Okaloosa County School Board — Regular Meeting, July 27, 2015 — reading text

items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jul 27, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,312.29 Budgeted : Yes Budget Source : General Fund, Project 9015 Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-27-15.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jul 27, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,495.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-07-27.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Exempted Purchase: Renaissance Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 27, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $127,629.45 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchases from Renaissance Learning for a total amount of $127,629.45 for web-based subscriptions, effective August 1, 2015 through July 31, 2016. Public Content Request approval of the purchases from Renaissance Learning for web- based subscriptions, STAR Subscription Renewal in the amount of $5,402.95 and AR Subscription Renewal in the amount of $122,226.50, for a total amount of $127,629.45. Affected schools are listed on the attached quotes. The purchases are exempt under 6A-1.012(11)(b). Funding will be paid from general funds, project 6123 Reading Instruction. The subscriptions are effective August 1, 2015 through July 31, 2016. Copies of the quotes are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments STAR Quote.pdf (164 KB) AR Quote.pdf (185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Exempted Purchase Over $25,000: AAON, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 27, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,667.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District-wide - HVAC Replacement Recommended Action : Motion to approve the purchase from AAON in the amount of $32,667 to purchase a high performance packaged air conditioning unit to be installed at Florosa Elementary School. Public Content Request approval of the purchase from AAON in the amount of $32,667 to purchase a high performance packaged air conditioning unit to be installed at Florosa Elementary School. This purchase is exempt through a Factory Direct Agreement with AAON. Copies of the quote and agreement are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments AAON.pdf (1,054 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Tag-On Bid: SWC-314RJ Commodity Food, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 27, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the tag-on with Volusia County, FL on bid SWC-314RJ Commodity Food to process bulk USDA commodity foods. Public Content Request approval to tag-on with Volusia County, FL on bid SWC-314RJ Commodity Food to process bulk USDA commodity foods, based on fixed pricing from multiple vendors. Funding will be deducted from School Food Service's State of FL Commodity Allocations Account. The contract expires June 30, 2016. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments SWC-314RJ COMMODITY BID TAB.pdf (9,610 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Tag-On bid Purchase Over $25,000: BSN Sports, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 27, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,045.93 Budgeted :