Okaloosa County School Board — Workshop Meeting, December 9, 2021 — reading text

Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $82,337.00 Budgeted : Yes Budget Source : Federal Funds, Project 2407 Carl Perkins - Postsecondary Recommended Action : Motion to approve the purchase of equipment from ConsuLab Educatech, Inc. in the amount of $82,337.00, for Okaloosa Technical College. Public Content Request approval to purchase equipment from ConsuLab Educatech, Inc. in the amount of $82,337.00. This is a sole source purchase through 6A-1.012(12)(d), and funds will be paid from Federal Funds, Project 2407 Carl Perkins - Postsecondary. A copy of the quote is attached. For additional information, please contact Kelly Hayes, Director, Okaloosa Technical College at (850) 833-3500. File Attachments CONSULAB DOCUMENTS.pdf (1,181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Amendment to Service Agreement #22-05 Kelsey Marlow, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,600.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve the Amendment to Service Agreement #22-05 between Kelsey Marlow and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School, for an amended total amount not to exceed $12,600.00, effective through June 30, 2022. Public Content Request approval of the Amendment to Service Agreement #22-05 between Kelsey Marlow and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School. Beginning in January 2022 the Provider will be paid up to $1,300.00 per month in Clinician fees for up to six months, for an amended total of $10,200.00. Also, beginning in January 2022, the Provider will be paid $50.00 per hour for any additional choreography/routines/tryouts for an amended total of $2,400.00. The amended total contract amount not to exceed is $12,600.00, an increase of $7,200.00, and effective through June 30, 2022. All other terms and conditions of the original Service Agreement shall remain in full force and effect. Copies of the Amendment and Service Agreement are attached. For additional information, please contact Bradley Parks, Band Director, Choctawhatchee HS, at (850) 833-3614. File Attachments AMENDMENT TO SA# 22-05 KELSEY MARLOW.pdf (305 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Service Agreement #22-90 Mary Jeter, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Internal Funds, Chorus Recommended Action : Motion to approve Service Agreement #22-90 between Mary Jeter and The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School, in an amount not to exceed $5,000.00, effective December 14, 2021, through May 20, 2022. Public Content Request approval of Service Agreement #22-90 between Mary Jeter and The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School, to provide Vocal Instruction and Accompanist Services to chorus students. The Provider will be paid $25.00 per hour for up to 200 hours, for a total contract amount not to exceed $5,000.00. Funds will be paid from Internal Funds, Chorus. The Agreement is effective December 14, 2021, through May 20, 2022, and a copy is attached. For additional information, please contact James Feazell, Choral Director, Ruckel MS, at (850) 833-4142. File Attachments SA# 22-90.pdf (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Dec 9, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 13, 2021 Absolute Date : Dec 13, 2021 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated December 13, 2021. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated December 13, 2021. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for December 13, 2021 Board Meeting.pdf (407 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 First Addendum to Focus SIS Product Schedule between Focus School Software, LLC and The School Board of Okaloosa County, Florida, presented by Eric Mitchell, Director I,  Management Information Systems, and recommended by the Superintendent for approval. Meeting : Dec 9, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 13, 2021 Absolute Date : Dec 13, 2021 Fiscal Impact : Yes Dollar Amount : ($32,428.00) Budgeted : Yes Budget Source : Capital Outlay - 1.50 Mill Recommended Action : Approval of the First Addendum to Focus SIS Product Schedule between Focus School Software, LLC and The School Board of Okaloosa County, Florida, effective December 1, 2021. Public Content The SIS Product Schedule that was incorporated into Master License Agreement was approved by The School Board on July 26, 2021. This Addendum will add 1,702 Charter School students to the existing contract, and will remove the Focus Telephone Call Out System from the Product Schedule. The addition of the 1,702 Charter School students will increase the First Year Fees by adding $27,232.00 on Page 1 of the Product Schedule. The removal of the Focus Telephone Call Out System will decrease the First Year Fees by removing $59,660.00 on Page 1 of the Product Schedule. The total cost savings for the First Year Fees will be $32,428.00. The First Milestone payment for Contract Execution has already been paid in the amount of $167,827.50; however, the upcoming three Milestone Payments 2, 3, and 4 shall be adjusted to $157,018.17 each. All other provisions of the MLA and the Product Schedules not specifically amended herein remain in full force and effect. Please contact Eric Mitchell, (850) 689-7153. File Attachments