Okaloosa County School Board — Workshop Meeting, January 21, 2016 — reading text

Thursday, January 21, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 21, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 21, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Visitors 4.2, Dr. Lynn Keefe - School Starting Time; Added as Consent item 7.22, Proposed Fiscal Year 2015-2016 Performance Promotion Chart for Administrative personnel 3. Recognitions Subject : 3.1 Recognition of Janet Norris on the ocassion of her retirement, presented by the Superintendent Meeting : Jan 21, 2016 - Workshop Meeting Type : Recognition 4. Visitors Subject : 4.1 David Dodson - School Starting Time Meeting : Jan 21, 2016 - Workshop Meeting Type : Information File Attachments Dodson - Speaking on January 25th.pdf (65 KB) 4. Visitors Subject : 4.2 Dr. Lynn Keefe - School Starting Time Meeting : Jan 21, 2016 - Workshop Meeting Type : Information File Attachments Keefe - School Starting Time.pdf (35 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 21, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 10 - Jan 6.pdf (22 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 21, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 10 - Jan 6.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 21, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district or schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the fourth quarter of 2015, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. UNDER THRESHOLD OCT THRU DEC 2015.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting :  Jan 21, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the fourth quarter of 2015, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCT THRU DEC 2015.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 21, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the fourth quarter of 2015, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - OCT - DEC 2015.pdf (9 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of January 7, 2016; Minutes of Workshop Meeting of January 7, 2016; Minutes of Regular Meeting of January 11, 2016, recommended by the Superintendent for approval. Meeting : Jan 21, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 7, 2016; Minutes of Workshop Meeting of January 7, 2016; Minutes of Regular Meeting of January 11, 2016. File Attachments 1-11-2016 Meeting DRAFT.pdf (156 KB) 1-7-2016 Workshop DRAFT.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Riverside Elementary School for an electronic school sign in the amount of $4,462.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jan 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,462.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Riverside Elementary School for an electronic school sign in the amount of $4,462.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Riverside Elementary School for an electronic school sign in the amount of $4,462.00. The remainder of the cost will be paid through the Maintenance Department. File Attachments RFQ 16-10 Electronic Message Center for Riverside TAB.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School to replace speakers in the cafeteria in the amount of $2630.15, presented by Cathy Thigpen and recommended by the Superintendent for