Okaloosa County School Board — Regular Meeting, February 24, 2025 — reading text

Recommended Action : Motion to approve the Committee's recommendation to award ITB 25-04 District Wide - Athletic Field Services to Rotolo Consutants, Inc. The three (3) year contract is effective March 1, 2025, through February 29, 2028. Public Content Request approval of the Committee's recommendation to award ITB 25-04 District Wide - Athletic Field Services to Rotolo Consutants, Inc. in the amount of $91,466.71. The contractor will be responsible for providing all required labor, materials, services, skills, supervision, tools, and equipment necessary for the treatment of athletic fields. This includes the elimination of mole crickets and weeds from playing surfaces as well as improving the appearance of the grass. Funds will be paid from General Fund, Project 2099 Stadium & Athletic Field. The three (3) year contract is effective March 1, 2025, through February 29, 2028. Copies of the award tabulation, bid, and Addendums 1, 2 & 3 are attached. For additional information, please contact Robert McElroy, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 25-04 TAB.pdf (113 KB) ITB 25-04 DISTRICT WIDE - ATHLETIC FIELD SERVICES.pdf (9,343 KB) ITB 25-04 Addendum 1.pdf (560 KB) ITB 25-04 Addendum 2.pdf (214 KB) ITB 25-04 Addendum 3.pdf (215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.11 Renewal of ITB 22-14 Band Instruments - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the renewal of ITB 22-14 Band Instruments - District Wide, effective March 29, 2025, through March 28, 2026. Public Content Request approval to renew ITB 22-14 Band Instruments - District Wide. The awarded vendor is Playground Music Center and the contract will be used as needed, based on fixed pricing. Funds will be paid from Capital Fund, Project 2393 Band Instrument Replacement, and the contract is effective March 29, 2025, through March 28, 2026. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS FOR ITB 22-14.pdf (512 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.12 Renewal of ITB 22-12 Fuel - Gasoline & Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 22-12 Fuel - Gasoline & Diesel, effective March 12, 2025 through March 11, 2026. Public Content Request approval to renew ITB 22-12 Fuel - Gasoline & Diesel. The awarded vendor is Mansfield Oil Company of Gainesville, Inc. and the contract will be used as needed for the purchase of gasoline and diesel fuels, based on per gallon fixed markup/discount to OPIS Average Weekly Rack price, and the contract is effective March 12, 2025 through March 11, 2026. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Renewal Documents for ITB 22-12.pdf (638 KB) ITB 22-12_TAB.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Service Agreement #25-118 Dr. Dana Stephens, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,000.00 Budgeted : Yes Budget Source : Federal Fund, Project 1488 DoDEA Engage ($9,000.00), and Project 3488 DoDEA Engage 2.0 ($12,000.00) Recommended Action : Motion to approve Service Agreement #25-118 between Dr. Dana Stephens, and The School Board of Okaloosa County, Florida, on behalf of Curriculum Department, in an amount not to exceed $21,000.00, effective February 24, 2025, through October 31, 2025. Public Content Request approval of Service Agreement #25-118 between Dr. Dana Stephens, and The School Board of Okaloosa County, Florida, on behalf of Curriculum Department, to provide third-party evaluation services. Services shall include: (a) formal data collection on student test scores and grades; and (b) informal discussion/focus groups with educators, parents, students, and community-based educational organizations. The Provider will be paid $7,000.00 for phase one and $14,000.00 for phase two evaluations, for a total contract amount not to exceed $21,000.00. Funds will be paid from Federal Fund, Project 1488 DoDEA Engage ($9,000.00), and Project 3488 DoDEA Engage 2.0 ($12,000.00). The Agreement is effective February 25, 2025, through October 31, 2025, a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments Curriculum Dept SA #25-118 Dana Stephens.pdf (628 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 Amendment to Service Agreement #25-90 850 Therapy, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,720.00 Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant Speech Recommended Action : Motion to approve the Amendment to Service Agreement #25-90 850 Therapy, LLC, for an addition of SLPA position, for an additional 540 hours, based on $68.00 per hour, for an additional total of $36,720.00, effective through June 30, 2025. Public Content Request approval to amend Service