Okaloosa County BOCC — August 28, 2013 — reading text

Agenda Okaloosa County Board of Commissioners Monday, September 16, 2013– 6:00 PM Water & Sewer Administration Building I. Special Item Ratification a. Recommend the Board ratify Mr. John Hofstad, Public Works Director, as Interim County Administrator. II. Presentation on Final Budget for FY 2013-1014 a. Budget Meeting Presentations b. Fiscal Year 2013-14 Tentative Budget Letter from CAO to BCC dated August 28, 2013. c. Fiscal Year 2013-14 Tentative Budget Summary III. Public Comments & Input IV. Board discussion and direction on pending fiscal matters and the proposed budget V. Board vote to adopt final millage rate for the unincorporated MSTU and adoption of resolution in accordance with TRIM process a. Request approval of and authorize the Chairman to execute a Resolution adopting the MSTU Millage Rate for Fiscal Year 2013-2014. VI. Board vote to adopt final county wide millage rate and adoption of resolution in accordance with TRIM process a. Request approval of and authorize the Chairman to execute a Resolution adopting the Final Countywide Millage Rate for Fiscal Year 2013-2014. VII. Board vote on final budget for FY 2013 – 2014 and adoption of resolution in accordance with TRIM process a. Request approval of and authorize the Chairman to execute a Resolution adopting the Final Budget for Fiscal Year 2013-2014. VIII. Gulf Consortium Discussion Revised: 9/13/2013 8:43 AM Page 1 of 2 Budget Public Hearing Agenda September 16, 2013 a. Discussion of County Funding of Gulf Consortium and guidance from the Board to the Okaloosa County Consortium Director. District: All Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 2 Printed 9/13/2013  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2013 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Ratify Interim County Administrator DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: As the Okaloosa County Administrator is currently on a temporary medical leave of absence, the Board must ratify an individual to fulfill the role of interim County Administrator. RECOMMENDATIONS: After receipt of legal guidance, staff recommends that the Board designate Mr. John Hofstad, Public Works Director, as Interim County Administrator to serve until Mr. Padgett is able to resume his functions and that the Board consider ratification of those financial and other matters that were performed during this period prior to Board consideration. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 3 From: Stewart, Greg To: Don Amunds Cc: Nathan Boyles; Dave Parisot; Wayne Harris; Kelly Windes; Rick Owen; John Hofstad; John Dowd; Gary Stanford; DHoward@clerkofcourts.cc; Hoshihara, Lynn Subject: Interim County Administrator functions Date: Thursday, September 12, 2013 8:24:11 AM Chairman Amunds, I have been made aware that the County Administrator has had a medical emergency and may be out for a couple of weeks. This email confirms our discussions concerning interim County Administrator functions during that period. Recognizing that the County Administrator plays a vital role in the day-to-day operations of the county, I have talked to both you and John Hofstad concerning procedures in the interim period prior to formal action being taken by the Board of County Commissioners. It is important to recognize that only the Board can appoint an interim County Administrator. However, the Policies of the County do contemplate the designation of the Administrators functions to others, certainly in emergency situations (See Section G.B.2.b. of the County's Purchasing Manual). These include both the financial matters, such as approval of expenditures of funds between the amounts of $25,001 and $50,000 and administrative matters that routinely need to be addressed by the Administrator. It is my understanding that based upon your discussions with Mr. Padgett, and others, that there is a general agreement that during the period prior to formal action by the Board of County Commissioners, that Mr. Hofstad should assume responsibility for the performance of the administrative type functions of the County Administrator (supervision of department heads, human resources matters etc) and that the Financial type approvals would be assumed by the yourself. This appears to be a reasonable and appropriate allocation of interim responsibilities particularly since the Chairman already has the responsibility for the signing of financial authorization over $50,000. It is my opinion that on an interim basis, until formal approval by the Board of an Interim County Administrator, that this designation of responsibilities is proper and consistent with your policies. I would recommend that the approval of financial matters during this interim period prior to formal action by the Board only be used where there is an absolute necessity for the approval prior to the Boards next meeting. I would also recommend that any actions taken in approving financial matters during this period be ratified by the Board at its next meeting. Though I do not necessarily believe that all administrative actions taken during this interim period need to be ratified, certain actions could be brought to the Board for ratification depending on the circumstances. It is our recommendation that the Board at its next meeting designate an Interim County Administrator to serve until Mr. Padgett is able to resume his functions and that the Board consider ratification of those financial and other matters that were performed during this period prior to Board consideration. Should you have any further questions, please do not hesitate to contact myself or Lynn Hoshihara. Packet Pg. 4 Gregory T. Stewart 1500 Mahan Drive, Suite 200 Tallahassee, Florida 32308 (850) 224-4070 Tel. (850) 224-4073 Fax Gstewart@ngnlaw.com The information contained in this email is attorney privileged and confidential. It is intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copy of this communication is strictly prohibited. Moreover, any unintentional dissemination of this message does not waive any attorney-client privilege that applies to this communication. If you have received this communication in error, please notify us immediately by telephone collect and delete the original message . Thank you. Packet Pg. 5  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 16, 2013 TO: Honorable Chairman and Members of the Board SUBJECT: Budget Meeting Presentations Presentations for the Final Budget Public Hearing are attached. Packet Pg. 6  Legal Requirements 1. Amend and adopt any changes to the tentative budget 2. Re-compute any changes to the proposed millage rate 3. Publicly announce the percent, if any, by which the re-computed millage exceeds the rolled-back rate (RBR) Ø Percentage increase in millage over rolled-back rate Taxing Authority RBR Proposed (1) __%__ County 3.2583 3.4308 5.29% MSTU – Parks 0.1782 0.1800 1.01% Aggregate 3.3453 3.5165 5.12% Ø Adhere to state mandated rolled-back and percentage reduction (1) The millage rate set by the final hearing shall in no event be higher than that set at the tentative hearing. 1 Packet Pg. 7  Millage County-Wide Gross Certified Taxable Value $13,823,628,804 Unincorporated MSTU Gross Certified Taxable Value $6,579,092,049 Current Millage Rate $3.2899 per $1000 Proposed Millage Rate $3.4308 per $1000 Rolled-Back Rate (County-Wide) $3.2583 per $1000 Rolled-Back Rate (Aggregate) $3.3453 per $1000 Prior Year Maximum Millage Limitation $5.3552 per $1000 Adopted Tentative Rate $3.4308 per $1000 Certified to Appraiser for Notices of Proposed Property Taxes $3.4308 per $1000 Approved Millage Rate per $1000 Millage Required to Fund Proposed Budgets County-Wide FUND MILLAGE TAXES @ 96% General 3.3001 per $1000 43,794,626 County Public Health Unit 0.0478 634,435 Emergency Medical Services Enterprise 0.0829 1,100,000 Total County-Wide Millage $3.4308 per $1000 Total County-Wide Taxes $45,529,061 Non County-Wide Unincorporated Municipal Service and Taxing Unit (MSTU) $0.1800 per $1000 $1,125,025 Aggregate Millage Rate $3.5156 per $1000 Total County & Non County-Wide Taxes $46,654,086 Prior Year Millage Rates Fund MILLAGE TAXES @ 95%