Okaloosa County BOCC — August 19, 2014 — BAKER'S CONTRACT — reading text

CONTRACT This agreement, executed in Okaloosa County, Florida this day of 2014 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and Baker’s Communication, Inc. (“Contractor”) or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to provide PREVENTATIVE AND EMERGENCY SERVICE ON THE OKALOOSA COUNTY WARNING POINT EQUIPMENT/SYSTEM (reference Exhibit A ) in strict conformity with the provisions of this Contract, and the Contractor’s response to RFB EMS #52-14 (the “Proposal”), attached hereto, approved by the Owner. The said proposal attached thereto that will be issued to the Owner is hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such specified prices for the service and materials as are set out in the proposal in the manner provided in the proposal beginning October 1, 2014. This contract shall be for a three (3) year period beginning October 1, 2014 and running through September 30, 2017. This contract may be renewed for three (3) additional one (1) year periods at a rate agreed upon by both parties. Either party may terminate this Agreement on the Anniversary Date, by giving the other party at least ninety (90) calendar days prior written notice of such termination. REPRESENTATIVES: The authorized representative of the County shall be: Dino Villani, Public Safety, Director 90 College Blvd East Niceville, FL 32578 Email: dvillani@co.okaloosa.fl.us The authorized representative for Baker’s Communications shall be: Douglas Baker President Baker’s Communications, Inc. PO Box 3179 Lake City, FL 32056 386-752-6494; FAX 386-752-6493 All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Joanne Kublik Contracts & Leases Coordinator Okaloosa County Purchasing Department 602 C North Pearl St Crestview, FL 32536 850-689-5960/ 850-689-5998 (FAX) Email: JKublik@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said has hereto fixed his signature, the day and year above written. L0 «7 bd < VISE 7 (bese Zi. C4, Print Name ONTRACTOR Douglas Baker, President Baker’s Communications, Inc. K dpeot, Prana” Signature ] WITNESS “Bbeverl, j thass WITNESS This contract is accepted this day of 2014 and is effective on the 1* day of October 2014. ATTEST: COUNTY OF OKALOOSA, FLORIDA Charles K. Windes, Jr., Chairman a o ACORD CERTIFICATE OF LIABILITY INSURANCE 8/7/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER lave’ Mary Vaughan Searborough Insurance PHONE exp, (352) 377-2002 LEAX ox: (252) 376-0393 2811 NW 41st Street EMAL ...mary@scarins .com Suite A-i INSURER(S) AFFORDING COVERAGE NAIC it Gainesville FL 32606 INsuRERAAmerican States Insurance Co. 19704 INSURED INSURERB- Auto Owners Insurance Co. 18988 BAKER'S ELECTRONICS AND COMMUN INSURER C Bridgefield Employers Ins Comp |0178 PO BOX 3179 INSURER D : INSURER E : LAKE CITY FL 32056 INSURER F COVERAGES CERTIFICATE NUMBER:14-15 wc REVISION NUMBER: THIS [S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE !NSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE !SSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Se ‘TYPE OF INSURANCE ise wp. POLICY NUMBER (MIDE FEV | (MMP) LiMiTs | SENERAL LIABILITY EACH OCCURRENCE $ 1,000,000) COMMERCIAL GENERAL LIABILITY | PaeM Ses. ORENTED oo} $ 1,000,000 A ] cLAIM-MADE occur lo1am27428470 HLO/1/2013 10/1/2014 | wen Exp (Anyone person) | $ 10, 000) |__| PERSONAL & ADVINJURY _| $ 1,000,000) |__| GENERAL AGGREGATE $ 2,000,000 GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG | $ 2,000,000 [x | POLICY L] iBe- L} Loc § | AUTOMOBILE LIABILITY | faoereotant) INGLE LIMIT $ 1,000,000 Bp L_|anvauro BODILY INJURY (Per person) | $ ALL OWNED SCHEDULED 9542825500 9/26/2013 |9/26/2014 [| BonILy INJURY (Per accident}| $ HIRED AUTOS autos PROPERTY DAMAGE 3 PIP-Basic $ 10,000) |__| UMBRELLALIAB | | occur EACH OCCURRENCE $ 3,000,000 A [|X _[EXcEss LIAB CLAIMS-MADE| AGGREGATE $ 3,000,000 DED | [RETENTIONS (01XS154995-60 10/1/2013 |10/1/2014 $ AND EMPLOYERS’ ABILITY viK qoey cus] [oF ANY EGROPRIETOR/PARTNER/EXECUTIVE NIA E.L, EACH ACCIDENT $ 1,000,000 (Mandatory in NH) (0830-26375 W/2/2014 [1/2/2015 |e) niscASE -EAEMPLOYEG $ 1,000,000 Basectanitest GE OPERATIONS below ELL, DISEASE - POLICY LIMIT | $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) CERTIFICATE HOLDER CANCELLATION (850) 689-5998 jkublik@co.okaloosa.fl.us SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Okaloosa County Purchasing Dept Attn: Joanne Kublik 602-C North Pearl Street Crestview, FL 32536 est ws ' Mary Vaughan/MMVA has, nM ve AUTHORIZED REPRESENTATIVE 1 ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved. INSN25 raninnAy 4 The ACARD nama and Innn are racietarad marke af ACORD BID FOR MAINTENANCE OF COUNTY WARNING POINT EQUIPMENT BID OPENS: MAY 28, 2014 @ 3:00 P.M. BID #: EMS 52-14 SUBMITTED BY: Baker's CO,TUMLUMUCAU ONS [IC. MAINTENANCE OF COUNTY WARNING POINT EQUIPMENT BID #: EMS 52-14 The intent of this bid is to enter into contract with a qualified vendor to provide preventative and emergency service