Fort Walton Beach Council agenda — 08-22-2007 special agenda — reading text

IVUN.UTES, OF THE ~ E9ULA~ ME,ETING OF THE CITY OF FORT WALTON BEACH, FLORIDA GOUtJCn';, JUNE 12, 2007 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, J 2007, at 7: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson J Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Dr. Wayne P and Mike Minich Also Present: Joyce Shanahan, City Manager; Helen Spencer,. City CI ; Usa Absher, Finance Director; Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. requested anyone who wished to address Council to approach the podium after being recogni d, then state his or her name and address for the record. ' INVOCATION AND PLEDGE Councilman Jim Hartwell gave the Invocation and led' RECOGNITION The Mayor recognized the City of Fort Walto each Relay for Ufe Team as the team which raised over $ 13, 000.00 for the event and presente a plaque from the American Cancer Society to members of the team. ' SPECIAL GUEST Ted Corcoran, President, Greater ort Walton Beach Chamber of Commerce, gave a review of the Billy Bowlegs festival that just e ed, mentioned it is now the number one pirate festival in the State of Florida as well as the top 2 estival in the southeast and read a letter to the Mayor from the 5200 Captain Billy Bowlegs. He Iso gave a recap of activities taking place in the historic downtown Fort Walton Beach. APPRoVAL OF A NDA The Mayor reco mended that Item # 24, review of financial condition of the Fort Walton Beach Pension .~Ian moved up on the agenda after Item # 19, presentation of the quarterly reportS. Mr. Minic moved to accept the agenda as the Order of the Day as modified by the Mayor. Mr. Hartw seconded motion and it carried unanimously with Holmes, Miller. Reeves, Garvie, Pull , Hartwell, and Minich in favor. CONSENT AGENDA Item # 13, the Ghoctawhatchee Basin Alliance, was removed from the consen separately. ' Mr. Miller moved to approve the remaining c agenda items. Mr. Garvie seconded motion and it carried unanimously with es, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. MINUTES Minutes 0 pecial Council Meeting of May 15, 2007; the Council Workshop of May.21. 2007; the r Council Meeting of May 22, 2007; and the Special CQuncil Meeting of May 29, 2007. 14 Regular Meeting 6~12- 07 HYDRATED LIME BID Award Bid No. 07- 121, Hydrated Lime ( Annual Bid), to the low responsive, responsible Idder, Cheney Lime & Cement Company, Allgood, Alabama, for the purchase of hydrated lime needed basis at $167. 85 a ton, for a period of one ( 1) year and to alloW the City Manager approve the extension of the bid with three ( 3) option years, if it is determined to be in the best in rest of the City. REPAIR WELL #6 Award Bid No. 07~123, Repair Well # 6, to the low responsive, responsible bi Company, Headland, Alabama, for the bid amount of $29,665.00. MATERIALS FOR WORLD CHANGERS Award Materials for World Changers, to the low responsive, responsible ' CIders, Gulf Eagle Supply for the purchase of shingles and felt roofing materials, and to Lowes f, r th~ purchase of all other necessary materials to paint and/ or roof approximately 32 homes within e City. RELEASE OF LIEN - STOKES AVENUE Approve the release of lien against certain properties located on S kes Avenue NW that have paid in full the assessment for street, drainage, water and sewer im ovements levied by City Council in Resolution 07-01 as follows: 214- 218 Stokes Ave ( Polden Inc) nd 220 Stokes Ave (AI P. Qualls, Jr) lAW ENFORCEMENT MUTUAL AID AGREEMENT Approve renewal of Law Enforcement Mutual Aid Ag Fort Watton Beach Police Department with all other Okaloosa County Law Enforc REHAB 114 THIRD AVENUE Award Bid # 07- 119, residential rehabilitation Third Avenue, to the lowest responsive, responsible bidder, R. A. Rhoads Remodeling, i the amount of $33, 875, 00 under City's Community Development Block Grant Program Year 2006 7. REHAB 222 BURNETTE AVENUE Award Bid # 07- 119, residential rehabil' tion of 222 Burnette Avenue, to the lowest responsive, responsible bidder, R.A. Rhoads R odeling, in the amount of $ 34, 600. 