Okaloosa County BOCC — March 18, 2013 — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 5, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Yard Trash Grinding Equipment Needs DEPARTMENT: Public Works BCC DISTRICT: ALL STATEMENT OF ISSUE: Grinding equipment utilized in processing yard trash is not economically feasible to repair. BACKGROUND: The Recycling Office has a Morbark 7600 in-line grinder that is 11 years old. It was recently sent to Warrior Tractor in Montgomery for repairs ($27,000). Since its arrival additional needed repairs have been discovered bringing the total cost to about $60,000. This total could be greater depending on what is found while breaking the equipment down for repair. This unit is only used at the Wright Yard Trash Facility (old Wright Landfill) due to its size, and cannot access the Baker Yard Trash Site. For the Baker site we use a Morbark 1300 Tub Grinder which is 16 years old. It is also in need of repairs ($20,000 - $30,000) which can be done by Fleet. Rather than replace the 7600 ($850,000 replacement) we propose to hire grinding services ($100,000 annually) to manage the yard trash at Wright and will continue to utilize the 1300 at Baker once repaired. Proceeds from the sale of the 7600 will be utilized to pay for repairs on the 1300 and to offset the cost of contract grinding services for the balance of this fiscal year. We cannot accommodate a contract grinding operation at Baker because it typically requires a stockpile too large to make it economically feasible for a contractor to mobilize equipment for a grinding operation on a periodic basis. OPTIONS: - Take the 7600 to the auction yard in Montgomery. Resale value of 7600 was estimated at $170,000 before repairs were identified (current value unknown). - Repair 1300 to utilize at Baker ($20,000 - $30,000). - Contract for grinding services at the Wright Yard Trash Facility for the balance of FY 2013 and budget these services for FY 2014 and beyond. Staff will look into the existence of municipal contracts that County could piggy-back on. In addition, staff will research financing options for a replacement unit if determined to be in the County’s long-term best interest. RECOMMENDATIONS: That the Board authorize the auction sale of the Morbark 7600 by Fleet Operations and that funds from the sale be utilized in repairing the Morark 1300, and to fund contract grinding services. Also request that the Board authorize advertisement for contract grinding services. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator