Okaloosa County School Board — Workshop Meeting, January 21, 2016 — reading text

Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-25-16.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Annual Agreement for Charter Bus Services: Sunshine Coach, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Vaires Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services from Sunshine Coach for district-wide use on an as needed basis. Public Content Request approval of the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Sunshine Coach. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and other support organizations. Agreement expires June 30, 2016. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SUNSHINE COACH CONTRACT.pdf (175 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid: Purchasing Card Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve tagging on with the State of Florida  Contract #84121500-15-01 for Purchasing Card Services. Public Content Request approval to tag on with the State of Florida Contract #84121500-15-01 for Purchasing Card Services. The contract is effective until 1/5/2021. A copy of the Eligible User Agreement is attached. A full copy of the State of Florida Contract is on file in the Purchasing Department office. The vendor for the new contract is Bank of America/Merrill Lynch, who is also the vendor for our current Purchasing Card program. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 822-7668. File Attachments Eligible User Agreement.pdf (1,491 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Exempted Purchase: EBSCO, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,383.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Tech Software Recommended Action :  Motion to approve the purchase from EBSCO in the amount of $36,383. Public Content Request approval to purchase EBSCO Discovery Service software package from EBSCO in the amount of $36,383. Funding will be paid from General Funds, Project 3009 Instructional Tech Software. The contract is effective 2/1/2016 through 1/31/2017 and a copy of the Product Order Form is attached. This purchase is exempt under 6A-1.012(11)(b). For additional information, please contact Brandon McSween, Specialist, MIS at (850) 689-7160. File Attachments EBSCO 2016-17.pdf (1,208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Course Adoptions for the 2016-2017 School Year, presented by Sheila Lightbourne, Secondary Director, and recommended by the Superintendent for approval. Meeting : Jan 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the adoption of the attached courses for the 2016-2017 school year. Public Content 2016-2017 Request to Adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments FINAL JAN. REQUEST FOR COURSE ADOPTION 2016-2017 School Year 1-20-16.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging the Collegiate High School Program 2016-2017, presented by Sheila Lightbourne, Director of Secondary Education, and recommended by the Superintendent for approval. Meeting : Jan 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging that the existing Collegiate High School at Nothwest Florida State College meets the requirements for establishing a Collegiate High School Program for the Northwest Florida State College service area as  outlined in section 1007.273, Florida Statutes. Public Content This contract agreement between the School Board of Okaloosa County and Northwest Florida State College (NWFSC) acknowledges the existing Collegiate High School at Northwest Florida State College, a Charter Collegiate High School, as a Collegiate High School Program for the NWFSC service area as outlined in s. 1007.279 F.S. The Collegiate High School at Northwest Florida State College meets or exceeds the minimum requirements of a Collegiate High School Program as defined in s. 1007.273. F.S. There are no changes from the 2015-2016 Northwest Florida State College Collegiate High School Program. File Attachments Collegiate High School Program Draft Contract Okaloosa 2016-2017[1].pdf (394 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the