Okaloosa County School Board — Workshop Meeting, September 8, 2022 — reading text

Board Member Capital Outlay Funds. File Attachments Pryor Desks & Chairs - QTE061173 - WD Quote.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $7,000.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $7,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture in the amount of $7,000.00. The remaining cost in the amount of $7,980.80 will be paid with District 1 School Board Member Capital Outlay Funds. File Attachments Pryor Desks & Chairs - QTE061173 - WD Quote.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Shoal River Middle School for classroom projectors in the amount of  $3,990.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $3,990.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Shoal River Middle School for classroom projectors in the amount of $3,990.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for classroom projectors in the amount of $3,990.00. File Attachments Shoal River - Projectors.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for the adoption of revised School Board Policy 02-17 Purchasing Procedures, presented by Julie A. Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the advertisement of a Public Hearing for the adoption of  revised School Board Policy 02-17 Purchasing Procedures. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 02-17 Purchasing Procedures. The proposed revisions to the policy will update the purchasing and bidding thresholds of the school district. The recommended changes are attached. File Attachments Policy 02-17 Purchasing Procedures-REDLINED 8-30-2022.pdf (147 KB) !School Board Policy 2-17 Recommended Changes 2022-08-04.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2022, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Superintendent's Annual Financial Report & Cost Report for Year Ended June 30, 2022. Public Content In accordance with rule 6A-1.0071(3), Florida Administrative Code, all sections of the Superintendent's Annual Financial Report (AFR), including the Cost Report, must be submitted for approval by the School Board prior to submission to the State. The AFR is the unaudited data submitted to DOE by Florida school districts. It includes revenue detailed by federal, state, and local sources, and expenditures detailed by function (the purpose of an expenditure) and object (what was purchased or the service obtained). The data is displayed by fund type, including General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. The Cost Report identifies direct and indirect costs by program and measures statutory compliance as established in law. Programs include K-3 Basic, 4-8 Basic, 9-12 Basic, K-3 Basic with ESE Services, 4-8 Basic with ESE Services, 9-12 Basic with ESE Services, ESOL, ESE Support Level 254, and ESE Support Level 255. The report is based on fund, function, object, and center. File Attachments 2021-2022 AFR-Published 9.12.22.pdf (3,497 KB) !Fiscal Year 2021-2022 Program Cost Report 9-12-22.pdf (2,343 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Application for Impact Aid under P.L.81-874 for Fiscal Year 2022-2023 naming the Authorized Representative and Core User Account Signer, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 8, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for Fiscal Year 2022-2023 naming the Authorized Representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. The "Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User," with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board again approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2022-2023. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8.