Fort Walton Beach Council agenda — 09-22-2010 Special-2nd Public Hearing FY 10/11 Budget — reading text

Special Meeting September 22, 2010 Page 1 of 2 n AGENDA CITY OF FORT WALTON BEACH SPECIAL MEETING September 22, 2010 5: 30pm CALL TO ORDER PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. ACTION - DISCUSSION 2. 1 RESOLUTION 2010 -32. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE MILLAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011; AND ESTABLISHING AN EFFECTIVE DATE. Synopsis: Establishes Millage Rate at 4.5383 mills for ad valorem taxes for the fiscal year October 1, 2010 to September 30, 2011. ( Finance Director) 2. 2 RESOLUTION 2010 -33. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE BUDGET FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011; AND SETTING AN EFFECTIVE DATE. Synopsis: Adopts the City Budget for the Fiscal Year October 1, 2010 to September 30, 2011. ( Finance Director) 3. ADJOURNMENT 4ny person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the voceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286.0105 F.S.) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850 -833- http: / Www.fwb.org / /index.php/ agenda -a- minutes /836 -special- meeting- september- 22- 2010.html... 9/ 20/ 2010  Special Meeting September 22, 2010 Page 2 of 2 9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850- 833 -9925 or 1- 800 -955 -8771 TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. Last Updated (Thursday, 16 September 2010 14: 08) http: / www.fwb.orglindex.php / /agenda -a- minutes /836 -special- meeting -september- 22- 2010.html... 9/ 20/ 2010  City of Fort Walton Beach City Council Meeting September 22, 2010 COUNCIL CHAMBER PROTOCOL 1. To speak on an issue, you must be signed in, identifying your intention to speak in support of, or opposition to, the City' s proposed millage rate and budget 2. No signs will be permitted in the Chamber 3. Fire Department regulations limit the number of people who may occupy the Chamber 4. Additional seating is available in the Auditorium, from where you can see and hear the meeting taking place 5. The Mayor will invite speakers in rotation of support and opposition. The Mayor will call 3 names at a time, to give viewers in the Auditorium time to enter the Chamber 6. When your name is called, approach the podium and give your name and address for the record 7. City Council is a body, governed and directed by the Mayor. Address all statements to the Mayor, not individual Council Members 8. Each viewer will be permitted to speak once for three to five minutes 9. Respect will be shown for each and all speakers; comments from the audience, whether derogatory or not, will not be tolerated by the Mayor, and offenders will be asked to leave the meeting  CITY OF FORT WALTON BEACH Memorandum DATE: September 16, 2010 TO: Robert T. Mearns, City Manager FROM: Brandy Wunker, Finance Director Charlotte Dunworth, Budget & Grants Manager SUBJECT: Resolution 2010 -32, Millage for FY 2010 -11 1. BACKGROUND 1. 1 Chapter 200 " Determination of Millage" of the Florida Statutes sets a statutory timetable for the calculation and notification to the public of the process to set ad valorem tax millage rates and adopt a budget. 1. 2 The City shall within 15 days of holding a meeting to set the tentative millage and budget, advertise its intent to adopt a final millage and budget. The City' s advertisement is scheduled to run in the Northwest Florida Daily News on Monday, September 20. Within 2 to 5 days after the advertisement, the City shall hold a public hearing to adopt a final millage and budget. 2. DISCUSSION 2. 1 City Council adopted Resolution 2010 -23 setting the tentative millage rate at 4.5383 at the first public hearing on September 8. 3. RECOMMENDATION 3. 1 Staff respectfully requests that City Council adopt Resolution 2010 -32 to adopt the millage rate for the fiscal year October 1, 2010 through September 30, 2011. As the Department of Revenue requires specific language and procedures, a script for the Mayor to follow is attached. Submitted by: tte Dunw h, Budget & Grants Manager Reviewed & Concur: Brandy er, Finance Director Reviewed for Agenda: 9 -16 -10 R rt T. Mearns, City Manager U: \Budget\Budget 10- 11\ Budget Meetings - Sep \9 -22 Final Millage Staff Report.doc  FINAL MILLAGE Script for Public Hearing on Millage Rate Mayor: State the following: The millage rate for the City of Fort Walton Beach for FY 2010 -11 is 4.5383 mills, which is 0.00% below the rolled -back rate of 4.5383 mills. The rolled -back rate is the millage rate that will provide the same ad valorem tax revenue as was levied during the prior year. The reason for setting the millage rate at 4. 