Okaloosa County School Board — Regular Meeting, July 8, 2024 — reading text

Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment for Plew Elementary School in the amount of $27,263.00, and Ruckel Middle School in the amount of $27,263.00, for a total of $54,526.00. Public Content Request approval to purchase kitchen equipment for Plew Elementary School in the amount of $27,263.00, and Ruckel Middle School in the amount of $27,263.00, for a total of $54,526.00. Purchases are made through Osceola County Schools bid #SDOC-22-B-077-LH. Funds will be paid from Federal Fund, Project 3510 SFS Contract Exclusions, and copies of the quotes and funding are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments TriMark Quote-Plew.pdf (265 KB) TriMark Quote-Ruckel.pdf (265 KB) FUNDNG SPREADSHEET.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting  Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.11 Exempted Purchase Over $50,000: Focus School Software- Communication Add On Module, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,064.60 Budgeted : Yes Budget Source : Capital Fund Transfer to General Fund, Project 3398 - DW - Enterprise Software Recommended Action : Motion to approve purchasing Communication Add On Module from Focus. Public Content Request approval to purchase Communication Add On Module from Focus. The contact is for two (2) years. Year 1 is effective July 9, 2024, through June 30, 2025 in the amount of $88,064.60. Year 2 is effective July 1, 2025, through June 30, 2026 in the amount of $86,114.60. The total contract amount is $174,179.20. Only one year's allocation is shown above. The purchase is exempt under 6A-1.012(14), and funds will be paid from a Capital Fund Transfer to General Fund, Project 3398 - DW - Enterprise Software. Contract documents are attached. For additional information, please contact Wendy Meserve, Director, Forecasting & SIS, at (850) 689-7475. File Attachments FOCUS COMMUNICATION DOCUMENTS.pdf (278 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.12 Agreement with Oak Strategies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,000.00 Budgeted : Yes Budget Source : General Fund, Project 9015 Fixed Charges Recommended Action : Motion to approve the contract with Oak Strategies to provide the district with lobbying services, for a total cost of $48,000.00, effective July 1, 2024, through June 30, 2025. Public Content Request approval to contract with Oak Strategies to provide the district with lobbying services, based on a retainer fee of $4,000.00 per month, for a total cost of $48,000.00, effective July 1, 2024, through June 30, 2025. Funds will be paid from General Fund, Project 9015 Fixed Charges, and a copy of the contract is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Oak Strategies Contract.pdf (401 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.13 Service Agreement #25-06 Emerald Coast Science Center- Planetarium, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funds Paid by Individual Participating Schools Recommended Action : Motion to approve Service Agreement #25-06 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide a Planetarium Program, in an amount not to exceed $1,400.00 per school per day, effective July 9, 2024, through June 30, 2025. Public Content Request approval of Service Agreement #25-06 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide a Planetarium Program. The Provider will be paid $200.00 per hour with a two (2) hour minimum, for a contract total amount not to exceed $1,400.00 per school per day. Funds will be paid by individual participating schools, and the contract is effective July 9, 2024, through June 30, 2025. A copy of the Agreement is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA #25-06.pdf (256 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.14 Service Agreement#25-07 Emerald Coast Science Center-Plant Dissection, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fund Paid by Individual Participating Schools Recommended Action : Motion to approve Service Agreement#25-07 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide Plant Dissection, not to exceed $1,400.00 per school per day, effective July 9, 2024, through June 30, 2025. Public Content Request approval of Service Agreement#25-07 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide Plant Dissection. The Provider will be paid $7.00 per student for up to 200 students, for a total contract amount not to exceed $1,400.00 per school per day. Funds will be paid by individual participating schools, and the Agreement is effective July 9, 2024, through June 30, 2025. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA #25-07.pdf (259 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items