Okaloosa County BOCC — September 2, 2014 — Task order approval form C12-2007-TDC - 151

~ he, -~ WweEVD TASK ORDER APPROVAL FORM CONTRACT #: €12-2007-IDC TASK ORDER #: 151 TASK ORDER AMOUNT: $110,235 OFFERED BY CONSULTANT: Peter Mayer Advertising FIRM'S (Doone Jarhens es Geiger we TATIVE'S PRINTED NAME SONAR CFO 8/11/14 TITLE DATE RECOMMENDED FOR APPROVAL (Department Director) LE Colmbe— SIGNATURE Tiy)? DZ TITLE ache DATE 4 bie COUNTY ADMINISTRATOR (if applicable) Pally DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) e $25,000 or less approved by Purchasing Director e Between $25,001 and $50,000 approved by Purchasing Director and County Administrator « tn excess of $50,000 approved by the Board. PURCH G etalon loam Bfae4 4 DATE CHAIRMAN (if applicable) DATE TOURIST DEVELOPMENT DEPARTMENT ATTORNEY APPROVAL FORM CONTRACTOR NAME: PETER MAYER ADVERTISING CONTRACT #: C12-2007-TDC TASK/PURCHASE ORDER #: 151 FY15 SMP Group Packages TASK/PURCHASE ORDER AMOUNT: NOT TO EXCEED $110,235' I have reviewed the above-referenced task/purchase order and find it to be in compliance with the terms of the contract, Tourist Development Department Operations & Procedures Manual, the Okaloosa County Purchasing Manual and applicable local, state and federal laws, rules and regulations. (Initial applicable authorization) Lt This approval authorizes the goods/work described in the attached Task or Purchase Order to be performed or acquired. This approval authorizes the goods/work described in the attached invoice(s) to be processed for payment. APPROVED AS TO FORM AND LEGALITY: Ss > L OSHIBAKA TDD ATTORNEY & | (2 | 1Y DATE *The Agency’s authorization to purchase media as stated in this Task Order is contingent upon receiving fully- executed Sole-Source Forms and Conflict of Interest Disclosure Forms/Certification from the Agency. Payments under this Task Order shall not be issued without the necessary form(s). Task Order 151 August 8, 2014 FY15 SMP Group Packages Pass Through Costs BACKGROUND & PROJECT ASSIGNMENT Okaloosa County, through Okaloosa County Tourist Development Department (hereafter referred to as “Client”) has asked Peter Mayer (hereafter referred to as “Agency”) to develop a new project - a series of groups-targeted packages to run in various media as part of the FY 2014-15 Strategic Marketing Plan adopted by the BCC on August 19, 2014. The project will run from October 2014 through September 2015 and will consist of paid media as well as advertising tactics to support it. This task order reflects the Paid Media hard (pass through) costs for the campaign as noted on page 17 of the contract. Agency fees for related media planning (TO 98) and media purchasing and reporting (TO 142) for the campaign have been provided in previous task orders. The County approved the FY 2014-2015 Strategic Marketing Plan on August 19, 2014, which included a line item for Media Campaign (Fall/Winter, Christmas, Snowbird, Spring/Summer, Non-Seasonal/Niche, Groups, Meetings/Conventions) in the amount of $1,914,775. 1 ACTIVITIES & DELIVERABLES 1. Fulfillment of a Client approved Media Plan/Recommendations, which includes: The Knot $8,500 Southern Bride $6,050 Southern Weddings $8,875 Birmingham Bridal Directory $3,000 Atlanta Weddings $3,340 Military Reunions $8,000 Sports Destination $7,300 Sports Planning Guide $1,295 SportsEvents $3,000 SportsTravel $5,370 Canadian Motorcoach Association $2,250 GSAE-TV $2,025 FSAE $2,850 Tallahassee SAE $1,950 LSAE $2,750 ACAE $900 Integrated Hospitality Sales Solutions $15,000 Group Travel Leader $3,600 Group Travel Directory, Reunion Market Workbook $2,290 Peter Mayer Okaloosa TDD Page 4 Confidential 1111242v2 _ Task Order 151 August 8, 2014 “ FY15 SMP Group Packages Pass Through Costs Red Hot Celebrations $1,250 American Bus Association $6,000 Florida Motorcoach $850 Alabama Motorcoach $2,300 Religious Travel Directory $2,290 Going On Faith $3,600 Small Market Meetings $3,600 Ad Serving Fees (Sizemek) $2,000 Total $110,235 2. Media packages negotiated by the agency may include print, email blasts, online banners, and/or other non-print advertising components. 