Okaloosa County School Board — Workshop Meeting, September 8, 2022 — reading text

members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Tag-On Bid Purchase Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $140,336.00 Budgeted : Yes Budget Source : Capital Funds (1.500 mills), Project 0369 - DW - Vehicles Recommended Action : Motion to approve the purchase of vehicles from Alan Jay Fleet Sales for a total of $140,336.00. Public Content Request approval to purchase one (1) 2023 GMC Sierra 1500 Double Cab 2WD 6.5' Bed Work Truck 147" for the Maintenance Department in the amount of $37,451.00, and three (3) 2023 GMC Savana Cargo Vans 2500 135" WB for the Custodial Services Department at $34,295.00 each, for a total of $102,885.00, for a grand total of $140,336.00. Purchases are made from Alan Jay Fleet Sales through RFP 096-21-KM, and funding will be paid from Capital Funds, Project 0369 - DW - Vehicles. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159 and Bill Smith, Program Director, Custodial, at (850) 689-7890. File Attachments CUSTODIAL QUOTE.PDF (316 KB) MAINTENCE QUOTE.PDF (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $149,929.54 Budgeted : Yes Budget Source : Capital Funds (1.500 mills), Project 0322 DW - Roofing Recommended Action : Motion to approve the quote from WTI for roof repairs at Choctawhatchee High School in the amount of $149,929.54. Public Content Request approval of the quote from WTI for roof repairs at Choctawhatchee High School in the amount of $149,929.54. The purchase is made through PAEC IFB 021-D. Funds will be paid from Capital Funds, Project 0322 DW - Roofing, and a copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Tag-On Bid Purchase Over $25,000: Daikin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $40,934.45 Budgeted : Yes Budget Source : Capital Funds (1.500 mills), Project 0319 - DW - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment from Daikin for Bob Sikes Elementary School in the amount of $25,948.12, and for Longwood Elementary School in the amount of $14,986.33, for a total amount of $40,934.45. Public Content Request approval to purchase HVAC equipment from Daikin for Bob Sikes Elementary School in the amount of $25,948.12, and for Longwood Elementary School in the amount of $14,986.33, for a total amount of $40,934.45. The purchases are made through Omnia Contract #R200401, and funds will be paid from Capital Funds, Project 0319 - DW - HVAC Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments BOB SIKES ES QUOTE.pdf (255 KB) LONGWOOD ES QUOTE.pdf (222 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Renewal of ITB 20-01 Epoxy Flooring-DW, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.500 mills or half-cent sales tax) Recommended Action : Motion to approve the renewal of ITB 20-01 Epoxy Flooring-DW with Pro Floors Plus, based on bid pricing, effective through September 23, 2023. Public Content Request approval to renew ITB 20-01 Epoxy Flooring-DW with Pro Floors Plus, based on bid pricing. The contract will be used as needed and funds will be paid from Capital funds. The contract is effective through September 23, 2023, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB 20-01.pdf (558 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Service Agreement #23-64 Matthew Fossa, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #23-64 between Matthew Fossa and The School Board of Okaloosa County, Florida, on behalf of Niceville High School, in an amount not to exceed $4,500.00, effective September 13, 2022, through May 30, 2023. Public Content Request approval of Service Agreement #23-64 between Matthew Fossa and The School Board of Okaloosa County, Florida, on behalf of Niceville High School, to provide Band Instruction for double reed students. The Provider will be paid $50.00 per hour up to 90 hours, for a total contract amount not to exceed $4,500.00. Funding will be paid from Internal Funds, Band Boosters. The Agreement is effective September 13, 2022, through May 30, 2023, and a copy is attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments SA# 23-64.pdf (262 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8.