Okaloosa County BOCC — June 7, 2016 — RFB BCC 07-16 — reading text

(whose title must appear under the signature). The official address of the partnership shall be shown below the signature. RFB GSC-9 OKALOOSA COUNTY  A bid submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature. A bid submitted by an individual shall show the Bidder’s name and official address. A bid submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form. The official address of the joint venture must be shown below the signature. All signatures shall be in blue ink. All names shall be typed or printed below the signature. The bid shall contain an acknowledgement of receipt of all Addenda, the numbers of which shall be filled in on the form. The address and telephone # for communications regarding the bid shall be shown. If the Bidder is an out-of-state corporation, the bid shall contain evidence of Bidder’s authority and qualification to do business as an out-of-state corporation in the State of Florida. State contractor license # for the State of Florida shall also be included on the bid form. 3. INTEGRITY OF BID DOCUMENTS - Bidders shall use the original Bid documents provided by the Purchasing Department and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the Bid documents if sufficient space is not available. Any modifications or alterations to the original bid documents by the Bidder, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidder wishes to propose must be clearly stated in the Bidder’s response in the form of an addendum to the original bid documents. 4. SUBMITTAL OF BID – A bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in an opaque sealed envelope plainly marked with the project title (and, if applicable, the designated portion of the project for which the bid is submitted), the name and address of the Bidder, and shall be accompanied by the bid security and other required documents. It is the Bidder’s responsibility to assure that its bid is delivered at the proper time and place. Offers by telegram, facsimile, or telephone will NOT be accepted. Note: Crestview is not a next day delivery site for overnight carriers. 5. MODIFICATION & WITHDRAWAL OF BID - A bid may be modified or withdrawn by an appropriate document duly executed in the manner that a bid must be executed and delivered to the place where bids are to be submitted prior to the date and time for the opening of bids. If within 24 hours after bids are opened any Bidder files a duly signed written notice with the County and promptly thereafter demonstrates to the reasonable satisfaction of the County that there was a material substantial mistake in the preparation of its bid, that Bidder may withdraw its bid, and the bid security may be returned. Thereafter, if the work is rebid, that Bidder will be disqualified from 1) further bidding on the work, and 2) doing any work on the contract, either as a subcontractor or in any other capacity. RFB GSC-10 OKALOOSA COUNTY 6. BIDS TO REMAIN SUBJECT TO ACCEPTANCE – All bids will remain subject to acceptance or rejection for sixty (60) calendar days after the day of the bid opening, but the County may, in its sole discretion, release any bid and return the bid security prior to the end of this period. 7. IDENTICAL TIE BIDS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality and service are received by the County for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie bids will be followed if none of the tied vendors have a drug- free workplace program. Note: For Bidder’s convenience, this certification form is enclosed and is made a part of the bid package. 8. CONDITIONAL & INCOMPLETE BIDS - Okaloosa County specifically reserves the right to reject any conditional bid and bids which make it impossible to determine the true amount of the bid. 9. BID PRICE – The bid price shall include all equipment, labor, materials, permit(s), freight, taxes, required insurance, Public Liability, Property Damage and Workers’ Compensation, etc. to cover the finished work called for. 10. ADDITION/DELETION OF ITEM – The County reserves the right to add or delete any item from this bid or resulting contract when deemed to be in the County’s best interest. 11. SPECIFICATION EXCEPTIONS – Specifications are based on the most current literature available. Bidder shall clearly list any change in the manufacturer’s specifications which conflict with the bid specifications. Bidder must also explain any deviation from the bid specification in writing, as a foot note on the applicable bid page and enclose a copy of the manufacturer’s specifications data detailing the changed item(s) with their bid. Failure of the Bidder to comply with these provisions will result in Bidders being held responsible for all costs required to bring the equipment in compliance with bid specifications. 12. APPLICABLE LAWS & REGULATIONS – All applicable Federal and State laws, County and municipal ordinances, orders, rules and regulations of all authorities having jurisdiction over the project shall apply to the bid throughout, and they will be deemed to be included in the contract the same as though they were written in full therein. 13. DISQUALIFICATION OF BIDDERS - Any of the following reasons may be considered as sufficient for the disqualification of a Bidder and the rejection of its bid: a. Submission of more than one proposal for the same work from an individual, firm or corporation under the same or different name. b. Evidence that the Bidder has a financial interest in the firm of another Bidder for the same work. RFB GSC-11 OKALOOSA COUNTY  c. Evidence of collusion among Bidders. Participants in such collusion will receive no recognition as Bidders for any future work of the County until such participant has been reinstated as a qualified Bidder. d. Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded. e. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. f. Default under previous contract. g. Listing of the Bidder by any Local, State or Federal Government on its barred/suspended vendor list. 14. AWARD OF CONTRACT - Okaloosa County Review - Okaloosa County designated Staff will review all bids and will participate in the Recommendation to Award. The County will award the bid to the lowest Bidder, and the County reserves the right to award the bid to the Bidder submitting the lowest most responsive bid with a resulting negotiated Agreement which is most advantageous and in the best interest of the County, and to reject any and all bids or to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiated Agreement that is in its best interest and its decision shall be final. Okaloosa County reserves the right to waive any informalities or reject any and all bids, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this bid and to accept the bid that in its judgment will best serve the interest of the County. Okaloosa County specifically reserves the right to reject any conditional bids and bids those which make it impossible to determine the true amount of the bid. Each item must be bid separately and no attempt is to be made to tie any item or items to any other item or items. 15. PAYMENTS – The Bidder shall be paid upon submission of invoices and approval of acceptance by Okaloosa County Board of County Commissioners, Finance Office, 302 N. Wilson St., #203, Crestview FL 32536, for the prices stipulated herein for articles delivered and accepted. Invoices must show Contract #. 16. DISCRIMINATION - An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 17. PUBLIC ENTITY CRIME INFORMATION - Pursuant to Florida Statute 287.133, a Bidder may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold RFB GSC-12 OKALOOSA COUNTY  amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 18. CONFLICT OF INTEREST - The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All Bidders must disclose with their bids the name of any officer, director, or agent who is also a public officer or an employee of the Okaloosa Board of County Commissioners, or any of its agencies. Furthermore, all Bidders must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches. Note: For Bidder’s convenience, this certification form is enclosed and is made a part of the bid package. 19. REORGANIZATION OR BANKRUPTCY PROCEEDINGS – Bids will not be considered from Bidders who are currently involved in official financial reorganization or bankruptcy proceedings. 20. INVESTIGATION OF BIDDER – The County may make such investigations, as it deems necessary to determine the stability of the Bidder to perform the work and that there is no conflict of interest as it relates to the project. The Bidder shall furnish to the Owner any additional information and financial data for this purpose as the County may request. 21. AUTHORITY TO PIGGYBACK - All Bidders submitting a response to this Request for Bid agree that such response also constitutes a bid to all governmental agencies under the same conditions, for the same contract price, and for the same effective period as this bid, should the Bidder feel it is in their best interest to do so. Each governmental agency desiring