3. In accordance with Contract #C12-2007-TDC, the Agency has attached single source and conflict of interest forms for Client review. 4. Invoice reconciliation and proof of advertising materials to support all invoices, as noted in the Inclusions section of this document and the contract pages 2 and 17. Inclusions: e No invoice will be approved unless a copy of the actual invoice from the vendor accompanies the invoice reflecting the acquisition of goods/services. e Agency to submit copies of effective contracts, insertion orders, recapitulation of credits and debits affecting previously submitted statements or invoices and substantiating bills, and tear sheets, with support materials or other proof of publications for invoices presented for payments. e All make-good placements for media placements specific to this campaign will run within the campaign period prior to the campaign end date unless otherwise noted in written approval from the Client. e All artwork, photography, design, layout, production materials, websites, domain names, etc., created by, and all rights acquired by the Agency for the Client will become property of the Client upon acceptance, subject to any third party, rights and the Agency’s ownership of any Code. Exclusions: e None 2 COST The cost of this Task Order is not to exceed $110,235. Agency is authorized to purchase such media on behalf of the Client and proceed with executing the activities set forth in this Task Order. 3 BILLING Client will be billed in accordance with Contract # C12-2007-TDC. Peter Mayer Okaloosa TDD--'Page 2 Confidential 1111242v2 Task Order 151 August 8, 2014 FY15 SMP Group Packages Pass Through Costs 4 GENERAL ASSUMPTIONS The following are general assumptions about the project that affect the timing, scope or cost of the project. The above assumes: e Timely delivery of any required documentation from the Client e Client will make available appropriate personnel and decision-makers for attending scheduled workshops and meetings for reviews and approval so immediate consensus can be reached e Client will conduct timely reviews and provide consolidated feedback and written approvals on a timely basis based on an agreed-upon schedule e Delays in Client reviews may extend timing and add risk to the final delivery 5 CONTACT INFORMATION Ellen Kempner, Management Supervisor/Vice President 504.210.1217 kempnere@peteramayer.com Michelle Clarke, Account Supervisor 504.210.1287 clarkem@peteramayer.com James Geiger, Chief Financial Officer 504.210.1263 geigerj@peteramayencom | \ 6 AGENCY SIGNATURE\ Peter Mayer: \ Jon Date: >| lly, Peter Mayer Okaloosa TDD-- Page 3 Confidential 1111242v2 SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) ltem Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: XO Group (The Knot.com) Vendor's Address: 11106 Mockingbird Drive, Omaha, NE, 68137 Vendor's Telephone No.: 888-869-5319 Point of Contact: Theresa Ngumi Sole Source Justification: The Knot is America’s leading wedding brand, reaching 8 of 10 engaged couples each year; destidation eddings is a target groun in the 204 4/2015 Strategic Marketing Plan adopiéd by TDC & BCC A ; 08/01/2014 Slirfry Pa f Requesting ae aia Signature Dafe REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No:: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: x, £— Disapprove: Amount of Purchase: Date: A . c anal S/22 (EE Purch¢sing Director Signature Date ! Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected! officials(s}, or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” {a county employee, elected official, or agency is also associated with your business}, or "no". If yes, give person(s) name(s) and position(s) wifh your business. YES NO NAME(S) POSITION(S) FIRM NAME: The Kns\ Weddk rdaes XO QrooP BY (PRINTED): Bhonrcks | Holerlanme BY (SIGNATURE): En br LA hay? TITLE: Oe poo nk Ge aa oye - Fionde DATE: 7 Hh | {ie ADDRESS: WNOk Hocvungoe i | Osalrc, NeGackea be)37/ 3 2 D0 -BUB- 4A SS PHONE NO. RBS - 33> SIS |sco SUS E-MAIL Bhonck \ @the knot, COW SINGLE SOURCE PURCHASE DATA SHEET Date: 3/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Depariment's Suggested Vendor: Southern Bride Vendor's Address: 6263 Poplar Avenue, Suite 335, Memphis, TN, 38119 Vendor's Telephone No.,: 901-761-1505 Point of Contact: Lindsay Wolfe Sole Source fusiificaio : Distribution caters to geographic area of primary feeder markets; brides are a target group of the 2014/201 Strategic Marketing Plan adopted by TDC and BCC. \ a iy osoio1 fed) o Requesting sao Signature Bate’ EVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: AE Disapprove: Amount of Purchase: Date: Zaustoleaal Qf22}h1éL Purchasing Director Signature Dale ! Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining ony possible conflict of intérast. all bldden/proposers, must disclose Fahy Okaledsa Board af County Commissioner, employee(s), elected officials(s}. or if any of its agencies is ako.an ownér, corporate officer. agancy. employes, etc:, of their business. Indicate. either_"yes’ (a county employee, elected official, or agency is ake aésociated with your business}, or "no". If yes, give person(s) names) and pasttion(s} with your business, + =: ae NOX . NAMETS) POSITION(S) NONE _ FIRM NAME; BY (PRINTED): BY (SIGNATURE}: TITLE: DATE: duly 2.2004 ADDRESS: $243 Poplar Ave, Ste'335- _.Memphis, TN 38119: PHONE NO, 901.781.1505 E-MAIL SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Deparfment/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: Southern Weddings Vendor's Address: 20028 Boyd, Chapel Hill, NC, 27517 Vendor's ae No.; 919-590-4028 Point of Contact: Emily Thomas f Sole Source Justification: Majority of readers grew up the in the South and are therefore likely to marry in the South; partnershiup with Southern Living extends reach. , yj \ NZ os012014 KWH Requesting Department Head Signature Date ¢ REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: YE Disapprove: UO Amount of Purchase: Date: 26 toleak pyl22 | 4 Purchaging Director Signature Ddte Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s}, or if any of its agencies is also an owner, corporate officer, agency, employee, eic., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s} with your business. YES NO x NAME(S) POSITION(S) FIRM NAME: Southern Living dba Southern Weddings BY (PRINTED): Jennifer $. Hedges S parked > Hales BY (SIGNATURE): THLE: Integrated Account Manager DATE: 8/13/2014 ADDRESS: 2100 Lakeshore Drive Birmingham, Alabama 35209 PHONE NO. (214) 523-4005 E-MAIL Jenny.hedges@timeinc.com SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: Birmingham Bridal Directory Vendor's Address: P.O. Box 550339, Birmingham, AL, 35255 Vendor's Telephone No.: 205-939-0416 Point of Contact: Shiree Cooper Sole Source Justitication: Highest-circulation directory in this primary feeder market, weddings are a target group in the An 5 Strategic Marketing Plan adopted by TDC and BCC. WAN EZ Lik be 08/01/2014 LLL2, Ay Requesting Depart ent Head Signature — Bate / REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: Oy mes Disapprove: O Amount of Purchase: Date: 1 tolmak B/22| [4- Purchasing | Director Signature Ddte Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, musi disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials{s), or if any of its agencies is also an owner, corporate officer, agency, employee, eitc., of their business. indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. Hf yes, give person(s) name(s) and position(s) with your business. YES NO ie NAME(S) POSITION(S) FIRM NAME: Rirmingha ws yvla | Direcory, BY (PRINTED): Shivee’ lo oper Y (SIGNATURE): > ° TITLE: Ves. DATE: I age 4 ADDRESS: PO Bsxt 250.3357 . By La Lie hues Pl BERKS PHONE NO. LOS - 439. OWE E-MAIL Shivee/icEe L2H dS, pling. OPez SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.:; 504.581.7191 Depariment/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: Atlanta Weddings Vendor's Address: 260 Peachtree Street, Suite 300, Atlanta, GA, 30303 Vendor's Telephone No.: 404-527-5500 Point of Contact; Sunday O'niell Leek Sole Source Justi = Top publication in this primary feeder market; weddings are a target group in the 2014/2015 Strategic Marketing Plan adopted by TDC and BCC. ALA f 08012014 PY 2 f/f Date’ ” Requesting Department Head Signature REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: A Disapprove: Amount of Purchase: Date: cle, 2 ale @/22/| 4 Purchasing Director Signature Date ! Revised ~ 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of Interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s}, or if any of its agencles ls also an owner, corporate officer, agency, employee, etc., of thelr business. Indicate either “yes" (a county employee, elected official, or agency is also associated with your business}, or "no". If yes, give person(s} name(s} and position(s} wiih your business. YES NO x NAME(S) POSITION(S) FIRM NAME: Arcana Maori ne. BY (PRINTED): CQARCETT Heagedein By (SIGNATURE): AAP FSU or TITLE: EP Poverisine Bs CEC TOR DATE: AUGUST ty 20LY ADDRESS: 260 FEACHTREG GST, Suite 209 ATLANTA, GA 30503 PHONE NO. 44O4¥-S29- CVG E-MAIL GHEABERLIN a AT CANTAMAGATINE. ConA SINGLE SOURCE PURCHASE DATA SHEET Date: 8/07/2014 PR No.: Requestor: Peter Mayer Phone No,; 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: Reunions Magazine (Military Reunions) Vendor's Address: 929 E. Townsend Street, Milowaukee, Wi, 53212 Vendor's Telephone No.: 414-263-4567 Point of Contact: Edith Wagner Sole Source/Justfication: Only publication for those organizing military reunions, which is a target group in the 2014/2015 Strategic Marketing Plan adopted by TDC and BCC. ~ LE. EZ oso — SZ /¢/ S 7 / iY = Requesting Departh¥nf Head signature Bate REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Coniact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: P= Disapprove: S, Amount of Purchase: Date: 2[Z2_| qe Purch Date Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose lf any Okaloosa Board of County Commnissioner employee(s), elected officicils(s), or if any of its agencies is also an owner corporate officer agency, employee, etc. of their business. indicate elther “yes” (a county employee, elected official, or agency is also associated with your business), or“no" If yes, give person(s) name(s) and position(s) with your business. b(n NO x NAME(S) POSITION(S) FIRM NAME: Reunions Magazine, Inc. BY (PRINTED): Edith Wagner oe BY (SIGNATURE): ZL TITLE: Owner RIGHT PubIsher/eetor DATE: duly 17, 2014 ADDRESS: Billing: PO Box 11727, Milwaukee WI 53211-0727 Street: 929 E Townsend Street, Milwaukee WI 59212 PHONE NO. 414-263-4567 E-MAIL editar@reunionsmag.com SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.; 504.581.7191 Depariment/Division: _Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: Sports Destination Management (Due North Media) Vendor's Address: 105 Owens Parkway, Suite C, Birmingham, AL, 35244 Vendor's Telephone No.: 800-899-2676 Point of Contact: Gary Andrich Sole Source Justification: Highest circulation publication within sports category; reaches sports event managers and organizers (amateur - professional, youth - adult) aK RL hot 08/01/2014 ES/* Vi Requesting Depa mént Head Signature Bate / REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: Ze Disapprove: Amount of Purchase: Date: Purchasing Director Signature Date Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee. etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. if yes, give person(s) name(s) and position(s) with your business. YES NO x : NAME(S) POSITION(S) FIRM NAME: bur Nowy Comsveriwle Ie.. BY (PRINTED): Sven Ob. Swe ure. BY (SIGNATURE): Kell !. a = TITLE: es SENT DATE: Sli 24 ADDRESS: log Owans PTA Some C Bhan, Ac S85344 PHONE NO, Zes- WS4-4894 E-MAIL sswoger @ dvenerthmedia coe, SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: _Tourist Development Department (TDD) ltem Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: Covey Communications/Sports Events Vendor's Address: 2001 W. ist Street, Gulf Shores, AL, 36542 Vendor's Télephone No.: 251-968-5329 Point of Contact: Shellie Kichler Sole Source Justification: Dedicated to group planners of amateur sporting events; sports marketing is an emerging niche, so néed coverage in major publication. j, Wy x KE hate os01/2014 6 [fe f/f Requesting Departmeht/Head signature Bate/ REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: ao) Disapprove;: Uw Amount of Purchase: Date: ZhrsHlp ral @/22 (4 PurcHasing Director Signature Date Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer. agency, employee, etc., of their business. Indicate efther “yes" (a county employee, elected official, or agency is also associated with your business}, or "no", If yes, give person(s} name(s) and position(s} with your business. YES No_po NAME(S) POSITION(S) FIRM NAME: pve Cermmuniea dt 00s S Events Wedia Group BY (PRINTED): Sneliie. Kichles BY (SIGNATURE): Obedhar Xs TITLE: ' C of S DATE: "1 2. | \M4 ADDRESS: 200\ Wear ley Br PHONE NO. 2&i- Wok $329 E-MAIL SINGLE SOURCE PURCHASE DATA SHEET Date: 3/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: Sports Travel (Schneider Publishing) Vendor's Address: 11835 W. Olympic Blvd., 12th floor, Los Angeles, CA, 90064 Vendor's Telephane No.: 310-577-3700 Point of Contact:_Yvonne Garcia Sole Source Justification: Designed to serve group organizers of sporting events of all types and levels; sports marketing is an emerging niche, so need coverage in major publication. LOL. 08/01/2014 ue z, A nN Requesting Deparime Mead Sig Io Bate/ REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.:: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: Ae Disapprove: (wy Amount of Purchase: Date: <AAL Hols al 6/22] Ik Purchasing Director Signature Date Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/propesers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or If any of its agencies is also an owner, corporate officer, agency, employee, efc,, of thelr business. Indicate either "yes" (a county employee, elected official, or agency Is also associated with your business), or'no”. If yes. give pefson(s) name(s) and position(s) with your business. YES. vo sf NAME(S) POSITION(S) FIRM NAME: eh ntide Fiblicine, Company] BY (PRINTED): _Wonne Garvan * Let BY (SIGNATURE): TITLE: Aa x7 DATE: | 4 7 ADORESS: NEST. PHONE NO. E-MAIL SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No. ; 504.581.7191 Department/Division: Tourist Development Department (TDD) ltem Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: Florida Society of Association Executives Vendor's Address: 2410 Mahan Drive, Tallahassee, FL, 32308 Vendor's Telephone No.: 850-222-7994 Point of Contact: Sue Damon Sole Source Justifica jon: The official state organization for association executives, which is a target group in the ao14idts Strategic Marketing Plan adopted by TDC and BCC. LO WAN 5& 0801/2014 Ff SLEW A v4 Requesting Pepartmen'|Head Signature Date REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: 4 Disapprove: Amount of Purchase: Date: a ro OPA IE Purehgsing Director Signature Dute ° Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of tts agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business}, or "no". If yes, give person(s} name(s) and position(s) with your