Okaloosa County BOCC — August 19, 2014 — BAKER'S CONTRACT — reading text

or adding to the communications system of the Customer, and changes that may be desirable as a result of the progress in the technical art or required by the Federal Communications Commission. The Company and the Customer may mutually agree to modify and add to the Customer’s system; however, this shall be under a separate agreement. Last Revised — 5/16/2014 -4- 12. 13. 14, 15. 16. C. Time spent providing services not included within the scope of this contract shall be at the rate of $ 95.00 per hour billed after a good faith estimate has been provided to the Customer and authorization received from the Customer to perform the work. Such work will be itemized on the monthly contract billing statement. EXCLUSIONS & LIMITATIONS - The maintenance provided is limited to the equipment contained and the previsions outlined in this contract. The following replacement parts, because of their unpredictable finite life, are not included under normal terms of this contract, and will be billed at their normal charge at time of replacement: (a) batteries, (b) antenna(s), (c), transmission line(s), (d) antenna network devices, (e) towers and/or support structures, (f) tower lighting and/or controls, equipment not installed by company’s representative, unless specified herein. This contract does not include service, maintenance, service calls, repairs or replacement of equipment resulting from any cause beyond the control of the Company, including but not lirnited to the loss or damage incurred in transportation, or Joss or damage due to fire, water, windstorms, hail, lightning, earthquake, riot, theft, acts of God, accident, negligence, misuse, abuse, by the Customer as so determined by the Company, or to equipment that has been repaired, modified, or altered by others as so determined by the Company, or any other cause originating outside the systems such as R.F, interferences, Federal Agency or Governmental intervention. The Company does not assume and shall have no liability under this contract for failure to provide or delay in providing maintenance for the equipment due directly or indirectly to causes beyond the control and without the fault or negligence of the Company, including, but not restricted to, acts of God, acts of public enemy, acts of the United States, any State, Territory of the United States, or any political subdivision of the faregoing, or the District of Columbia, acts of customer, its agents, weather conditions, or defaults of Company subcontractors due to any such causes, FCC COMPLIANCE - The Customer shall obtain all necessary permits and licenses from the FCC, or any other Federal, State, or Local government agency. Applications and statements of fact when required by the FCC must be subscribed and sworn to by the customer, and the customer is responsible for meeting FCC requirements. However, the Company will assist the Customer with frequency, modulation and power measurements to aid in meeting these requirements, The Customer shall at all times be responsible to the FCC for the proper operation of the equipment and for compliance with FCC rules and regulations. Representation concerning the distance at which usable radio signals will be transmitted and received by the equipment/system described in this contract shall not be binding upon the company unless reduced to writing and made a part of this contract. BILLING - The Customer agrees to pay the Company for its services performed and materials furnished, under this agreement according to the Company's customary terms and billing practices. Total charges under this Contract, will be billed monthly, and is payable within fifteen (15) days of receipt. Bidders must be authorized ORBACOM service qualified. Okaloosa County reserves the right to reject bids received from vendors who cannot provide proof of certification from ORBACOM. The successful Contractor must have in employ a minimum of 1 authorized certified ORBACOM Service Technician at all times. Okaloosa County reserves the right to cancel this contract and reassign the work if the Contractor failed to meet this requirement. TERMS OF CONTRACT - This contract will be in effect upon completion of signatures by both parties and shall run through September 30, 2017. This contract may be renewed upon agreement by both parties for an additional three (3) one-year periods. Last Revised — 5/16/2014 -5- Refer to Bid Specification NAME OF OWNER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF OWNER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF OWNER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF OWNER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF OWNER ADDRESS PHONE NUMBER PERSON TO CONTACT LIST OF REFERENCES Florida Department of Transportation Tallahassee, Fl 850-410-5608 Randy Peirce, ITS Administrator Georgia Forestry Commission Dry Branch, Ga 478-308-4770 Kelly Towe , Communication Director US Forest Service Gainesville, Ga 710-297-3078 Claude Gilleland Wakulla County Sheriff/EM Crawfordville, Fl 850-745-7200 Scott Nelson, EM Director Baker County Fire/EMS Maclenny Fl 904-259-0229 David Richardson, Public Safety Director -16- LOCAL PREFERENCE DATA SHEET Refer to Special Bid Condition Does the state, county, municipality or political subdivision in which your firm is located offer a preference to their local bidders? (If your firm is located in Okaloosa County, you will check “NO.”) If “YES,” list below the extent of such preference. YES NO__XXxXxX Baker’s Communications Inc Col Le Lior. Bidder’s Company Name uthorized Signature — Manual doug @4bakers.net Douglas Baker E-Mail Authorized Signature — Typed -17- CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES NO XXXXX NAME(S) POSITION(S) FIRM NAME: Baker’s Communications Inc BY (PRINTED): Douglas Baker go a BY (SIGNATURE): Gb ale LA TITLE: President ADDRESS: PO Box 3179 Lake City, Fl. 32056 PHONE NO. 386-752-6494 E-MAIL doug @4bakers.net aif® = DRUG-FREE WORKPLACE CERTIFICATION THE BELOW SIGNED BIDDER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. As the Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee’s community, by any employee who is convicted. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. person authorized to sign this statement, I certify that this firm complies fully with the above requirements. DATE: £y L, Lz, AMS stonarunel ade Le MEL. COMPANY: Baker’s Communications Inc NAME: Douglas Baker (Typed or Printed) ADDRESS: _PO Box 3179 TITLE: President Lake City, Fl 32056 E-MAIL: doug @4bakers.net PHONE NO.: 386-752-6494 29s RECYCLED CONTENT FORM LED CO. INF ON Is the material in the above: Virgin, or Recycled. (Check the applicable blank). If recycled, what percentage %. Product Description: Is your product packaged and/or shipped in material containing recycled content? Yes No Specify: Is your product recyclable after it has reached its intended end use? Yes No Specify: The above is not applicable if there is only a personal service involved with no product involvement. Name of Bidder: Baker’s Communications Inc E-Mail: doug @4bakers. net -20- INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. Baker’s Communications Inc Bidder’s Company Name 2627 SW Main Blvd, Lake City, F1 32025 Physical Address PO Box 3179, Lake City, Fl 32056 Mailing Address 386-752-6494 Phone Number 386-867-1005 Cellular Number May 23, 2014 DATE ¥ ‘oeabe Ve AM, Authorfzed Signature — Manual Douglas Baker Authorized Signature — Typed President Title 386-752-6493 FAX Number 386-752-6494 After-Hours Number(s) (REVISED: JANUARY 2001) “OTH NO CONTACT CLAUSE The Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation, must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Purchasing Manager or an appointed representative. It shall be the Purchasing Manager decision whether to consider this information in the decision process. Any violation of this policy shall be grounds to disqualify the proposer from consideration during the selection process. All proposers must agree to comply with this policy by signing the following statement and including it with their submittal. I Ddtaiés Baker representing Baker’s Communications Inc Signature Company Name On this 28 day of May , 2014 hereby agree to abide by the County's “No Contact Clause” and understand violation of this policy shall result in disqualification of my proposal/submittal. oD Bakers Communications Ine Government Service Dealer THIS IS TO CERTIFIED THAT BAKER’S COMMUNICATIONS LAKE CITY FLORIDA HAS COMPLETED FACTORY TRAINING ON ORBACOM PRODUCTS PRODUCT LINE CONSISTS OF TDM 150 ANDT5 _ RADIO CONSOLES Pads DLAND RADIO CORPORATION May 23, 2014 Clerk of