Okaloosa County BOCC — September 3, 2013 — RFQ-CRESTVIEW COURTHOUSE Renovate (11-05-13) — reading text

DESIGN BUILD TO RENOVATE AND IMPROVE SECURITY AND ACCESS TO THE EXISTING CRESTVIEW COURTHOUSE 101 JAMES LEE BOULEVARD, CRESTVIEW FL REQUEST FOR QUALIFICATIONS RFQ #: BCC -14 RFQ DUE: DECEMBER 6, 2013 @ 4:00 P.M. Last Revised 10/23/2013 Page 0  NOTICE TO PROPOSERS REQUEST FOR QUALIFICATIONS FOR DESIGN BUILD SERVICES TO RENOVATE AND IMPROVE SECURITY AND ACCESS TO THE EXISTING CRESTVIEW COURTHOUSE 101 JAMES LEE BOULEVARD, CRESTVIEW, FL The Okaloosa County Board of County Commissioners under the provisions of Section 287.055, Florida Statutes and county policy, request qualifications from professional firms to provide Design Build Services to Renovate and Improve Security and Access to the Existing Crestview Courthouse at 101 James Lee Boulevard, Crestview, FL. It is the intent of the Board to enter into contract negotiations with a firm to accomplish the stated objective. Firms desiring consideration should provide an original and five (5) copies of their statement of qualifications. Guidelines detailing form and content requirements for the statement of qualification are available by contacting Richard L. Brannon, Purchasing Director, 602-C North Pearl St., Crestview, FL 32536 or 850-689-5690. Proposals must be delivered to the Okaloosa County Purchasing Department at the address below no later than 4:00 p.m., (CST), December 6, 2013 in order to be considered. All proposals must be in sealed envelopes reflecting on the outside thereof “Design Build Services to Renovate and Improve Security and Access to the Existing Crestview Courthouse at 101 James Lee Boulevard, Crestview, FL. Due at 4:00 p.m., (CST), on December 6, 2013.” All proposals should be addressed as follows: Okaloosa County Purchasing Department Richard L. Brannon 602-C North Pearl St. Crestview, FL 32536 _____________________________ ___________ Richard L. Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY _____________________________________ Don Amunds Chairman Last Revised – 10/18/2013 Page 1 REQUIRED DESIGN/BUILD SERVICES – Following selection of a design build firm, that firm’s engineers or architects shall complete the design submitting all design elements for review and determination of scope compliance to the County or the County’s Project Manager before or concurrently with construction. An architect and engineer shall have responsibility for compliance with the engineering design requirements and all other applicable requirements of all state and local codes. The design build firm shall supply to the County a signed and sealed set of record drawings, along with design & as-built files in the current version of AutoCAD. PROPOSAL BOND – Proposers are required to submit a Proposal Bond, Cashier’s or Certified Check in the amount of $10,000. The Proposal Bond shall be included with to the bidder’s proposal. PERFORMANCE/PAYMENT BOND – The successful contractor will be required to submit a Performance Bond in the amount of their final construction cost proposal and the bond will be held for the life of the contract. The Performance/Payment bond, along with Certificates of Insurance and any other necessary contract documents will be returned to the successful proposer upon satisfactory completion of the project. It shall be each respondent’s sole responsibility to inspect the site of the work and to inform himself regarding all local conditions under which the work is to be done. It shall be understood and agreed that all such factors have been thoroughly investigated and considered in the preparation of the proposal submitted. The Design/Build Contractor will be responsible for the following services: Phase I - CONCEPT DESIGN SERVICES – Conceptual design services shall be provided by others and is not included in the scope of work being sought with this contract. The concept that’s selected by the Board of County Commissioners will be the general plan that the Design-Build Contractor shall refine and develop complete construction drawings around. PHASE II - DESIGN DEVELOPMENT PHASE SERVICES – The Design/Build Contractor shall provide development and building construction documents for the proposed project. The Design Development Phase shall produce documents that: define and describe the size, character, and location of all facility systems, components, finishes; satisfy program requirements; and comply with applicable codes and regulations with special emphasis on ADA compliance for courts. Based on the direction given by the Board of County Commissioners at the end of the Phase I design work, the DBC shall proceed with the programming and development of the selected concept. Concept development shall include design drawings and an associated budget estimate. The DBC shall assist the Director of Facilities Maintenance with presenting the drawings and budget estimate at a regularly scheduled BCC meeting or at any other public meeting as the BCC shall prefer. The DBC shall then develop construction plans and review the plans with the Director of Facilities Maintenance at the customary stages of development. Then, the DBC shall assist the Director of Facilities Maintenance with presenting the project design plans and a GMP for the proposed Last Revised – 10/18/2013 Page 2 project to the Board of County Commissioners at a regularly scheduled BCC meeting or at any other public meeting as the BCC shall prefer. The Design/Build Contractor shall coordinate with the Director of Facilities Maintenance and conduct value-engineering studies and update the opinion of probable cost to verify the project remains within the established budget and schedule. The Design/Build Contractor at its own expense will secure the services of surveyors, geotechnical engineers or other special consultants to develop such additional information as may be necessary for the design of the project. Before proceeding into the Construction Document Phase, the Design/Build Contractor shall obtain County’s written approval of the design development documents and the mutually established County’s Construction Budget. PHASE III - CONSTRUCTION DOCUMENT PHASE SERVICES – Based on the approved Design Development Documents the Design/Build Contractor shall prepare, for approval by the County, Construction documents consisting of drawings and specifications setting forth in detail the requirements for construction of the project. The Design/Build Contractor shall not be entitled to any adjustments in the approved Project Construction Cost except for changes in project scope or quantity ordered by the County, in writing, which materially increase the cost to construct the project, and in accordance with the procedures and requirements set forth in the Uniform General Conditions and Supplementary General Conditions. The Contract Document Phase services shall result ultimately in a comprehensive set of construction drawings and specifications in sufficient detail for construction of the project. All work shall be in compliance with the Uniform Building Code. The construction documents must be prepared and sealed by an architect and engineer registered in the State of Florida, as appropriate. The Design/Build Contractor shall also develop an opinion of probable cost, prepare appropriate procurement packages and evaluate subcontractor proposals. The Design/Build Contractor, at the Design/Build Contractor’s expense, shall furnish and deliver three (3) complete sets of all plans, drawings and specifications to the County at each stage of review. The Design/Build Contractor shall incorporate into the plans, drawings and specifications such changes as are necessary to satisfy the County’s review comments; any of which may be appealed in writing for good cause. The Design/Build Contractor shall pay for the reproduction of all plans, specifications and other documents for use by the Design/Build Contractor and its consultants and subcontractors, and all documents reproduced for review by the County, except for scope changes generated solely by the County. County will review the Design/Build Contractor’s design at the completion of design development and at the various stages of the construction documents. Comments concerning corrections or amendments to the plans and specifications will be furnished, in writing, to the Design/Build Contractor as promptly as possible after receipt of the documents for review. PHASE IV - CONSTRUCTION PHASE – ADMINISTRATION OF THE CONSTRUCTION CONTRACT – The Design/Build Contractor, following the written approval by the County of the construction documents, shall proceed with the construction phase. The GMP and construction schedule for Last Revised – 10/18/2013 Page 3 the project shall be negotiated and approved in writing prior to any construction phase work beginning. The Design/Build Contractor at its own expense will secure the services of surveyors, geotechnical engineers or other special consultants to develop such additional information as may be necessary for the construction of the project. Design/Build Contractor shall arrange and pay for structural, mechanical, chemical and other laboratory tests by an independent testing laboratory as necessary during construction. County shall furnish required information and/or services, and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the Design/Build Contractor’s services and of the work. County may furnish one or more construction inspectors who shall be given access to the work as requested or needed, but the provision of such inspectors by the County for its own purposes shall not reduce or lessen in any respect the Design/Build Contractor’s obligations hereunder. The Design/Build Contractor shall remain fully and solely responsible for the drawings, specifications, and other contract documents furnished or provided by Design/Build Contractor, and for constructing the project in strict accordance with the contract documents, except when ordered otherwise by the County and the Design/Build Contractor objects, in writing, promptly and in a timely manner. The construction phase services shall include, but not be limited to: construction of the project within budget and time, construction reports, review and approval of submittals and pay applications, response to Requests For Information, processing change orders, participation in a final inspection, assistance in correction of punch list deficiencies, assistance with project acceptance and contract close-out activities, and assistance in resolving warranty issues. The Design/Build Professional shall furnish all labor, services, supplies, materials and equipment required to complete the work in accordance with this Request for Qualifications. OWNERSHIP & USE OF DOCUMENTS – The design services required for the completion of the work constitute a work for hire. All rights to intellectual property in any documents, drawings, specifications and electronic data generated in the course of providing such service are the property of the Owner. The Owner agrees that drawings, specifications, and electronic data shall be not used for any other project but shall be