Okaloosa County School Board — Workshop Meeting, May 5, 2022 — reading text

extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 5, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2022-2023, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Safe-Chek FY 2022-2023.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Renewal of RFP 17-01 External Independent Auditing Services Contract and the Letter of Engagement for the Okaloosa County School Board Financial Statement and Supplemental Information Audit for the Year Ended June 30, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 5, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $80,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of RFP 17-01 External Independent Auditing Services contract awarded to Carr, Riggs & Ingram, LLC., for two additional years per the terms of the current contract, the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, LLC., for the Okaloosa County School Board Financial Statement and Supplemental Information Audit for the Year Ended June 30, 2022. Public Content On May 22, 2017, the School Board approved the award of RFP 17-01 External Independent Auditing Services to Carr, Riggs & Ingram, LLC. The contract awarded was to perform the Independent Audit of Okaloosa District Schools Financial Statement and Supplementary Information Audit for Fiscal Years Ending 2017, 2019, and 2020 with the option to renew the contract for two additional years. The purpose of this item is to request approval to renew the professional auditing services contract with Carr, Riggs & Ingram, LLC., to perform the Financial Statement and Supplemental Information Audit for two additional years and to request approval of the Letter of Engagement for Fiscal Year Ending June 30, 2022. The fee remains at $80,000, consistent with previous years and the final audit will be delivered to the School Board no later than January 31, 2023. File Attachments Okaloosa School District 2022 Engagement Letter.pdf (317 KB) DOC_20220419154153.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of RFP 17-02 Internal Accounts Auditing Services Contract and the Letter of Engagement to Audit School Internal funds for the Year Ended June 30, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 5, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Funds – Fixed Charges – Project 9015 Recommended Action : Motion to approve the renewal of RFP 17-02 Internal Accounts Auditing Services contract awarded to Carr, Riggs & Ingram, LLC., for two additional years per the terms of the current contract the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, LLC., to audit School Internal Funds for Year Ended June 30, 2022. Public Content On May 22, 2017, the School Board approved the award of RFP 17-02 Internal Accounts Auditing Services to Carr, Riggs & Ingram, LLC. The contract awarded was for the performance of the School Internal Funds Audit for fiscal years 2016-2017 through 2020-2021 with the option to renew the contract for two additional years. The purpose of this agenda item is to request approval to renew the professional auditing services contract with Carr, Riggs & Ingram, LLC., to perform the School Internal Funds Audit for two additional years and to request approval of the Letter of Engagement for Fiscal Year Ending June 30, 2022. The fee remains at $70,000, consistent with previous years and will be delivered to the School Board no later than October 31, 2022. File Attachments Okaloosa School District Internal Funds 2022 Engagement Letter.pdf (301 KB) DOC_20220419154153.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid: ITB 22-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 5, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : May 09, 2022 Absolute Date : May 09, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITB 22-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools, effective through April 4, 2023. Public Content Request approval to tag on with ITB 22-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools. The contract was awarded to Sport Surface Pros, LLC, and Stewart Tennis & Fencing, Inc., based on fixed prices, and will be used as needed basis. The contract is effective through April 4, 2023, and a copy of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD DOCUMENTS.pdf (1,388 KB) Consent Our