Okaloosa County School Board — Workshop Meeting, September 8, 2022 — reading text

Consent Agenda Subject : 8.9 Budget Amendment #11 - Fiscal Year 2021-2022 presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $2,127,799.99 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2021- 2022. Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2022: General Fund $ 759,590.58 Debt Service Funds (1,371.02) Capital Project Funds 826,216.37 Special Revenue Funds - Federal 333,743.00 Special Revenue Funds - Food Service 209,621.06 Total - All Funds $2,127,799.99 File Attachments !BA 11 - June 2022 Revised.pdf (1,291 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Revised Monthly Financial Statement for June 2022 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : No Recommended Action : Motion to approve Revised Monthly Financial Statement for June 2022. Public Content The revised financial statement for the month ending June 30, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2022-06-30 Revised.pdf (697 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills 9-12-22.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,380.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-09-12.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Sole Source Purchase Over $25,000: Scholastic, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $51,483.52 Budgeted : Yes Budget Source : Federal Funds, Project 3401 Title I- Part A Recommended Action : Motion to approve the purchase of Scholastic Classroom Magazine subscriptions for multiple schools totaling $51,483.52. Public Content Request approval to purchase Scholastic Classroom Magazine subscriptions for multiple schools totaling $51,483.52. The purchase is made through Sole Source 6A-1.012(12)(d). Funds will be paid from Federal Funds, Project 3401 Title I-Part A, and a copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (402 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Sole Source Purchase Over $25,000: Edmentum, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,864.00 Budgeted : Yes Budget Source : Federal Funds, Project 3415 Title IV- SS & AEG Recommended Action : Motion to approve the purchase of Study Island: Science Library software licenses for multiple schools totaling $70,864.00, effective September 16, 2022, through September 15, 2023. Public Content Request approval to purchase Study Island: Science Library software licenses for multiple schools totaling $70,864.00. The purchase is made through Sole Source 6A-1.012(12)(d). Funds will be paid from Federal Funds, Project 3415 Title IV-SS & AEG, and is effective September 16, 2022, through September 15, 2023. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments EDMENTUM QUOTE.pdf (672 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public