Okaloosa County BOCC — May 3, 2016 — OCSO FFY16 BVP Application - Agenda Package - May 3, 2016 — reading text

Larry Ashley, Okaloosa County Sheri Sheriff Headquarters: 50 224 Street, Shalimar Florida 32579-1234 Phone: (830) 631-7410. Email: Sheriff@sheriff-okaloosa.org April 26, 2016 Application: U.S. Department of-Justice, BJA FY 2016 Bulletproof Vest Partnership (BVP) Application I, Sheriff Larry R. Ashley of the Okaloosa County Sheriff's Office, certify that to the best of my knowledge and belief, all data in this application is true and correct. Further | affirm | have read, understand and agree to comply with all terms and conditions including all certifications and assurances, Federal, State and Local, in regard to the attached application and program, if awarded. Preparer/Program Manager: Al McDonough Inspector Printed Name ‘ Title S - Z6- Zo/6 Signature Date Elected Official: Larry R. Ashley Sheriff of Okaloosa County, Florida Printed Name Title it ZZL % A /¢ /2000 — 7 The Okaloosa County Sheriff’s Office is accredited by the Commission for Florida Law. Enforcement Accreditation ¥ “The Okalposa County Sheriff’s Office provides equal access and equal - opportunity in employment and services and does not discriminate” Lanz Ashlezi Okaloosa County Sherig Headquarters: 50 2°4 Street, Shalimar Florida 32579-1234 Phone: (830) 651-7410. Email: Sheriff@sheriff-okaloosa.org April 26, 2016 Chairman, Board of County Commissioners SUBJECT: May 3, 2016 BCC Agenda Request USDOJ Bulletproof Vest Partnership Grant BACKGROUND: Request the Okaloosa County Board of Commissioners approve the Okaloosa County Clerk of Courts (on behalf of the Okaloosa County Sheriff's Office) to apply for the Department of Justice 2016 Bulletproof Vest Partnership Grant. The grant will potentially fund up to 50-percent of the cost of ballistic protective vests for deputy sheriffs. These vests are purchased both for new hires and to replace vests that are damaged or have reached their 5-year shelf life. The Sheriff’s Office will request funding to purchase 148 vests during the two year performance period of the grant at a total cost of $108,632.00. The federal amount requested would be 50-percent, or $54,316.00. The actual amount of the award will not be known until after the application is submitted and the Department of Justice assigns an allocated amount based on federal appropriations. ' RECOMMENDATION: Request the Board of County Commissioners review and approve the application submission and authorize the Chairman to sign the application, the grant acceptance if awarded, and all future grant documents during the term of the grant. Request the Board authorize the Contracts & Grants office to submit the on-line application and on-line submission of future grant documents during the term of the grant. Thank you for your consideration. Larry R. Ashley, Sheriff Attachments: Grant Announcement OCSO Certification The Okaloosa County Sheriff’s Office is accredited by the Commission for Florida Law Enforcement Accreditation “The Okaloosa County Sheriff’s Office provides equal access and equal opportunity in employment and services and does not discriminate” Al McDonough From: Al McDonough Sent: Tuesday, April 26, 2016 11:28 AM To: Al McDonough Subject: FW: BVP 2016 Application Announcement From: owner-bvp-list@ojp.usdoj.gov [mailto:owner-bvp-list@ojp.usdoj.gov] On Behalf Of BVP Sent: Monday, April 04, 2016 4:10 PM Subject: BVP 2016 Application Announcement Dear BVP Participant: The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year 2016 BVP application funding period. Applications for FY 2016 BVP funds will be accepted beginning Monday, April 4, 2016. All applications must be submitted online at http://www.ojp.usdoj.gov/bvpbasi/ by 6:00 pm (e.d.t.), Monday, May 16, 2016. Important Information Regarding FY 2016 BVP Funds: 1. Jurisdictions receiving funding for reimbursement of body armor purchases must have a written mandatory wear policy for uniformed patrol officers, in place when the FY 2016 BVP applications are submitted. Please see the BVP mandatory FAQs for further guidance on this requirement: http://www.ojp.usdoj.gov/bvpbasi/docs/FAQsBVPMandatoryWearPolicy.pdf 2. Each vest purchased with FY 2016 funds. must meet National Institute of Justice (NIJ) standards on the date it was ordered and must be American-made. Please see this website for the latest NIJ compliant vests: https://www.justnet.org/other/ballistic_cpl.html and https://www.justnet.org/other/stab _cpl.html 3. Jurisdictions with more than one law enforcement agency (LEA) associated with the jurisdiction account may not submit a separate application. Instead, the LEAs associated with jurisdictions with more than one LEA must submit their own application information and vest needs to the jurisdiction. The jurisdiction will then submit the LEA applications in one submission to BJA. 4. To ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years, please review the program guidance below. Prior to submitting an application for FY 2016 BVP funds: a. Verify that the number of vests indicated on the application does not exceed actual agency needs. Review all currently deployed vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP system profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years, and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average number of officers hired over the most recent three years.) b. Ensure that the application accurately reflects the current market cost for the vests identified on the application. c. Review previous year(s) BVP funding to identify any unspent funds that might currently be available for BVP needs. Your careful attention to actual vest needs will help ensure that all eligible jurisdictions submitting requests will receive the maximum allowable based on the appropriation and distribution guidelines. 