Okaloosa County BOCC — September 3, 2013 — RFQ-CRESTVIEW COURTHOUSE Renovate (11-05-13) — reading text

solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due should be directed to the Purchasing Director or his appointed representative. It shall be the Purchasing Director’s decision whether to consider this information in the decision process. Any attempt by a vendor/proposer to influence a member of members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process. All proposers must agree to comply with this policy by signing the following statement and including it with their submittal. I_____________________________________ representing ____________________________________ Signature Company Name Hereby agree to abide by the County’s “No Contact Clause” and understand violation of this policy shall result in disqualification of my proposal/submittal. Last Revised – 10/18/2013 Page 22  INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. ____________________________ __________________________ Proposer’s Company Name Authorized Signature – Manual ____________________________ __________________________ Physical Address Authorized Signature – Typed ____________________________ __________________________ Mailing Address Title ____________________________ __________________________ Phone Number FAX Number ____________________________ __________________________ Cellular Number After-Hours Number(s) ____________________________ DATE Last Revised – 10/18/2013 Page 23  LIST OF SUBCONTRACTORS (An updated list will be required prior to start of construction) The PROPOSER expressly agrees that: 1. If awarded the contract as a result of the proposal, the subcontractors used in the prosecution of the work will be those listed below. 2. The following list includes all subcontractors who will perform work on this project. 3. The subcontractors listed below are financially responsible and are qualified to do the work required. 4. Use of any of the subcontractors is subject to the approval of the County and Engineer. CATEGORY NAME OF SUBCONTRACTOR ADDRESS ________________________________ ________________________________ CONTRACTOR'S NAME AUTHORIZED SIGNATURE ________________________________ TITLE Last Revised – 10/18/2013 Page 24  NOTICE TO PROCEED DATE: ________________ TO: PROJECT: ________________________________________________________ You are hereby notified to commence WORK in accordance with the Agreement dated _____________________, 2013, on or before _____________________, and you are to complete the WORK within __________________________________. The date of completion of all WORK is therefore _____________________________. You are required to return an acknowledged copy of this NOTICE TO PROCEED to the OWNER: Okaloosa County Purchasing, 602-C North Pearl St, Crestview, FL 32536. OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS OWNER BY: _____________________________ Richard L. Brannon TITLE: Purchasing Director ACCEPTANCE OF NOTICE Receipt of the above NOTICE TO PROCEED is hereby acknowledged. ____________________________________ Company Name This the ________ day of _________________, 2013 ____________________________________ Signature By: _________________________________ Type or Print Name Title: ________________________________ Last Revised – 10/18/2013 Page 25  NOTICE OF AWARD TO: PROJECT DESCRIPTION: The OWNER has considered the PROPOSAL submitted by you for the above-described WORK in response to its Advertisement for Proposals dated __________________ and Information for Proposers. You are hereby notified that your PROPOSAL has been accepted for items in the amounts of $_________________. You are required by the Instructions to Proposers to execute the Agreement and furnish the required CONTRACTOR’S Performance Bond, Payment Bond, and Certificates of Insurance within fifteen (15) calendar days from the date of this notice to you. If you fail to execute said Agreement and to furnish said bonds within fifteen (15) calendar days from the date of this notice, said OWNER will be entitled to consider all your rights arising out of the OWNER’s acceptance of your PROPOSAL as abandoned and as a forfeiture of your PROPOSAL Bond. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER: Okaloosa County Purchasing, 602-C North Pearl St., Crestview, FL 32536. If you have any questions, please call Jack Allen at 850-689-5960. Dated this ____ day of ____________, 2013. OWNER – OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS BY: _________________________ TITLE Purchasing Director Richard L Brannon ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged. BY: ___________________________________________________ This the ________ day of ___________________, 2013. BY: ___________________________________________________ Title: __________________________________________________ Last Revised – 10/18/2013 Page 26  PROPOSAL BOND KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned __________________________________________________________________ as Principal, and ______________________________________________________ as Surety, are hereby held firmly bound unto __________________________________ as Owner in the penal sum of _____________________________________________ for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns. SIGNED this ________ day of ____________________, 20____. The condition of the above obligation is such that whereas the Principal has submitted to ___________________________________________________________ a certain Proposal attached hereto and hereby made a part hereof to enter into a contract in writing, for the _________________________________________________________. NOW, THEREFORE, (a) If said Proposal shall be rejected, or in the alternate, (b) If said Proposal shall be accepted and the Principal shall execute and deliver a contract in the form of Contract attached hereto (properly completed in accordance with said Proposal) and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Proposal, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. (c) The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by an extension of the time within which the Owner may accept such Proposal; and said Surety does hereby waive notice of any such extension. Last Revised – 10/18/2013 Page 27  IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by the proper officer, the day and year first set forth above. ___________________________ L.S. Principal ___________________________ Surety BY: ________________________ SEAL: IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located. Last Revised 10/23/2013 Page 27  PERFORMANCE BOND KNOW ALL PERSONS BY THESE PRESENTS: that __________________________________________________________________ (Name of Contractor) __________________________________________________________________ (Address of Contractor) a __________________________________________, hereinafter called Principal and (Corporation, Partnership or Individual) __________________________________________________________________ (Name of Surety) __________________________________________________________________ (Address of Surety) hereinafter called Surety, are held and firmly bound unto __________________________________________________________________ (Name of Owner) __________________________________________________________________ (Address of Owner) hereinafter called OWNER in the total aggregate penal sum of ____________________ _____________________________ Dollars ($ _________________________) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind