Okaloosa County School Board — Workshop Meeting, December 9, 2021 — reading text

Date : Dec 13, 2021 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of Tag- On Bid RFP 151702 Dispensing System for General Cleaning Supplies, effective January 23, 2022, through January 22, 2023. Public Content Request approval to renew Tag-On Bid RFP 151702 Dispensing System for General Cleaning Supplies through Escambia County School District. The vendor is Supreme Paper Supplies and purchases will be made on an as needed basis, based on fixed pricing. The contract is effective January 23, 2022, through January 22, 2023, and funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the renewal documents are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL OF TAG-ON BID RFP 151702.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Renewal of Tag-On Bid: Annual Agreement for Portable Moving Services, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 13, 2021 Absolute Date : Dec 13, 2021 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2353 DW - Portable Repairs & Relocation Recommended Action : Motion to approve renewing tagging on with Escambia County School's Annual Agreement for Portable Moving Services, effective November 18, 2021, through November 17, 2022. Public Content Request approval to renew tagging on with Escambia County School's Annual Agreement for Portable Moving Services. The contract, based on fixed pricing, was awarded to Ducky Johnson House Movers, Inc. and will be used on an as needed basis. Funds will be paid from Capital Funds (1.50 Mill), Project 2353 DW - Portable Repairs & Relocation. The contract is effective November 18, 2021, through November 17, 2022, and copies of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF TAG-ON BID-ANNUAL AGREEMENT FOR PORTABLE MOVING SERVICES.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Professional Service Industries (PSI), presented by Vince Wiindham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2021 - Workshop Meeting  Type : Action (Consent) Preferred Date : Nov 13, 2021 Absolute Date : Nov 13, 2021 Fiscal Impact : Yes Dollar Amount : $50,400.00 Budget Source : Capital Funds (1.50 Mill), Project 2395 DW-Safety/ADA Recommended Action : Motion to approve contracting with Professional Service Industries (PSI) to provide Asbestos Consulting Services for a total of $50,400.00. Public Content Request approval to contract with Professional Service Industries (PSI) to provide Asbestos Consulting Services for the schools listed on the attached proposal for a total of $50,400.00. Services are purchased through Escambia County School District Annual Agreement for Professional Environmental Consultant Services. Funding will be paid from Capital Funds (1.50 Mill), Project 2395 DW-Safety/ADA. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments INTERTEK PSI QUOTE.pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 13, 2021 Absolute Date : Dec 13, 2021 Fiscal Impact : Yes Dollar Amount : $561,669.71 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 DW - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment for Florosa ES and Lewis School in the amount of $561,669.71. Public Content Request approval to purchase HVAC equipment for Florosa ES and Lewis School. Attached are quotes in the amount of $224,846.00 for new ducting, and $139,919.48 for a replacement HVAC unit at Florosa for a total of $364,765.48; and a quote in the amount of $196,904.23 for Lewis School, for a total amount of $561,669.71. Purchases are made through OMNIA Contract 15-JLP-023 and funds will be paid from Capital Funds (1.50 Mill), Project 0319 DW - HVAC Replacement. For additional information, please contact Steve Bolton, Program Director, Maintenance, at (850) 689-7159. File Attachments TRANE-DUCTING-FLOROSA.pdf (438 KB) TRANE-HVAC-FLOROSA.pdf (3,934 KB) TRANE-REPLACEMENT-LEWIS.pdf (4,253 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,308.00 Budgeted : Yes Budget Source : Federal Funds - School Food Service, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment for Edge ES from  International Restaurant Distributors, Inc. in the amount of $26,308.00. Public Content Request approval to purchase kitchen equipment for Edge ES from International Restaurant Distributors, Inc. in the amount of $26,308.00. The purchase is made through Osceola County Bid SDOC-18-B-073-LH. Funds will be paid from Federal Funds - School Food Service, Project 3510 SFS Contract Exclusions, and a copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments IRD QUOTE.pdf (740 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Sole Source Purchase Over $25,000: ConsuLab Educatech, Inc., presented by Vince