5. BJA has completed new user guides and training materials for the BVP application process and the payment request process. Please see the following website for the guides and checklists: http://ojp.gov/bvpbasi/bvpprogramresources.htm For questions regarding this email or for assistance with the online application process, please do not hesitate to call the BVP Help Desk at 1-877-758-3787, or email vests@usdoj.gov. Sincerely, The BVP Program Team Bureau of Justice Assistance http://www.ojp.usdoj.gov/bvpbasi/ Please note that Florida has a broad public recmdé law. A!i Wérkmreiated correspondence sent to or from this email address may be subject to public disclosure. 4/26/2016 Jurisdiction's Handbook SUBMIT APPLICATION Application Profile Sub Application NIJ Approved Vests Submit Application . [N 4 [ 4 \ 4 4 PLEASE NOTE: Applications for funding may be submitted for the purchase of any armor that meets the established NIJ ballistic or stab standards ordered on or after April 1, 2016. Once the open application period closes, funding levels will be established and all applicants will be notified. Participant OKALOOSA COUNTY Fiscal Year : 2016 Number of Agencies Applied 1 Total Number of Officers for Application 278 Number of Officers on Approved Sub-Applications 278 https://grants.oj p.usdoj.gov/bvp/vests/rol%/apps/'submit_app_to_bvp_admi n.jsp?level 1=Application&level2=Submit+Application&alertiD= 113 4/26/2016 https://grants.ojp.usdoj.gov/bvp/vests/roles/apps/submit_app_to_bvp_admin.jsp?level 1=Application& evel2= Submit+Application&alertiD= Jurisdiction's Handbook Fiscal Year 2016 Vest Replacement Cycle 5 Number of Officers . 278 Stolen or Emergency Damaged Replacement Needs Officer Turnover Application for Funding . Extended Name Quantity Cost OKALOOSA 148 $108,632.00 COUNTY Grand Totals 148 $108,632.00 Requested BVP Portion of Total Cost, up to: Tax, S&H* $0.00 $0.00 * Total Taxes, Shipping and Handling Cost for each Application SUBMIT APPLICATION FOR BVP APPROVAL Total Cost $108,632.00 $108,632.00 $54,316.00 2/3 4/26/2016 Jurisdiction's Handbook Paperwork Reduction Act Notice Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated average time for all components of a jurisdiction to complete and file this Application for Funding form is two hours. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you may use the Suggestions e-mail option on this BVP web site, or you may write to the BVP, c/o Bureau of Justice Assistance, 810 Seventh Street NW, Was hingtoh, DC, 20531. https://grants.ojp.usdoj.gov/bvpivests/roles/apps/submit_app_to_bvp_admin.jsp?level 1=Appl.icati on&level2=Submit+Application&alertlD= 3/3 4/26/2016 Jurisdiction's Handbook MANDATORY WEAR POLICY Since 2011, the Department of Justice's BVP Program has included an application requirement to ensure that agencies receiving funding for reimbursement of body armor purchases have a'written Mandatory Wear Policy for uniformed patrol officers in place. Your agency has applied for BVP funding and certified that a wear policy is in place. The Bureau of Justice Assistance requests that you provide a copy of your agency's Mandatory Wear Policy for vests which were reported. Mandatory Wear Policy File Upload : Upload . Upload Date Upload User Action Comments 04/26/2016 10:26:19 AM < @ = meubanks@clerkofcourts.cc SUBMIT APPLICATION https://grants.ojp.usdoj.gov/bvp/convention/mandatory-wear-policy 7 CEO CERTIFICATION S < I Application Profile Sub Application NIJ Approved Vests Submit Application \ ——— e ———— g CERTIFICATION Chief Executive Certification As chief executive officer (or authorized designee) of this jurisdiction, my submission of this Application for Funding Form under the Bulletproof Vest Partnership Grant Act, represents my legally binding acceptance of the terms set forth on this form; and the program'’s statutory and programmatic requirements, restrictions, and conditions, including the following: In the case of any equipment or products that may be authorized to be purchased with financial assistance provided, using funds appropriated or otherwise made available by this Act, it is the sense of the Congress that entities receiving the assistance should, in expending the assistance, purchase only American - made equipment and products. The recipient acknowledges that this grant is for Federal prepéredness assistance. Therefore, the recipient agrees that it will implement and comply with the National Incident Management System (NIMS) as required by Homeland Security Presidential Directive 56 (HSPD-5). hitp://www.fema.gov/nims. The recipient acknowledges that the Secretary of Homeland Security will develop standards and guidelines for determining whether a State or local entity has adopted the NIMS. Finally, the recipient further acknowledges that the Secretary of Homeland Security will determine compliance with the NIMS and the recipient agrees to abide by the Secretary's decision on compliance. The applicant will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or documents related to this application and any subsequent payments received as a result of this application. The applicant agrees that documentation to support the BVP vest application and payment requests will be kept for at least a three year period. The applicant acknowledges that Justice Assistance Grant (JAG) funds or other federal