business. YES. NO NAME(S) POSITION(S) FIRM NAME: BY (PRINTED): BY (SIGNATURE): TITLE: Ww iiods DATE: Nats A Lo \4 ADDRESS: ZAC Mono Dw. Soke L Te ornasser, 1G. _BIT3OA PHONE NO, @svyn22- Aen E-MAIL SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Pian TO#151 Requesting Department's Suggested Vendor: LSAE (Naylor, LLC) Vendor's Address: 5950 NW ‘st Place, Gainesville, FL, 32607 Vendor's Telephone No.: 800-879-6041 Point of Contact: Kevin Filion Sole Source Justification: The official state organization for association executives, which is a target group in the 2014/201&\Strategic Marketing Plan adopted by the TDC and BCC. Qf 08/01/2014 hel) Y Requesting aa Signature Bate ’ REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Vendor #2 Contact: Vendor #3 Contact: Phone No:: Phone No.: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: F Disapprove: O Amount of Purchase: Date: bu tolerable Af22/I¢ Purchasing Director Signature Date & Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, eic., of their business. Indicate either “yes" (a county employee, elected official, or agency is also associated with your business), or "no". If yes, give person(s) name(s) and position(s) with your business. YES NAME(S) POSITION(S) FIRM NAME: BY (PRINTED): ciel _ WV MAU BY (SIGNATURE): UMA Waddie TILE: DATE: ADDRESS: PHONE NO. E-MAIL SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Depariment/Division: _Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: Integrated Hospitality Sales Solutions, Inc. Vendor's Address: 220 Water Way, Miami Beach, FL, 33141 Vendor's Telephohe No.: 305-866-0748 Point of Contact: David Green Sole Source Justification: Specifically services the hospitality industry for lead generation as part of the groups campaign \dentifiey in the 2014/2015 Strategic Marketing Plan adopted by TDC and BCC. \ IF . ute 08/01/2014 Sy /., /p oY 7 Dofe / Requesting Pepanment ead Signature - REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contaci: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: A Disapprove: Amount of Purchase: Date: @/22/ 14 Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possibile conflict of interest, alll bicclers/proposers, musi disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. indicate either “yes” (a county employee, elected official, or agency is also associated with your business}, or "no". If yes, give person(s) name(s} and position(s) your business. YES NO NAME(S) POSITION(S) FIRM NAME: DAV SS BY (PRINTED): (\ BY (SIGNATURE): yy TLE: ace Y r- | Wecoc si DATE: “(\t9 ohh rote Ela 3344 ADDRESS: $600 CLL ays AN (vii Seah Fla 33/4 PHONE NO. AOS NGE Onuyey’ [ E-MAIL OG (LiceV ASW ye SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: American Bus Association Vendor's Address: 437 D Street, Unit 2F, Boston, MA, 02210 Vendor's Telephone No.: 617-213-0456 Point of Contact: _Lisa Tangney Sole Source Justification: Industry leader for motorcoach and tour operators in the US and Canada. Dn L2G harle 08/01/2014 Elle hed A Requesting Departrvient i Signature Bate’ REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No:.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: fE Disapprove: U Amount of Purchase: Date: 20n. tobral P22) 14. Purchasihg Director Signature Dite Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conilict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials{s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes" {a county employee, elected official, or agency is also associated with your business}, or "no". If yes, give person(s) name(s) and position(s) with your business. YES. NO K NAME(S) POSITION(S) FIRM NAME: “the fonly Company BY (PRINTED): Lion Tananey BY (SIGNATURE): LAS TAnkbaer, TITLE: Sony Aunsronbaet— DATE: Sliz\iy | ADDRESS: US4t by Geet Vait Ze Bostan MA 02210 PHONE NO, (Git) 21% -04SL E-MAIL ap @ pohiyco. on SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: _The Group Travel Leader Vendor's Address: 301 East High Street, Lexington, KY, 40507 Vendor's Telephone Nb.: 888-253-0455 Point of Contact: Kelly Tyner \ \ Sole Source Just : Group travel industry's most trusted resource; group planners are a target group in the 2014/2015 Stra’ we keting Plan adopted by Yt and BCC. \. None LES Le nat 08/01/2014 Eid x [4 Requesting Department Hepa sia Signature Ddte REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: fe Disapprove: C/ Amount of Purchase: Date: AA otalmale 6/22] 14 ing Director Signature Ddte Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 SINGLE SOURCE PURCHASE DATA SHEET Date: 8/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Depariment/Division: _Tourist Development Department (TDD) Item Description: 2014/2015 Media Plan TO#151 Requesting Department's Suggested Vendor: _Going on Faith Vendor's Address: 301 East High Street, Lexington, KY, 40507 Vendor's Telephone No.: 888-253-0455 Point of Contact: Kelly Tyner Sole Source Justification: The resource for faith-based travel around the world; religious organizations are a target group inthe 2014/2015 Strategic Marketing Plan adopted by TDC and BCC. Vea KLE osoti2014 —§ ES LEY Requesting Department Head Signature Date L seceneenceeeneeeee |aceossrnnensneenneenntesessnneesnneantrontenussausssarsantensussiensnensrenreneretorens REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: AE Disapprove: Co Amount of Purchase: Date: Zon Sealen ak P/oz | Zp Puréhasing Director Signature Date / Revised ~ 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 i CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencies is also an owner, corporate officer, agency. employee, etc., of their business. indicate either “yes” {a county employee, elected official, or agency is also associated with "| If yes, give person(s) name(s) and position(s) with your business. your business), or “no”. YES NO NAME(S) POSITION(S) _ . . Haat, FIRM NAME: The Group Trade Leade- Ae. ( The Grove TAotet Loader BY (PRINTED): Ke Lil SPriace é tet eee ce) er BY (SIGNATURE): lle, “Taal a TITLE: birelscee of Sales + Hank os £ DATE: F/ 3 My ADDRESS: 30) Eact Hi cl Ct. Lexing ton) ; Ky Hoso7 PHONE NO, &&E- AS3- 0YSE™ E-MAIL Ke) ly (2 Group tau) «| [eader. Cop SINGLE SOURCE PURCHASE DATA SHEET Date: 98/01/2014 PR No.: Requestor: Peter Mayer Phone No.: 504.581.7191 Department/Division: _Tourist Development Department (TDD) litem Description: 2014/2015 Media Plan TO#XX Requesting Department's Suggested Vendor: Small Market Meetings Vendor's Address: 301 East High Street, Lexington, KY, 40507 Vendor's Telephone No.: 888-253-0455 Point of Contact: Kelly Tyner Sole Source Justification: America's only magazine dedicated to smaller group meeting destinations outside the country's largest cities. \ KR SE oso1neia ° feXr f LY Requesting D eee Head Signature Date REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Coniact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Manager Comments: Purchasing Services Manager Signature Date - PURCHASING MANUAL - SINGLE SOURCE DETERMINATION Comments: Approve: p= Disapprove: Amount of Purchase: Date: Bf 22 [14 Purchasing Director Signature Bate / Revised — 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 19 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s). elected officials(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” {a county employee, elected official, or agency is alsa associated with your business), or “no”. If yes, give person(s} name(s} and position(s) with your business. Le ~ YES NO NAME(S} POSITION(S) FIRM NAME: Piodeer Pu& Lishsne (mu aca 2c Ssaral] Har ax Meakin a BY (PRINTED): ety lve BY {SIGNATURE}: ly Ton _—— . TITLE: Direl sco’ of Cale + Na Wicxing ) DATE: eis Ln ADDRESS: 30; Eaot Hick (+. Lixin ctos _ KY Yoso7 PHONE NO. fbb -— 35 —S/2€& E-MAIL | ally (? Gcouptrase leader. bo