Fort Walton Beach Council agenda — 09-09-2009 special — reading text

AGENDA CITY OF FORT WALTON BEACH SPECIAL MEETING September 9, 2009 5 : 00pm CALL TO ORDER PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. ACTION - DISCUSSION 2. 1 Resolution 2009 -33. Establishes Tentative Millage Rate for ad valorem taxes for the fiscal year October 1, 2009 to September 30, 2010. Synopsis: Department ofRevenue is very particular about the process to adopt, so a scriptfor the Mayor is included. ( Finance Director) 2. 2 Resolution 2009 -34. Adopts Budget for the fiscal year October 1, 2009 to September 30, 2010. Synopsis: The changes requested by Council have been incorporated, as well as revisions due to revised expense and revenue projections. ( Finance Director) 2. 3 Resolution 2009 -35. Amends Comprehensive Fee Schedule. Synopsis: Formalizes the variety offees into one comprehensive document. ADJOURNMENT Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286.0105 F.S.) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850 -833- 9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850- 833 -9925 or 1- 800 -955- 8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. City Council Special Meeting September 9, 2009  I Resolution 2009 -34 2 3 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 4 FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR CERTAIN 5 EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND 6 CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON 7 BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, s 2009 A14D ENDING SEPTEMBER 30, 2010; AND SETTING AN 9 EFFECTIVE DATE. 10 11 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON 12 BEACH, FLORIDA, 11HAT: 13 14 1. Purpose 15 Prior to the bE:ginning of a new fiscal year, the City is required to pass and adopt 16 a budget for the operation of the City government. The City held a public budget 17 meeting on August 3, 2009 to discuss the FY 2009 -10 budget. The City held a public 18 budget hearing SeptE mber 9, 2009 as required by Florida Statutes section 200.065. 19 20 2. Tentative Tax Rate 21 The City Council set the tentative tax rate at 4. 1986 mills for property assessed 22 as of January 1, 20019. 23 24 3. Adoption of Budget 25 The document entitled " City of Fort Walton Beach FY 2009 -10 Adopted Budget ", 26 dated September 9, 2009, comprises the total amount of $ 36,068, 191 for all funds 27 reported. The budget is being presented as a balanced budget whereby there are 28 sufficient revenues to offset all estimated expenditures or expenses. All budget 29 appropriations are based upon the total expenditure and /or expenses even though the 3o budget has been prepared based on line items and summarized to a categorical level. 31 32 4. Budget Amendments 33 a. The City Council may make any amendments to the adopted budget, by 34 resolution, as it may deem necessary and proper. 35 b. Budget amendments requesting additional expenditures or expenses must 36 also identify the corresponding funding source. 37 38 5. Budget Transfers 39 Budget transfers shall be accomplished pursuant to Resolution 2008 -31, adopted 4o by the City Council on August 18, 2008. 41 42 6. Debt Service 43 Debt service for the General Fund will be paid from operating revenues and /or 44 transfers from the Debt Service Fund. Debt service for the Utilities, Golf, and 45 Stormwater Enterprise Funds will be paid from operating revenues from these 46 Enterprise Funds. 12-  1 2 7. Carryovers 3 a. Projects that were not completed during the prior fiscal year are carried 4 forward as special projects and are funded with the carryover corresponding 5 appropriations of the prior year. These are commitments anticipated to be incomplete 6 as of September 30, 2009 and will be continued and made a part of the FY 2009- 10 7 budget. The document entitled " City of Fort Walton Beach FY 2009 -10 Project 8 Carryovers ", dated September 9, 2009, comprises the total amount of $ X,XXX,XXX for 9 all funds reported. 10 b. Prior year encumbrances ( open purchase orders) that were not completed 11 12 during the prior fiscal year are carried forward and are funded with the corresponding carryover appropriations of the prior year. These are commitments anticipated to be 13 incomplete as of September 30, 2009 and will be continued and made a part of the FY 14 2009 -10 budget. The document entitled " City of Fort Walton Beach FY 2009 -10 15 Encumbrance Carryovers ", dated September 9, 2009, comprises the total amount of 16 X,XXX,XXX for all funds reported. 17 18 8. Effective Date 19 This resolution shall become effective on and after October 1, 2009, 20 21 22 23 24 Adopted Mike Anderson, Mayor 25 26 27 28 Attest: Approved for form and legal sufficiency: 29 30 31 32 Helen Spencer, City Clerk Toni L. Craig, City Attorney 13-  TENTATIVE BUDGET Script for Public Hearing on Budget Mayor: State the following: The tentative budget for the City of Fort Walton Beach for FY 2009 -10 is 36, 068, 191, which is $ 469,682 or 1. 3% less than the adopted FY 2008 -09 budget. Mayor: Open the Public Hearing and ask for comments on the tentative budget. Mayor: Close the Public Hearing. Mayor: Ask for a Motion and Second for Resolution 2009 -34 to adopt the tentative budget for the City of Fort Walton Beach for the fiscal year beginning October 1, 2009 and ending September 30, 2010. Mayor: Ask for Council Discussion. Mayor: Ask for a Vote. Mayor: Upon adoption ofthe Resolution, the Mayor shall announce: The tentative budget for the City of Fort Walton Beach for FY 2009- 10 is $ 36, 068, 191 with a tentative millage rate of 4. 1986, which is 5. 35% below the rolled -back rate of 4. 4359 mills. The proposed budget is subject to a second and final public hearing that will be held here at the City of Fort Walton Beach Council Chambers on Wednesday, September 16, 2009 at 5: 30pm. 14-  rage i of L Charlotte Dunworth From: Toni Craig [tonicraig @cox. net] Sent: Saturday, August 29, 2009 9:30 PM To: Charlotte Dunworth Subject: RE: 090115 Budget Hearing Resolutions Charlotte I believe that the see resolution was approved in a different ernail_ Otherwise, the millage rate and budget resolutions and scripts are legally sufficient. Thant{ yoga. Toni L_ Craig Attorney at Law Fla Bar No 1154A4 8 50) - 243 -0 °69 www. tonicraiR. info From: Charlotte Dunworth [ mailto: cdunworth@fwb. org] Sent: Friday, August 21, 2009 10: 16 AM To: Toni Craig Subject: 090115 Budget Hearing Resolutions Hi Toni, Please review the attached millage rate and budget resolutions for the budget hearing on 9/ 9. ( The carryovers aren' t yet finalized, so the dollar amount is $ xxx.) I' ve also attached the fee schedule resolution since we usually adopt that at the first public hearing. Thanks! Charlotte Original Message---- - From: Carole Jones Sent: Thursday, August 20, 2009 3: 45 PM To: Charlotte Dunworth Subject: RE: CA control number Use 090115, Charlotte Caro le 833 -9504 cjones@fwb.org From: Charlotte Dunworth Sent: Thursday, August 20, 2009 3: 43 PM To: Carole Jones Subject: CA control number Carole, Could I please get a CA control number for the tentative millage rate and budget resolutions for the 9/ 9 public hearing? Thanks! Charlotte 8/ 31/ 2009 15-  CITY COUNCIL SPECIAL MEETING September 9, 2009 Special Meeting Agenda Resolution 2009 -35. Amends Comprehensive Fee Schedule. Synopsis: Formalizes the variety offees into one comprehensive document. Agenda Item Number: 2. 3  CITY OF FORT WALTON BEACH Memorandum DATE: September 3, 2009 TO: Bob Mearns, City Manager FROM: Brandy Wunker, Finance Director SUBJECT: Comprehensive Fee Schedule Changes 1. BACKGROUND 1. 1 On April 27, 1999, City Council adopted Resolution 99 -4 establishing a Comprehensive Fee Schedule that incorporates into one document all fees for City services and programs. Resolution 99 -4 provides for amendment of the fee schedule by Resolution of City Council. Certain fees may require adoption by Ordinance if language in the City Code requires amendment. 2. DISCUSSION 2. 1 As part of the annual budget process, staff has evaluated fee -supported services based upon the cost to provide the program or service and in consideration of fees within surrounding localities. Recommendations for fee adjustments have been incorporated into the FY 2009 -10 proposed budget. 2. 2 Attached hereto is the City' s Comprehensive Fee Schedule, a detailed listing of City services and programs with existing and proposed rates. Existing fees are stricken - through and proposed fees are underlined. Changes are summarized below: Eliminate Existing Fees 125.0g Eliminate per Ordinance 1777 ExGludes single family, duplex and FniRer- $ reeadelig(See:-i2—. 34) The purpose of this change is to eliminate the Development Review Committee fee. The DRC was abolished by Ordinance 1777 on second reading January 13, 2009. Change Existing Fees