00 under the City' s Community Development Block Gran rogram Year 2006/ 07, REHAB 216 BURNETTE AVENU Award Bid # 07- 119, residenti rehabilitation of 216 Burnette Avenue, to the lowest responsive. responsible bidder, ponderos Builders, in the amount of $ 25, 124. 00 under the City's Community Development Block Grant PI: gram Year 2006/ 07. REHAB 6 JON Ull AV UE Award Bid # 07- 119, esidential rehabilitation of 6 Jonquil Avenue, to the lowest responsive, responsible bidder, onderosa Builders, in the amount of $ 29, 257.00 under the City' s Community Development Bloc rant Program Year 2006/ 07. CBA STOR ATER DRAINAGE LlZA JACKSON PARK Considerati ri of approval to partner with the Choctawhatchee Basin Alliance ( CBA) for the restoration of the st mwater drainage canal at liza Jackson Parle This partnership will include City staff overse . g the project management element and providing the CBA no more than $ 33, 000 to comp te the engineering, design and survey work. M . Miller stated he noticed that the drainage improvement project on Powell Drive will be addressed d expressed concern that the Combs area drainage problem is not being addressed.  15 Regular Meeting 6- 12- 07 CBA STORMWATER DRAINAGE. LlZA JACKSON PARK cont. . J9hn Hofstad, Utliities Oirector, explained funds are earmarked for a joint study with Okaloosa Coun t6 study the entire drainage and watershed in the Combs area. He further explained they cannot s d crews out there to start excavation work without permitfing through it the Department of Environ nta] Protection. He said,. as part of the BtormwaterUtilities Study which will prioritize a list projec , they Would like to get' a baseline estimate for costs. then take .the . results with the prioritiz (!.. list to determine where best to spend the capital dollars for actual projects. He said first t y have to perform a hydraulic study of the watershed to determine the needs. He gave assuranc that they do periodically go out there to perform maintenance on the system. Dr. Pullen received confirmation that a majority of the Liza Jackson Park project is eing done under a grant. Mr. Reeves moved to partner with the Choctawhatchee Basin Alliance r the restoration of the stormwater drainage canal at Liza Jackson Park, with the City st f overseeing the project management eletn: ent and providing the CBA no more than $ 33, 000 to. complete the engineering, design, and survey work. Dr. Pullen seconded mof n and it carried linanimously with Holmes, Pullen, Reeves, Garvie, Pullen, Hartwell, and Mini In favor. GENERAL PUBLIC Beverly Parker, 105 Sudduth Court, described her and her sband' s intention to lease the old snow biz stand downtown to open the same type of entity. She explained when applying for the occupational permit they were made aware the existing rmits had expired and all utilities turned off which put them in another category of zoning. She id in speaking with staff they: are under the assumption that possibly they shoUld liot have a oblem obtaining a permit for conditional use; however, it will not be until August and they are ping to get a temporary permit to' let them open sooner. She said they feel confident it will be antageous to all parties to help curb vagrancy and encourage famifies to enjoy a frozen treat in a ean environment. The question was asked if there were an procedures to grant a temporary permit to allow them to operate until the Municipal Planning Bo tI meets in August. The CDS Director explained the for er use was nonconforming that expired and to reinstate it would require an application for conditio I use. She said the next meeting of the Municipal Planning Board is in August, so they will lose ne and July for operation of a snow cone business as there is no formal process to allow tern orary use. She said the applicant has suggested to her if there is anyway they can operate J e and July and if the conditional use is denied in August they will cease operation immediately. e said it is a use that has been there for yea~s, accepted and loved, and there is nothing bad to ay about it but they are losing two months to a formal process as there is no temporary approval e or the City Manager can give. The questioned as asked of the City Attorney if there was a way City Council could grant a temporary use The City Attorney replied they are going to lease the