on the Okaloosa County Warning Point Equipment (list attached) located at 2110 P. J. Adams Parkway, Crestview, Florida, and at alternate sites listed below. The list of equipment to be maintained is listed below. Vendors are requested to state to the right of each item their price per month or quarter, as indicated for maintenance as further described under General Requirements. It should be understood that during the contract period, items to receive service may increase or decrease in quantities as the communication system is upgraded. Monthly: Radio Control Stations (11 total) - Maintenance & Repair $ _790.00 Midland Syn Tech II ORBACOM Central Processor $ 600,00 Quarterly: Radio Repeater: ters, Receivers & Microwave $1,800.00 Med 8 North Uhf narrow band (Crestview) Midland Base Tech II Med 8 South Uhf narrow band (Shalimar) Midland Base Tech II Fire North Vhf wide band (Crestview) Motorola With Microwave to Receiver Site (Laurel Hill) With Voter to Receiver Sites (Airport Rd Crestview, Holt) Fire South Vhf wide band (Shalimar) Motorola With Voter to Receiver Site Valparaiso Antenna Sweeps (4 $1,200.00 | 1 i j 2 Monthly: Radio Control Stations (11 total) —- Maintenance & Repair Midland Syn Tech II ORBACOM Central Processor Quarterly: Radio Repeaters, Voters, Receivers & Microwave Med 8 North Uhf narrow band (Crestview) Midland Base Tech II Med 8 South Uhf narrow band (Shalimar) Midland Base Tech IT Fire North Vhf wide band (Crestview) Motorola With Microwave to Receiver Site (Laurel Hill) With Voter to Receiver Sites (Airport Rd Crestview, Holt) Fire South Vhf wide band (Shalimar) Motorola With Voter to Receiver Site Valparaiso Antenna Sweeps (4) Fiber Optic Equipment and MUX gear Equipment located at Shalimar and Crestview This is the list of equipment for the Okaloosa County Warning Pont. Radio equipment: Med 9 North Med 9 South Fire North Aux Receiver Voter System Page North 4.9Ghz Fire South Voter System Aux Receiver Page South Fiber Optic equipment: Located at Midland Base Tech Il Analog Midland Base Tech Il Analog Midland Base Tech Ill P-25/Analog Midland Base Tech IIl_ P-25/Analog Motorola MSR 2000 ~=—— Analog Raytheon SNV-12 Midland Base Tech Il Analog 250 watt amplifier Radwin Microwave system Midland Base Tech I! Analog Midland Base Tech Ill P-25/Analog Raytheon SNV-12 Midland Base Tech Il Analog Midland Base Tech II Analog 250 watt amplifier Shalimar to Niceville EOC Crestview to Niceville EOC Orbacom Central Processor and 10 positions, 22 channels. Crestview Shalimar Crestview Laura Hill Holt Crestview Crestview Crestview Crestview to Laura Hill Shalimar Florosa Shalimar Valpariso Shalimar Shalimar 9. 10. 11, GENERAL REQUIREMENTS PREVENTATIVE MAINTENANCE A E. Preventative maintenance services set out in this contract will be performed during regular hours (8:00 a.m. — 5:00 p.m.} Monday through Friday. Preventative maintenance service is intended to maintain equipment in accordance with manufacturer’s specifications. Preventative Maintenance will include quarterly fixed network inspection and a comprehensive user equipment inspection, including any maintenance action. Inspection and test items include: HVAC operation and air filters Inspection of grounding system to tower, building(s), and fences UPS operation and battery operation Antenna System test RF stations system alignment and testing Repeater systems, to include voters receivers and microwave, performance check, alignments, testing AMAWNr A written report of all preventative maintenance performed with results and measurements and applicable recommendations will be forwarded to the 911 Communications Chief following the scheduled service. EMERGENCY SERVICE - Emergency service will be performed on a seven (7) days per week, twenty-four (24) hours per day basis with a one-hour call back time limit and a mutually agreeable on site time limit for repairs. Maintenance and/or repair services required for failures that are not the result of normal wear and tear are not covered by contract service, but shall be furnished on a time plus material basis. LIMITATIONS ON CONTRACT SERVICE A The term “normal wear and tear” is intended to mean: failure of the equipment to operate properly as a result of average use of the equipment under average working conditions. Normal wear and tear shall not include repairs of the equipment occasioned by such problems as, damage by fire, liquids, abusive use, an act of God, operation under abnormal conditions, tampering with the equipment, service by unauthorized individuals, or willful destruction of equipment or components thereof. This contract does not cover time expended in coordinating with the telephone company the making of repairs to any telephone/control line after it has been determined by the Company that the fault is not in the Customer's equipment that is subject to this contract. Furthermore, this contract service does not cover maintenance of the Customer owned conirol lines. This contract service does not include the modifying