5383 mills is to provide sufficient revenues to balance the General Fund budget. Mayor: Open the Public Hearing and ask for comments on the millage rate. Mayor: Close the Public Hearing. Mayor: Ask for a Motion and Second for Resolution 2010 -32 to set the millage rate for the City of Fort Walton Beach at 4.5383 for the fiscal year beginning October 1, 2010 and ending September 30, 2011. Use specific language above for motion) Mayor: Ask for Council Discussion. Mayor: Ask for a Vote. Mayor: Upon adoption ofthe Resolution, the Mayor shall announce: The millage rate for the City of Fort Walton Beach is 4.5383 mills for the fiscal year beginning October 1, 2010 and ending September 30, 2011, which is 0.00% below the rolled -back rate of 4. 5383 mills.  1 Resolution 2010 -32 2 3 4 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 5 FLORIDA, ADOPTING THE MILLAGE RATE FOR THE FISCAL 6 YEAR BEGINNING OCTOBER 1, 2010 ENDING AND 7 SEPTEMBER 30, 2011; AND SETTING AN EFFECTIVE DATE. 8 9 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 10 OF FORT WALTON BEACH, FLORIDA, THAT: 11 12 1. Purpose 13 The City of Fort Walton Beach held a public budget meeting on August 16, 2010 to 14 discuss the FY 2010 -11 budget. The City held public budget hearings on September 8, 2010 and 15 September 22, 2010 as required by Florida Statutes section 200.065. The Okaloosa County 16 Property Appraiser has certified that the gross taxable value for operating purposes not exempt 17 from taxation within the City of Fort Walton Beach is $ 1, 213, 149, 471. 18 19 2. Millage Rate 20 The City hereby sets the FY 2010 -11 operating millage rate at 4.5383 mills, which is 21 0. 00% less than the rolled -back rate of 4. 5383 mills. There is no voted debt service millage. 22 23 3. Effective Date 24 This resolution shall take effect immediately upon approval by the City Council. 25 26 27 28 29 Adopted Mike Anderson, Mayor 30 31 32 33 Attest: Approved for form and legal sufficiency: 34 35 36 37 Helen Spencer, City Clerk Toni L. Craig, City Attorney  CITY OF FORT WALTON BEACH Memorandum DATE: September 16, 2010 TO: Robert T. Mearns, City Manager FROM: Brandy Wunker, Finance Director Charlotte Dunworth, Budget & Grants Manager SUBJECT: Resolution 2010 -33, Budget for FY 2010 -11 1. BACKGROUND 1. 1 In compliance with City Charter, the City Manager is to prepare and submit to City Council the annual budget identifying expenditures and revenues in sufficient amounts to cover all appropriations. 1. 2 City Council tentatively adopted the FY 2010 -11 budget on September 8. 2. DISCUSSION 2. 1 The FY 2010 -11 budget of $35, 708, 090 is $ 358, 601 or 1. 0% less than the adopted FY 2009 -10 budget. This total reflects changes made to the budget at the September 8 public budget hearing, summarized below: 2. 1. 1 GENERAL FUND + / -$0 City Council +$ 14, 000 EDC Funding added +$ 14, 000 Non -Departmental - $ 14, 000 Contingencies decreased - $14, 000 2. 2 A list of projects and encumbrances ( i.e. open purchase orders) identified for carryover is included. Carryovers include grants, projects, and/or open purchase orders that are anticipated to be incomplete as of September 30, 2010 and are proposed to be continued and made part of the FY 2010 -11 appropriations. These projects were authorized, budgeted, and appropriated by Council in a prior fiscal year and are carried forward and funded with the corresponding revenue appropriations of the prior year. These amounts will be reduced by any remaining year -end accounts payable postings. 3. RECOMMENDATION 3. 1 Staff respectfully requests that City Council adopt Resolution 2010 -33 to adopt the budget for the fiscal year October 1, 2010 through September 30, 2011, with the budget document and list of project and encumbrance carryovers as attachments. As the Department of