Okaloosa County BOCC — May 3, 2016 — Request approval to award the bid for the emergency generator at the — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 3, 2016 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request approval to award the bid for the emergency generator at the Meigs Seminole Pump Station DEPARTMENT: Purchasing BCC DISTRICT: 5 STATEMENT OF ISSUE: Request approval to award the bid to Taylor Power Systems for an emergency generator at the Meigs Seminole Pump Station for a total bid of $84,437. (RFB WS 40-16) BACKGROUND & ANALYSIS: On March 30, 2016 bids were due for an Emergency Generator at the Meigs Seminole Pump Station and three (3) bids were received. Constantine Engineering, the consultant of record for this project, assisted staff with the review of the technical specifications for the bids. Purchasing has received a recommendation to award the bid to Taylor Power Systems as the lowest and most responsive bidder for the amount of $84,437. (Letter from Constantine Engineering provided.) Purchasing has confirmed that bid requirements were met and that the budget supports the purchase. If/when the Board approves the award, staff will move forward with issuing a purchase order for this material/equipment only bid. This bid is one component of the proposed project that will replace the existing Meigs Seminole Pump Station located in Bluewater Bay with a new submersible sewer pumping station, electrical control building and emergency/backup power generator. The new pump station is designed to handle all projected future flows from the Bluewater Bay Area. The project includes approximately 1,000 linear feet of sanitary sewer force main along State Road 20 at the Bolton Branch Bridge in the Niceville area. This new force main will replace the existing undersized force main currently running along State Road 20 in that area. This project also includes approximately 5,500 liner feet of sanitary force main along Highway 20 to re-route the flow coming from the Lancaster Area to the new Meigs Seminole Pump Station. This new force main is required to re-route the flows that currently discharge to the Rocky Bayou Pump Station. OPTIONS: Approve/Deny award the bid to Taylor Power Systems for the Emergency Generator at the Meigs Seminole Pump Station for the total bid amount of $84,437. RECOMMENDATION: Staff recommends approval of the award of the bid to Taylor Power Systems for the Emergency Generator at the Meigs Seminole Pump Station for the total bid amount of $84,437. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator