Okaloosa County School Board — Workshop Meeting, January 4, 2018 — reading text

Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District wide funding as available Recommended Action : Motion to approve the renewal of ITB 14-05 Indoor Air Quality Remediation. Public Content Request approval to renew the award of ITB 14-05 Indoor Air Quality Remediation, based on fixed pricing. Awarded vendors are Morgan Development & Construction, Primary Service Provider and Curtis Remodeling, Inc., Secondary Service Provider. Services will be provided on an as needed basis and will be paid from district wide funding. The renewal contract period is effective February 11, 2018 through February 10, 2019 and copies of the original tabulation and vendor renewal confirmation letters are attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 14-05.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 ITB 18-08 Bleacher & Stadium Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $115,063.81 Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs-District Wide Recommended Action : Motion to approve the committee's recommendation to award ITB 18-08 Bleacher & Stadium Repairs - District Wide to Harold Gaines, LLC in the amount of $115,063.81. Public Content Request approval of the committee's recommendation to award ITB 18-08 Bleacher & Stadium Repairs - District Wide to Harold Gaines, LLC in the amount of $115,063.81. Funds will be paid from Capital Funds, Project 4325 Stadium Repairs-District Wide. A copy of the award tabulation is attahced. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB 18-08 BLEACHER AND STADIUM REPAIRS.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Exempted Purchase Over $25,000: Remsco, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,125.28 Budgeted : Yes Budget Source : Capital Funds, Project 5337 Bruner - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment for Bruner Middle School from Remsco in the amount of $42,125.28. Public Content Request approval to purchase HVAC equipment for Bruner Middle School from Remsco in the amount of $42,125.28. The purchase will be made through the previously approved Factory Direct Agreement with Remsco. Funds will be paid from Capital Funds, Project 5337 Bruner - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments Bruner Revised REMSCO Quote - Gym Units..pdf (215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Examinations, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,960.00 Budgeted : Yes Budget Source : General Funds, Project 5055 IB Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for Choctawhatchee High School students who will participate in IB testing during the 2017-2018 school year. Public Content Request approval to purchase examinations for Choctawhatchee High School students who will participate in IB Testing. The total is based on tan estimated number of participants. The purchase is exempt through 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funding will be paid from General Funds, Project 5055 IB Bonuses/Exams. Copies of the invoice and spreadsheet are attached. For additional information, please contact Katherine White, IB Coordinator, Choctawhatchee HS at (850) 833-3614. File Attachments IB QUOTE & SPREADSHEET.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Charter Bus Agreement: Florida Trails, Inc. dba Annett  Bus Lines, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed. Recommended Action : Motion to approve the Charter Bus Agreement with Florida Trails, Inc., dba Annett Bus Lines. Public Content Request approval of the Charter Bus Agreement with Florida Trails, Inc., dba Annett Bus Lines for transportation service needs on an as needed basis for extracurricular activities. Funding will be paid by individual schools and a copy of the Agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ANNETT BUS LINES.pdf (173 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Controlled Open Enrollment School Capacity Report for the 2018-2019 school year, presented by  Steve Horton, Assistant Superintendent of MIS and recommendedc by the Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : No Budgeted : No Budget Source : none Recommended Action : Motion to approve Controlled Open Enrollment School Capacity Report for the