Okaloosa County BOCC — March 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Emergency Agreement for Beach Cleaning Services DEPARTMENT: Tourist Development Department BCC DISTRICT: ALL STATEMENT OF ISSUE: This agenda item requests Board ratification of the Emergency Agreement for Beach Cleaning Services (#C14-___-TDD) entered into by and between the County and Sandman, LLC. BACKGROUND: The County’s Public Works Department has been cleaning approximately 9 miles of beach on Okaloosa Island and in Destin since November of 2013. These services have been provided during the “off season.” However, with Spring Break beginning on March 1st the County does not currently have the ability to adequately perform these services without acquiring additional labor and equipment. There is an immediate need to provide the necessary resources to make certain that the beaches are adequately cleaned and maintained for our visitors. Otherwise, the County runs the risk of alienating our visitors with the likelihood that they will not return to our tourist destination, which could result in great economic loss to the County. At its February 18th meeting, the Board voted to enter into an emergency agreement with Sandman, LLC for the emergency provision of beach cleaning services. Pursuant to Section H of the County’s Purchasing Manual, the County entered into the attached Agreement through the emergency procurement process. The Agreement is for a 60-day term ending on April 30, 2014. Total compensation is $86,388.25 plus reimbursable disposal costs not to exceed $6,500, for a grand total of $92,888.25. OPTIONS: Ratify the emergency agreement. Do not ratify the emergency agreement. RECOMMENDATIONS: Ratify the emergency agreement. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator