Okaloosa County School Board — Workshop Meeting, January 4, 2018 — reading text

adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Approval of revision to the School Board Agenda format to include new Category 9, Superintendent's Human Resources Recommendations, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : No Recommended Action :  Motion to approve revision to the School Board Agenda format, to include new Category 9, Superintendent's Human Resources Recommendations. Public Content It is also proposed that the title of Category 6 be changed to Administrative Personnel Appointments. File Attachments Sample Agenda Format Change.pdf (248 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for new School Board Policy 1-25, Public Records Requests, presented by Eric Mitchell, Director, MIS, and recommended by the Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for new School Board Policy 1-25 Public Records Requests. Public Content A public hearing will be advertised to receive public input on the proposed revisions to new School Board Policy 1-25 Public Records Requests. File Attachments Policy 1-25 Public Records Requests 12-18-17.pdf (274 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-8-18.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 08, 2018 Absolute Date : Jan 08, 2018 Fiscal Impact : Yes Dollar Amount : $58,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-1-8.pdf (345 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject :  8.8 Payroll Warrant Register and Accounts Payable Warrant Register for November 2017, totaling $25,882,754.20; and Bank Transfers for November 2017, totaling $260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,882,754.20 and Bank Transfers in the amount of $260,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2017, totaling $25,882,754.20; and Bank Transfers for November 2017, totaling $260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 05 - MIS 3478 - Warrant Register - November 2017.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 RFQ 18-23 Roof Repairs at the Carver Hill Complex, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 4, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,990.00 Budgeted : Yes Budget Source : Capital Funds, Project 5338 Carver Hill - Replace Roof Recommended Action : Motion to approve the committee's recommendation to award RFQ 18-23 Roof Repairs at the Carver Hill Complex to Harold Gaines, LLC in the amount of $29,990. Public Content Request approval of the committee's recommendation to award RFQ 18-23 Roof Repairs at the Carver Hill Complex to Harold Gaines, LLC in the amount of $29,990. Funds will be paid from Capital Funds, Project 5338 Carver Hill - Replace Roof. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RFQ _18-23.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of ITB 14-05 Indoor Air Quality Remediation, presented by Vince Windham, Program Director, Purchasing, and recommended by the