcpa. gccoxmail. com; Missy McKim; Lisa Absher Subject: Re: Landmark Property - Site Plan Approval and Memorandum of Agreement to attend. This meeting with the Landmark group has been planned for sometime and people have made arrangements We will have 6 council members present and the major is authorized to vote in case of a tie. I propose that we conduct the meetings as scheduled. Virgil Miller Seat 2 Joyce Shanahan < jshanahan@fwb. org> wrote: Good Morning All: The CRA Typically, staff places Committee items on the next possible council meeting agenda. There were no Council meetings in meeting considering the Landmark Site Plan was approved on July 11th. time to schedule the Landmark Site Plan for Council July, therefore August 14th was the next logical consideration. However, have subsequently I learned that at least one council member will not be present on August 14th and another will not be present on August 28th. to determine when Therefore, by copy of this email to City Clerk, I request that she contact City Council members for Council to consider this item. all will be availalbe in August so that we may set a special meeting Thank you. Joyce Shanahan City Manager City of Fort Walton Beach, FL Phone: 850- 833- 9504 Fax: 850- 833- 9640 Cell: 850- 803- 9621 to or from City of Fort Walton Beach officials are Please Note: Florida has a very broad public records law. Most written communications mail address and communications may therefore be subject to public public records available to the public and media upon request.Your e- disclosure. tool. Choose the right car based on your needs. Check out Yahoo! Autos new Car Finder 8/ 3/ 2007 CITY OF FORT WALTON BEACH Page 2 of3 Thanks. Joyce Shanahan City Manager City of Fort Walton Beach, FL Phone: 850- 833- 9504 Fax: 850- 833- 9640 Cell: 850- 803- 9621 Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the pUblic and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. From: Lisa Absher Sent: Monday, July 30, 2007 5: 00 PM To: Joyce Shanahan Subject: Update on Pension Advisor' s Reports Dear Joyce, We have received reports from: I. Angela Balent, City External Auditor 2. Jim Linn, Pension Attorney I spoke with Michael Tierney today and he said that his report will be done by Wednesday, August 1st. Did you want the GE Pension Advisory Committee to review these reports prior to putting on CC agenda? Please let me know... Lisa Absher Finance Director City of Fort Walton Beach, Florida Office ( 850) 833- 9513 Original Message----- From: Lisa Absher Sent: Monday, June 25, 2007 4: 54 PM To: Virgil Miller; Mike Holmes; Bill Garvie ( WGarvie@aol.com); Dennis Reeves; Wayne Pullen; Jim Hartwelll; Mike Minich Cc: Mike Anderson; Joyce Shanahan; Helen Spencer; ' toni@tlcpa. gccoxmail.com'; Lisa Absher Subject: Update on Pension Advisor' s Reports Asking for your concurrance on timeline for reports, and questions addressed. CITY OF FORT WALTON BEACH MEMORANDUM To: Honorable Mayor and City Council Members From: Lisa Absher, Finance Director Plan Administrator for the GE Pension Plan Date: June 25, 2007 Subject: Update on GE Pension Advisor' s Reports for 8/ 14/ 07 Meeting At the last City Council meeting on 6/12/ 07, City Council directed the three ( 3) advisors for the GE Pension Plan to bring back a report to City Council for its meeting on 8/ 14/ 07. 8/ 2/ 2007 CITY OF FORT WALTON BEACH Page 3 of3 The City Manager tasked me to coordinate with these advisors so that their reports would be received and shared well in-advance of the 8/ 07/ 07 agenda deadline. I have coordinated with these advisors- Angela Balent with O' Sullivan Creel ( City' s External Auditors), Michael Tierney with Actuarial Concepts ( GE Plan Actuary), and Jim Linn with Lewis and